Administrative Assistant Office
Resume:
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Gina Barfield
SUMMARY
** ***** ** **** *******, hands-on, business experience. Working for and with a wide range of diverse companies, along with my prior work experience as an office assistant, administrative assistant, office administrator and manager, in my opinion, I believe, I’d be a great asset and or candidate for hire. I am energetic, eager and motivated. I have the willingness to tackle and or handle any project/assignment.
I have;
• Proficient computer skills, including Microsoft (Office, Word, Excel, PowerPoint and TideMark Advantage software)
• Excellent written, verbal and time management skills; Highly organized
• Able to perform clerical duties, multitask, organize, manage and prioritize large amounts of files and or confidential information.
• Able to answer, direct/forward calls, take accurate messages, schedule appointments, update calendars and answer incomings inquiries. EXPERIENCE
3/2022-current EXELA ENTERPRISE SOLUTIONS INC-SUB-CONTRACTED-BOFA BANK-LOCKBOX
Los Angeles, CA
Position: Mail, Correspondences, Money, Check Processor/ High Security 9/2/2020-4/5/2021 AMAZON
San Bernardino, CA
Position: Warehouse
3/2019-3/26/2020 CALL THE CAR-Opening doors to better care Pasadena, CA
Position: Customer Service Representative - Medical Transportation Duties: Update transportation reservations by phone, verify members appointments date and time, communicate to drivers estimated time of arrival to callers, activate will call pickups, processes cancellations and cancellation notifications, schedule trips to meet any special requirements noted in the member’s account, maintain clear communication between members, providers, drivers, appointment facilities, dialysis centers, dispatchers and management
2380 E. Washington Blvd.
Pasadena, Ca 91104
*************@*****.***
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2016 – 2019 ULTIMATE STAFFING SERVICES – Temp/Perm Agency
. Caltech
. City of Pasadena
. Entertainment Partners
. Ability First
2015 – 2019 SHIMODA CONSTRUCTION
Duties: phones, scheduling, journeyman construction worker 03/2013-12/2015 CONDOMINIUM ADMINISTRATION COMPANY INC., Culver City, CA
Position: Property/Portfolio Manager – Homeowners Association Management Duties:
Manage entire property. Regular monthly walk-thru/inspect of the property, provide proposals from qualified vendors and monitor all work in progress. Maintain HOA files and records, Communicate with homeowners on behalf of the Board of Directors, Monitor homeowners that are in violation of the rules and regulations, Attend regularly scheduled meetings of Board of Directors, Prepare and distribute monthly/annual homeowner packages, Take and prepare minutes, Assist Board of Directors preparation of the annual budgets and reserves contributions, Review homeowners request for construction, Process escrow demands 05/2005-03/2013 WILSHIRE PACIFIC EQUITIES – San Gabriel, CA Position: Property/Portfolio Manager – Homeowners Association Management
Duties:
Manage and maintain the common areas for cleanliness and safety, Obtain and provide service bids, Review vendor services, Attend monthly meetings, take meeting minutes, Attend homeowners meetings, Coordinate vendor access to property, Maintain a list of vendors with good service and track records, Send annual/special meeting notices to homeowners in compliance with the state civil code, Keep general ledgers tracking all paid bills, Approve/process and pay all bills on behalf of the HOA, Send monthly financial management reports/disbursements journals/monthly aged accounts receivable report to Board of Directors and homeowners, Coordinate with accountant for annual audit and tax returns, Coordinate on lenders foreclosures and homeowners bankruptcies if applicable, Maintain a current list of unit homeowners, Provide account history to homeowners when requested, Prepare annual HOA’s budget, Appear in court on behalf of the HOA when needed 02/2004-4/2005 VARIOUS TEMPORARY POSTIONS (can provide individual employers information upon request)
Position: Dental Assistant
Duties:
Front office, Back office and Chair side assistant – Answer phones, schedule appointments, Account receivable/payable, Prepare/post and mail out monthly billing statements. Take X-rays. Assist Doctor in performing the following; Root canal treatment, Oral surgery, Routine and multiple extractions, Surgical removal of impacted third molars, Dental implants, Scaling, Root planning, Crowns, inlays/onlays, bridges, Restorative fillings amalgams/composite, coronal polishing, Orthodontic, Impressions, Pour molds and make bleaching/night-guard trays 06/2003-04/2004 ORCHARD SUIPPLY HARDWARE – Pasadena, CA Position: Part time while attending school - Floor/Sales Associate/Cashier Duties:
