Accounts Payable Accounting Assistant

HIGHLIGHTS OF QUALIFICATIONS

Motivated and detail-oriented junior accounting assistant with 8 years of general accounting experience, offering the following skills and experience:

Accounts receivable, accounts payable, bank reconciliation, general ledger and financial statement preparation, taxes, cash management, and customer service in the financial and retail food industries.

Proficient in QuickBooks Sage 300 for recording transactions, including entering bills, paying bills, creating invoices, receiving payments, writing checks, recording deposits, bank reconciliations, processing payroll, and general journal entries.

Solid working knowledge of MS Office, with a strong level of proficiency in Excel.

Proficient in Grein Plain, UFile, Cantax, Deluxe, Ceridian HR Payroll, Internet Explorer, and MS Access.

Excellent organizational skills with a demonstrated ability to effectively prioritize tasks and meet strict deadlines.

Strong teamwork, problem-solving, and self-management abilities.

Proven ability to quickly learn and use new technologies and tools.

Solid English communication skills and fluent Spanish communication (Native Language).

EDUCATION

Accounting and Payroll Diploma May 2014 - May 2015

Seneca College, Toronto, ON

Business Fundamentals Certificate September 2013 - April 2014

Seneca College, Toronto, ON

Bachelor of Commerce - Finance September 1998 - July 2004

Central University of Ecuador, Ecuador

WORK EXPERIENCE

Accounts Payables Clerk – PT – Temporary December 2023 – Present

Labstat International Kitchener

Processe 80 – 100+ invoices daily, entering them into an ERP system, and classified and matched invoices including inter-company invoicing.

Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors.

Prepare and process employee expenses, ensuring timely and accurate reimbursement.

Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.

Maintain copies of vouchers, invoices, or correspondence necessary for files.

Cashier August 2023 – Present Dollarama Kitchener

Maintain excellent customer service and checkout area.

Provide excellent customer service and positively engage with all customers.

Maintains a neat and organized checkout area.

Accurately scans or enters product data.

Ensures proper documentation is completed concerning the customer's receipt and return of goods.

Merchandises and maintains designated areas (i.e., facing, signing, labeling, etc).

Accounts Payables and Receivables Clerk – FT – Temporary July 2022 – November 2022

Aerotek Kitchener

Processed 80 – 100+ invoices daily, entering them into an ERP system, and classified and matched invoices and check requests, including inter-company invoicing.

Monitored the accounts payable inbox daily and ensured all invoices were processed on time.

Prepared and processed employee expenses, ensuring timely and accurate reimbursement, and matching backup records once expenses were paid.

Prepare complex account reconciliations and journal entries related to accounts payable control accounts, vendor clearing accounts, and U.S. bank accounts.

Prepared and processed weekly check runs, including wires and EFTs.

Reconciled vendor statements to payment records and collaborated with vendors and other parties to correct discrepancies.

Acted as a backup for other AP Coordinators during month-end close to meet deadlines.

Accounting Assistant July 2021 – May 2022

Abrams Auto Transport, Thornhill, Ontario

Contributed to the full cycle accounts payable process, including multi-currency and multi-entity.

Resolved PO/Invoice discrepancies by working with business units.

Managed blocked items and followed up on discrepancies (price, quantity, etc.).

Verified invoices for proper approvals and processed them using 3-way matching (comparing vendor invoices with purchase orders and goods receipts).

Generated weekly payments (ACH, checks, wires) using an ERP system.

Handled inquiries and statement reconciliations.

Prepared and distributed commission statements to owner-operators and sales representatives.

Junior Accounting Assistant - Part Time May 2020 – June 2021

The Bentway Conservancy, Toronto, ON

Assisted with Payables, including recording and processing payments, as well as printing, coding, and validating expense reports.

Supported accounts receivable functions, including issuing AR invoices, preparing bank deposits, and updating customer and vendor files.

Performed bank reconciliations and other Balance Sheet Accounts reconciliations.

Managed petty cash and processed authorized expenses and credit cards.

Assisted with year-end audit working papers preparation.

Responded to general inquiries from internal and external clients and vendors about financial matters.

Ensured efficient and friendly support to staff and external parties.

Assisted with other general office duties as assigned.

Finance Assistant - Part Time April 2019 – July 2019 & January 2020 – March 2020

JVS Toronto, Toronto, ON

Supported financial operations related to employer incentives, reviewing employer wage subsidy claims for validity, authorization, and supporting documentation.

Provided support to the Accounts Payable Coordinator, performing day-to-day processing of accounts payable transactions to maintain company finances in an effective, up-to-date, and accurate manner.

Received and verified invoices and expenses.

Ensured transactions complied with financial policies and procedures.

Properly coded all payables and prepared batches of invoices for data entry.

Entered invoices for payment into the accounting system.

Ensured vendors were paid by established terms.

Assisted with the completion of monthly funder claims.

Maintained related files, ensuring security and a clear and accurate audit trail.

Cashier – Part Time November 2015 – October 2020

Shoppers Drug Mart, Toronto, ON

Operated computerized Point of Sales systems.

Calculated total payments received at the end of work shift and reconciled with total sales.

Provided information to clients on products and services.

Ensured compliance with loss prevention systems and procedures.

Finance Administrator August 2019 – November 2019

Ontario Film Authority, Toronto, ON

Processed all invoices in the financial system and issued checks for approval by the Executive Director.

Tracked all payments received, recorded, and deposited promptly.

Processed payroll for review and approval by Finance Manager/Executive Director.

Reviewed, analyzed, and prepared monthly statements for customers.

Produced reports on revenue, cash flow, and deferred revenue regularly for management review.

Maintained integrity of the financial system and ensured reconciliation of all bank accounts and credit cards each month.

Accountant Clerk November 2016 – June 2017

Micro Management, Toronto, ON

Completed the full cycle of accounting functions.

Posted customer payments by recording cash, checks, and credit card transactions.

Filed invoices and entered employee expenses.

Organized and verified invoices for posting and payment in QuickBooks.

Filed and submitted Income and Corporation Tax reports.

Bookkeeper / CSR June 2010 - June 2011

M & S Recycle, Quito, Ecuador

Maintained company books, kept records of cash receipts, balances, and account reconciliations.

Prepared invoices for customers and generated checks for suppliers.

Verified the accuracy of bills and adjusted them if clients had been overcharged.

Managed payroll documentation for accuracy through records of employment.

Contact this candidate