Legal Assistant Medical Records
Resume:
GRETCHEN CIOFFI
Lorain, Ohio 44052
440-***-**** (C)
*****************@*****.***
Profile
A creative, detail oriented, results-driven Paralegal with 24 years of experience assisting trial attorneys and judges manage their case loads.
Experience
Legal Assistant
US Department of Justice
Executive Office of Immigration Review August 19, 2019 – Present
Job Duties and Responsibilities
Applying comprehensive legal regulations, techniques, and procedures to perform assistance work requiring extensive searches of records, reference or historical material and comparisons with complex, voluminous or broadly written criteria; examining and processing charging documents which are voluminous and complex in format; reviewing incoming documents/files and determining the need to create or reassemble a Record of Proceeding (ROP) file and process a variety of legal documents; and conducting extensive searches for case information applying comprehensive legal regulations, specialized techniques, and procedures.
Legal Assistant
Department of Health & Human Services
Office of Medicare Hearings and Appeals September 5, 2017 – August 17, 2019
Data Federal/Office of Medicare Hearings & Appeals October 26, 2016 – September 4, 2017
Cleveland, Ohio
Job Duties and Responsibilities
Process third level Medicare appeals, schedule hearings for Administrative Law Judges, exhibit
case files, review procedural documents for timeliness, review medical records, notify appellants, appellant representatives, Medicare contractors and Medicare Beneficiaries of hearing dates and of decisions, close out hearings and files and update the Medicare Appeals System, answer phone calls, process mail and other clerical duties as needed.
Paralegal
Spangenberg Shibley & Liber LLP May 15, 2015 – October 21, 2016
Cleveland, Ohio
Job Duties and Responsibilities
Maintain pre-litigation and litigation medical malpractice and personal injury case files (Plaintiff); obtain medical records, bills and expert reports. Compile case audits and confirm all Robinson v. Bates numbers. Examining, preparing and processing a variety of technical legal documents, e.g., complaints, motions, orders, answers, pleadings, subpoenas and libels; providing assistance to attorneys in trial preparation; assembling exhibits, affidavits and other legal documents; assembling and organizing files and records material for disposition or transfer to records depository; maintaining calendar of assigned active cases; tracking filing, hearing and trial dates, and scheduling conferences and interviews; arranging travel by preparing itinerary and securing transportation and hotel reservations. Assist in trial preparation and attendance at trial. Prepare exhibits for trial, subpoenaing witness and scheduling expert(s) for trial testimony and or depositions. Docket discovery deadlines, schedule discovery depositions. Clerical duties filing, scanning, answering phone calls and processing mail.
Paralegal
Lazzaro Law Offices, LLC October 2013 – May 2015
Rocky River, Ohio
Job Duties and Responsibilities:
Maintain pre-litigation and litigation personal injury case files (Plaintiff), obtain medical records, bills, and expert reports. Compile case audits and confirm all Robinson v. Bates numbers, draft complaints and pretrial statements. Prepare files for mediation, settlement conferences. Prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions. Docket all discovery deadlines and schedule and discovery depositions. Serve as liaison between attorneys and insurance adjusters and or defense counsel, file all court documents in a timely manner, meet with clients to sign settlement documents and disburse settlement proceeds. Maintain contact with clients via telephone, email and regular mail. Clerical duties filing, answering phone calls, and processing mail.
Paralegal
The Skolnick Weiser Law Firm June 2013 – October 2013
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation personal injury case files (Plaintiff); obtain medical records, bills, and expert reports. Compile case audits and confirm all Robinson v. Bates numbers, draft complaints and pretrial statements. Prepare files for mediation, settlement conferences. Prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions. Docket all discovery deadlines, schedule discovery depositions. Serve as liaison between attorneys and insurance adjusters and or defense counsel and file all court documents in a timely manner. Maintain contact with clients via telephone, email and regular mail. Clerical duties filing, answering phone calls, and processing mail.
Legal Assistant
Nicola, Gudbranson & Cooper LLC September 2012 – June 2013
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation and non-litigation workers’ compensation (defense/employer) case files, draft legal documents, obtain and review medical records, docket all discovery deadlines, serve as liaison between attorney, client and plaintiff/claimant counsel, filing all court documents in a timely manner, maintain contact with clients via telephone, email and regular mail, preparing cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and/or depositions, clerical duties such as filing, answering phone calls, and processing mail. Entering attorney time and preparing monthly billing invoices.
