Executive Assistant Office Administrator
Resume:
GABRIELA ACOSTA
North Hollywood, CA *****
*********@*****.***
JOB OBJECTIVE
Seeking an Office Administrator position where my HR, payroll, organizational, and client relations skills could be of service.
SKILLS & ABILITIES:
Over 20 years Administrative experience
Excellent written and verbal communication skills
Proficient in busy office management duties
Strong stress management/conflict resolution skills
MS Office Suite, ADP payroll software
Excellent at prioritizing and multitasking
Proficient in payroll and HR duties
Detail oriented and focused on quality work
Staff hiring, training, and performance reviews
Resourceful, responsible, efficient and productive
WORK EXPERIENCE
OFFICE MANAGEMENT/EXECUTIVE ASSISTANT
Running daily operations of a busy office. Manage daily cash flow and sales.
Handle logistics analysis, budgeting, bookkeeping and financial reporting responsibilities.
Maintain all files, documents, meeting minutes, newsletters, memos, correspondence and reports.
Coordinate and maintain schedules, set appointments, keep track of calendars and events.
Manage calendars, travel arrangements, plan itineraries, develop meeting materials.
Manage internal/external communications. Work with diverse professional teams. Train and supervise staff.
Managing the inventory of office supplies, ordering additional supplies as needed
Maintaining office facilities and equipment by assisting with routine maintenance and upkeep.
PAYROLL, ACCOUNTS, AND HUMAN RESOURCES
Posting position openings to job sites and managing flow of incoming candidate applications.
Order background checks on potential new hires. Perform initial payroll processing.
Perform accounts payable processing and other basic accounting functions
Processed deposits, withdrawals, cash advances transactions, night deposits, and mail deposits.
Prepared and verified checks. Prepare for deposit/shipment to banks or the Federal Reserve Bank.
Received checks and cash for deposit, verified amounts, and checked accuracy of deposit slips.
Developing and maintaining various financial databases and reports.
Enter new employees into the payroll system. Maintain required payroll deductions in the system.
Assist new employees with their orientation to the organization, benefits enrollment, and tax forms.
Maintaining human resources files in accordance with laws, regulations, and established standards.
EMPLOYMENT HISTORY
8/2023 – 8/2024 Cal State Energy Efficiency Program, Van Nuys, CA - Program Coordinator
7/2016 – 7/2023 IHSS, North Hollywood, CA - Service Provider
7/2010 – 10/2014 Health and Rehab Center, Sherman Oaks, CA, HR Payroll Admin Assistant
1/2000 – 1/2010 SUE Home Care, Sun Valley, CA, Office Manager/Payroll Specialist
EDUCATIONAND TRAINING
LA Office of Education, Career Development Program Certificate 2004
Pacoima Skill Center, GED Diploma 2001
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