Cash payables, Resolve and assist customers with problems while projecting a positive attitude to promote good customer relations, Inventory, Stocking, Phones Page 3
and distribution, Lift a minimum of 50lbs
09/1994-07/2002 SHIMIZU AMERICA CORPOATION – Los Angeles, CA Position: Administrative Assistant Manager
Duties:
Assist in the development and implementation of goals/objectives/policies and priorities, Prepare administrative reviews of organizational and administrative policies, Propose new policies and procedures, Collect/analyze and interpret statistical data, Coordinate and supervise staff’s daily work in support of goals and objectives, Assist in the selection/training/orientation and evaluation of staff, Interpret matters of policy/procedures/rules/regulations for all staff, Maintain appropriate files including efficient record keeping, Prepare correspondences/reports and other written documentation as necessary, General accounting, Program budgeting, Independently planning/ organizing/ scheduling/coordinating/making decisions and judgments relating to assigned projects and other responsibilities, Apply sound analytical decisions while communicating effectively/verbally and in writing to a diverse range of audiences and settings, Develop alternative solutions to problems, Interpreting legal documents and governmental regulations, Prepare clear/concise/thorough/meaningful and grammatically correct written reports/letters/memoranda /policies and other written documents while establishing working relationships and interacting effectively with a wide range of people Position: Safety Assistant
Duties:
On site construction inspections, Train current and newly hired employees monthly in safety awareness and OSHA compliance, Prepare monthly safety test, Responsible for maintaining a safe working environment, Prepare and coordinate annual safety meetings EDUCATION / SKILLS AND LICENSES
List of specific skills, certificates, licenses that are/may be relevant to the position for which I’m applying.
2006 – Certificate Course completion for ABCs for Association Leaders on (basic community association operations).
2004 – Diploma Graduated from Bryman College (Dental Assisting), final academic grade upon completion was a cum-GPA of 92.37 out of a possible maximum score of 100.00
2004 – License The Dental Board of California passed the practical examination for Registered Dental Assistant
2004 – Cert/License Completion of course study (Radiation Safety) (X-ray license) 2003 – Cert/License Completion of course study (Coronal Polishing) (under California law 12hrs of instruction required (4hrs lecture, 4hrs lab, 4hrs clinical, including 3 patient experience demonstration clinical proficiency in this function to pass).
2003 – Certificate CPR & First Aid Training (W.S. Region Los Angeles County) 1999 – Certificate Shimizu America Corporation (appreciation award my 5th anniversary of employment with the company)
1999 – Certificate Completion of 6 hrs course (awarded 0.6 CEU’s) for (The Basics of Accident Prevention and OSHA Compliance)
1999 – Certificate Completion of business course (Preventing Sexual Harassment) 1999 –Certificate Completion of business course (Business Management Skills IV Giving and Receiving Criticism, Stress Resiliency Profile) Page 4
1999 – Certificate Completion of business course (Performance Review Techniques & Safety)
1998 –Certificate Completion of business course (Preventing Sexual Harassment) 1998 – Certificate Completion of 8hrs computer course (Intermediate Excel 97 for Windows 95)
1998 – Certificate Completion of business course (Business Management Skills II Ending Employment Relationships & Meeting Management)
1997 – Certificate Completion of training (Standard First Aid) American Red Cross 1995 – Certificate Completion of business course (How to Better Organize Files & Records) 1995 – Certificate Completion of 6hrs business course (Front Desk Survival Skills for Receptionists)
1995 – Certificate Completion of Medic First Aid Course (CPR Inclusive) Care Initiator Course (CIC)
1994 - Certificate Completion of Fuji Home Study Basic Photofinishing course (Light and Color)
1986 – Diploma Graduated from Pasadena High School – General Studies
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