Executive Assistant Administrative

EXECUTIVE ASSISTANT EVENT & MEETING MANAGEMENT ADMINISTRATION

SANDY TAKAYOSHI-BERTA

650-***-**** s t *************@*****.*** San Mateo, CA C-Suite Calendaring & Travel Coordination • Office Administration • Organized & Detail Oriented • Confidentiality

& Discretion • Time Management & Multitasking • Problem Solving & Decision Making • Technological Proficiency • Team Leadership & Training • Financial Management • Project Management • Meeting & Event Planning SKILLS

EXPERIENCE

Supported C-Suite calendar, domestic/int’l travel, internal & external meetings, coordinated all Board and Financial books through NASDAQ website.

• Managed data site for investors in hours after project assignment and learning software

• Facilitated all company events

• Executed participation for 25 investor event conferences and speaking engagements AMGEN (Formally ChemoCentryx) January 2022 – July 2023 Executive Assistant to CEO, CFO, CCO, SVP Investor Relations, Public Relations, Finance Managed all Global conferences and Global Sales Meetings from planning to execution. Worked closely with a cross-functional team to deliver company goals and messaging. Worked in Marketing and Marketing Ops deliverables and literature management with Mimeo, sales collateral inventory ordering and managed sales material portal on Modus (Sales digital collateral platform)

• Coordinated New Hire onboarding for Commercial Organization and Sales Training classes onsite & offsite

• Managed KOL Advisory Meetings, Webinars, Case Observations and Dine & Learns with Marketing and Sales

• Add all event leads into Salesforce to show ROI

• Executed a virtual GSM in 6 weeks after flipping from in person meeting Jan 2021

• Managed corporate HR recruiting events, invitations, QR Codes, banner and advertising PROCEPT BioRobotics October 2019 – November 2021

Manager, Events & Tradeshow, Marketing Operations

Managed executives daily calendar, travel, meetings, expense reporting and interviews including developing agendas and itineraries. Arranged various company events and outings, as well as onsite Board meetings and dinners; executive and team-based offsite meetings; and all-hands meetings, quarterly company and holiday events

• Ensured compliance with company policies, maintaining the highest level of confidentiality in handling sensitive information; assisted with TTW and Company going public

• Collaborated with cross-functional teams to facilitate communication and enhance workflow. IDEAYA Bioscience August 2018 – October 2019

Executive Assistant to CEO, CFO, CMO, CSO

Supported the executive team in day-to-day operations, optimizing workflows and improving productivity.

• Maintained general office, including vendor management, which includes daily catering, ordering supplies, office décor, swag, construction and interface with building management

• Completed projects and special assignments, including creation of regular corporate communimcations and preparing and editing articles, as needed, on behalf of the executive. Assisted with HR related documents and onboarding, job posting and interview schedules ROBERT HALF/OFFICE TEAM/AEROTEK - TEMP March 2018 – July 2019 Executive Assistant to CEO, COO, CSO, CFO, CMO, CTO, Co-Founder/Office Manager/Legal, HR Spearheaded event objectives including designs and production of tradeshow exhibit booths, coordinated accommodations and registration for small to large groups. Led on-site tactical setup and management of website debriefs. Conceptualized designs for marketing collateral, brand and logos. Partnered with C-Level executives on project plans and improvement.

• Executed 30+ key domestic conferences, cadaver labs, sales meetings, product launches, advisory board meetings, educational courses and sales training classes.

• Maximized vendor relations by cultivating and developing internal and external vendors and arranging vendor RFP and selection process for exhibits and print house.

• Collaborated with diverse teams including finance, sales and marketing to analyze expenditures and resource allocations as well as manage medical device management to sales demos.

• Ensured company mission, objectives and branding when creating all events to maintain consistent messaging.

• Submitted to the Promotional Review Committee on Marketing tradeshow initiatives such as exhibit booth designs, scroll banners, speaker presentations, lead pads, t-shirts, bags, and other ad graphic collaterals. Ensured all medical device products comply with CAPA guidelines and tracked demo inventory INVUITY, INC. April 2016 – July 2017

Senior Event Planner

Planned and organized the company’s participation in key domestic conferences and ensured attendance of over 500 internal attendees. Provided event management for advisory board meetings, product launches and sales meetings for multiple therapeutic departments.

• Directed annual conference allocation participation for over 8,000 employees worldwide as well as external participants. Oversaw all aspects of events including conference design, speakers, catering, registrations, accommodations, branding materials, giveaways and vendor relations.

• Managed $2 million event budget and recommended strategic process improvements to achieve marketing goals with event supporting internal customer objectives

• Coordinated key corporate meetings and events such as Sales Meetings, conferences, advisory board meetings, dine arounds, Physician Visits, C-Level meetings and team building events.

• Led efforts in implementing new systems including StarCite, Quick Mobile and In4Med to drive consistency and communication in overall event management and provide marketing with key metrics and analysis. GILEAD SCIENCES, INC. November 1997 – February 2016 Event Planner, 01/2011 – 02/2016

Administrative Coordinator, 03/2000 – 01/2011

EDUCATION & CERTIFICATION

Certified Meeting Professional Coursework Certificate of Achievement • EXHIBITOR 2013 - 2015 • Coursework in Liberal Studies, Canada College

Administrative support for Vice President, 3 Sr. Directors, Regional Directors and 200+ Therapeutic Specialist in US Sales, Antivirals & Hepatitis Marketing

• Exectuted International KOL Meeting and Symposiums

• Trained incoming administrative staff with onboarding in dept. and mentorship to several admins

• Committee lead for Sales and Marketing admin group to assist with legal documents and creating master templates and processes for contract and work orders Accounts Payable Specialist, 11/1997 – 03/2000

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