Accounts Payable Specialist
Resume:
Andrea Harper
Accounts Payable Specialist
Huntsville, Alabama
******.********@*****.***
Skills
Microsoft Dynamics GP
SAP Software
eRequester
Microsoft Office + Dynamics
Deltek Costpoint
General Ledger
Account Reconciliation
Plex
Sharepoint
Education
Rose State College: (2000-2004)
Midwest City, OK
Experience
Robert Half, Inc.-Birmingham, AL
Astrion
Accounts Payable Specialist April 2024-June 2024
● Reviewed and processed expense reports for documentation and approval prior to payment
● Managed the accounts payable inbox and uploaded all the invoices to individuals folders
● Managed the Costpoint and Sharepoint inboxes and and renamed the vendor file folders before uploading the invoices
● Researched monthly statements for discrepancies
● Entered and of the month accrued journal entries Robert Half, Inc.-Birmingham, AL
Tenneco February 2024-March 2024
Account Administration
● 3-way match
● Reviewed and processed all invoices for documentation and approval prior to payment
● Researched monthly statements for discrepancies
● Reviewed invoices and made comments on hold invoices for price or quantity monthly
● Print out services invoices from unmatched live and uploaded in Plex CochranMickels May 2023-October 2023
Customer Service Specialist
● Handled customer inquiries and set appointments
● Documented and updated customer records based on interactions
● Developed and maintained a knowledge base of the evolving products and services
● Handled investment reporting, data aggregation and general ledgering using Wealthbox software
● Reconciled travel and office receipts
Jesse Stutts, Inc. August 2022-October 2022
Accounts Receivable Administrator
● Performed day to day financial transactions, including verifying, classifying, posting and recording accounts receivables’ data
● Processed accounts and customer invoicing for multiple projects with progressive billings
● Work with Project Managers to prepare monthly applications and for payment, as well as updating Schedules of Value for the projects
● Actively communicated with Project Managers to ensure all billings are accurate
● Ensured all billing protocols and procedures were followed as required by the customer
● Resolved any accounting related issues with team members to bill and collect accounts receivable in a timely manner
● Accounts receivable duties include ensuring accuracy and efficiency
● Utilize computerized (Microsoft Office, Textura and accounting) software programs to perform duties and responsibilities
Space & Rocket Center July 2011-June 2022
Accountant Specialist / Staff Accountant
● Maintained and processed account payables for all internal departments with common administrative duties
● Recorded data using Microsoft Dynamics (GP) Accounting System and prepared batches for processing which involved sorting, alphabetizing, and running tapes to verify counts and totals each week
● Reconciled various expenditure reports to source documents, distribute invoice payments and filed financial documents and reports
● Reviewed all invoices for documentation and approval prior to payments
● Prepared and processed payments for vendors via check, ACH and wire and ensured payment process followed financial policies and procedures
● Prepared weekly reports and internal general ledgers using Microsoft Dynamics
● Researched and resolved vendor bill and employee expense report discrepancies and issues
● Managed cash related transactions, issue receipts, record and type money lists, and balanced cash funds
● Contributed in preparation of financial statements such as billings, budgets, and cost reports
● Updated vendor’s information using the vendor’s 1099 for tax purposes when applicable
● Ensured optimum inventory levels by ordering, maintaining, and utilizing materials and supplies via eRequester
● Managed all travel and expenses to include reimbursement, training, and credit card reconciliation
● Improved on time payments to vendors by 20%
● Ensured fixed assets were properly accounted for by monitoring the end-to-end process including classification, useful life, acquisitions, transfers, depreciation, disposals, and reporting
● Trained and managed multiple employees, ensuring they maintain attention to detail
● Contributed in preparation of the annual audit
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