Administrative Assistant /Data Entry

DONNA BROOKS

**** ****** ***** *****, **********, AL, 35215 • 205-***-**** • *************@*****.*** Administrative / Accounting Clerk with over 25 years of experience in Administrative Support and Accounting profession. Highly efficient professional with exceptional documentation management skills and process development expertise. Skills and knowledge in working with accounting software programs, including Billquick, and Quickbooks. Driven and engaging people-person with attentive nature and in-depth customer service experience with vendors and clients. Professional who is well-organized, diligent, focused, and works well without supervision. Accounting professional known for dependability, integrity, and ability to learn quickly. I have a keen eye for spotting and correcting errors. I am a helpful Accounting /Administrative Assistant with a track record of providing excellent service by taking initiative and assisting with office modernization.

Administrative/Accounting Assistant - January, 2009 to Present Birchfield Penuel & Associates - Birmingham, AL

1. Administrative Assistant, Clerical Project Manager, backup Receptionist. Main duties include Time Keeping, Accounts Payable and Accounts Receivable, Project set up and closeout, project coordination during Construction Adminsration. Project manager assistant for all aspects of project management from startup to closeout. Organize budget documentation and track expenses to maintain tight business controls. Use my clerical and mathematical skills to calculate and verify figures in all aspects of accounting systems on a daily basis. Achieve project closeout by assisting senior project manager with clerical tasks effectively. Use Billquick and Quickbooks to input financial data, employee time and expenses, and consultant expenses to generate reports, invoices and excel spreadsheets.

Check data and information for accuracy in entry, calculations, and billing codes. Evaluate data and information in order to proofread entries, calculations, and billing codes. Apply proper codes to invoices, files, and receipts to keep records organized and searchable. Provide excellent customer service with clients, vendors and consultants to theappropriate project, answering phone calls, and responding to office emails.

Sorting, filing, organizing all correspondence for office. Administrative Assistant - January, 1999 to October, 2008 CTSM Architects Inc - Hoover, AL

Assisted program operations by preparing and updating documents, reports, and spreadsheets. Created and updated physical records and digital files to keep current, accurate, and compliant documentation. Performed a variety of office support functions as needed. Was in charge of supplies, vendors, organization, and upkeep in the office. Photocopy, print, and check documents on behalf of other colleagues. Oversaw all aspects of reception, including greeting visitors, answering phones, and keeping the front desk tidy. Wrote email messages, memos, reports and letters for projects during Contstruction Administration and proofread all documentation to ensure that there were no errors in the correspondence.

Performed general clerical tasks both independently and with supervision. Updated databases and created quality, quantity, and pricing spreadsheets/charts. Scanned all of the record drawings and documents and entered them into the ecords management system. Collaborated with supervisors and management to keep track of project status reports and update information for clients. Professional Summary

Work History

References upon request

Looking for part time work utilizing my skill set in Administrative, Clerical and Accounting support. Ideally, I would prefer remote work at night and on weekends. I am an animal lover with 2 schnauzers, and enjoy cooking, spending family time with my grand children and enjoy riding my motorcycle. File and database management

Budgeting

Closing processes

Accounts payable and

receivable

Customer service

Invoicing and collections

Account reconciliation

Expense reports

Data entry

Accounting

Employee timesheet

processing

Business Administration

Sorting and labeling

Workflow planning

Customer and client relations

Filing and data archiving

Records management

Multi-line phone proficiency

Spreadsheet management

Additional Information

Skills

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