Paralegal
Lazzaro Law Offices, LLC February 2012 – September 2012
Rocky River, Ohio
Job Duties and Responsibilities:
Maintain litigation personal injury case files (Plaintiff); obtain medical records, bills, and expert reports. Compile case audits and confirming all Robinson v. Bates numbers, draft complaints and pretrial statements. Prepare files for mediation, settlement conferences. Prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions. Docket all discovery deadlines, schedule all discovery depositions. Serve as liaison between attorneys and insurance adjusters and or defense counsel, file all court documents in a timely manner, meet with clients to sign settlement documents and disburse settlement proceeds. Maintain contact with clients via telephone, email and regular mail. Clerical duties filing, answering phone calls, and processing mail.
Paralegal
Brindza McIntyre & Seed LLP September 2011 – February 2012
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation tax valuation case files, file complaints with the county Boards of Revision, draft and file appeals with the Board of Tax Appeals, draft discovery, subpoenas, schedule depositions, docket discovery deadlines, process accounts payable through Quick Books, and clerical duties such as filing, answering phone calls and processing mail.
Paralegal
Seaman Garson LLC May 2004 – August 2011
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation and non-litigation workers’ compensation and personal injury (plaintiff/claimant) case files, draft legal documents, organize and review intake sheets, obtain and review medical records and bills, docket discovery deadlines, serve as liaison between attorney, client and defense counsel, file all court documents in a timely manner, meet with clients to complete discovery, sign settlement documents, disburse settlement proceeds, maintain contact with clients via telephone, email and regular mail, prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions, clerical duties such as filing, answering phone calls, and processing mail.
Paralegal
Spangenberg Shibley & Liber LLP August 2003 – May 2004
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation and non-litigation personal injury case files, draft legal documents, organize and review intake sheets, obtain and review medical records and bills, docket discovery deadlines, serve as liaison between attorney and insurance adjuster and or defense counsel, file all court documents in a timely manner, meet with clients to complete discovery, sign settlement documents, disburse settlement proceeds, maintain contact with clients via telephone, email and regular mail, prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions, and processing mail.
Legal Assistant
McCarthy, Lebit, Crystal & Liffman Co., L.P.A. July 2002 – August 2003
Cleveland, Ohio (
Job Duties and Responsibilities:
Maintain litigation corporate business case files, complete intake sheets for new matters, complete dictation as assigned, draft attorney revisions to motions, briefs, discovery, contracts and correspondence, clerical duties such as filing, answering phone calls and processing mail, entering attorney time.
Paralegal
Seaman Garson LLC June 1997 – July 2002
Cleveland, Ohio
Job Duties and Responsibilities:
Maintain litigation and non-litigation personal injury and workers’ compensation litigation case files, draft legal documents, organize and review intake sheets, obtain and review medical records and bills, docket discovery deadlines, serve as liaison between attorney and insurance adjuster and or defense counsel, file all court documents in a timely manner, meet with clients to complete discovery, sign settlement documents, disburse settlement proceeds, maintain contact with clients via telephone, email and regular mail, prepare cases for trial by organizing and reviewing court trial order, preparing exhibits, subpoenaing witnesses and scheduling expert(s) for trial testimony and or depositions, clerical duties such as filing, answering phone calls, and processing mail.
Co-Sales Manager September 1994 – June 1997
Lerner New York
Fairview Park, Ohio
Job Duties and Responsibilities:
Customer service, building volume through sales, running day-to day operations of the store including: directing staff, keeping floor coverage, maintaining and tracking all financial documents, handling all merchandising duties, trouble-shooting problems, shrink control and contributing to all public relations, marketing and in-store promotional efforts.
Education
Associate Degree, Legal Assisting Technology June 1993
The University of Toledo
Toledo, Ohio
Strengths
Strong interpersonal communication and relationship-building skills, able to handle multiple priorities with a sense of urgency, work well under structure, deadlines and pressure, great customer service skills, excellent computer skills (i.e. Microsoft Word, Outlook, Excel, Power Point, Needles Case Management System, PC Law, Juris, Worldox), a leader who understands the importance of teamwork and career oriented.
Personal and Professional references available upon request
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