Accounting Manager Payroll
Resume:
Monica Haas
******@*****.***
Education
BS, Accounting
MBA, Rowan University
Skills
Proficient in Oracle ERP, QuickBooks, UKG UltiPro, UKG Dimensions, Certify, ADP, Microsoft Dynamics, SAP, MIP, Lawson, Navision, Concur, Excel, Word, PowerPoint, SharePoint, AssureNet, Outlook, Yardi, Sage 300, Tax Navigator, FNIS. Work Experience
Scripps Research Institute - La Jolla, CA
Payroll Accounting Resource Manager Contract (June 2023 – April 2024)
Created standard operating procedures for foreign national taxes
Setup integration files between Oracle and QuickBooks systems
Implemented UKG Dimensions payroll upgrade
Reviewed bi-weekly payroll for 2500 employees
Mentored and trained 3 payroll processors
Mountain Park Health Center – Phoenix, AZ
Payroll Accounting Manager (Apr 2019 – April 2023)
Manage and Process full cycle bi- weekly multi state payroll for 1200 plus exempt/ nonexempt employees, submit payments to all 3rd party benefit vendors.
Successfully Implemented UKG Kronos/Dimensions and Oracle ERP system conversion.
Prepare all payroll month end journal entries, account reconciliations, quarterly and year end payroll tax returns.
Audit and approve employee expense reports, managed corporate credit cards.
Handles treasury functions including ACH releases, wire transfers, positive pay, money market and liquidity accounts.
Process and review all required reports for 403b, workers comp, WIC, 990, 550 and Medicare cost audits, and compliance checks.
Managed month end close, A/P and A/R. Ran all Balance sheet and financial reports for CMO and BOD. Symantec Corp – Tempe, AZ
Principal Payroll Accounting Manager (Sept 2017 – Mar 2019)
Managed 3 accountants in Pune, India on general ledger account cleanup project
Accountable for monthly Global payroll account reconciliations.
Implemented a standard account reconciliation template for all global payroll regions
Prepared month journal entries and Balance sheet reports
Worked with Pune Process team to design Standard Operation procedures
Reviewed monthly, weekly off cycle payroll entries for 5000 plus employees
Provided support for audit inquires, (internal, external, statutory and tax) compiled requested information and answered any questions
SOX compliance testing, and Audit review, Foreign National setup and tax filings, 1042,592,1098,1098T Aetna Insurance –Mercy Care Plan, Tempe, AZ
Senior Financial Lead (Jul 2015 – Aug 2017)
Evaluated contractual terms and conditions for compliance with Sarbanes-Oxley. Lead months end close.
Designed executive level cash flow summary report
Conducted financial analysis and variance analysis
Assisted with revenue recognition reports
Prepared monthly board and analytical/ financial reports for the CFO.
Processed weekly wire transfers to contracted Hospitals and Pharmacies. Dignity Health-St. Joseph’s Hospital, Phoenix, Arizona Senior Financial Analyst III– Finance Grants Research ( Feb 2011– June 2015)
Accountable for all aspects of post award administration of 200+ Research Grants for Neurobiology Division.
Provided complex financial reporting and continuous analysis of revenue and expenditures for multiple PI's, numerous funding sources: Federal, State, private, clinical trials, sub awards, fellowships, service agreements, and Foundation Transfers.
Perform variance analysis on all on grants and manually developed excel reports.
Completed monthly revenue recognition during month end close for all active grants.
Collaborated with Research and Development team ensuring grant expenditures were following award agreement.
Generated monthly profit and loss (P&L) statements, month end journal entries, all revenue and balance sheet adjustments
Reduced research department outstanding receivables by 20%. Developed monthly electronic support files for A-133 audit, annual financial and grantors audits.
Implemented the Federal/State Grants capital inventory worksheets per individual grants. Generated invoices to sponsoring agencies, including NIH, and DOD. Managed drawdown and reconciliations Evans Newton LLC, Scottsdale, Arizona
(Contract)
Senior Financial Analyst (Aug 2010 –Jan 2011)
Directed the conversion implementation of Navision accounting system
Redesigned a complete chart of accounts and financial statement.
Developed a pricing tool which increased pursuit win percentage,
Enhanced bid / proposal turnaround time and improved profit modeling accuracy.
Created simplified one-page free cash flow report to allow for more effective review of results. Emissions Technology Inc. Scottsdale, Arizona (Company Moved to TX) Controller (Feb 2007 –June 2010)
Improved and organized the accounting and administrative operations for $60M startup organization, which were unable to generate accurate financial information.
Developed monthly, quarterly, and annual reports summary and provided forecasting analysis and revenue recognition analysis based on current trending.
Implemented month end-close schedule and processes, prepared the financial statements and analytical reports for the CFO and Board of Directors.
Appointed to the Treasurer position by the Board of Directors within first 90 days
Created product margin forecast models to enhance pricing and cost reduction initiatives
Coordinated year end physical inventory which reduced manufacturing down time from ten days to two days
Decreased receivable write-offs by developing credit policies, instituting aggressive collection strategies and establishing constructive dialogue for delinquent accounts
Managed 4 accounting staff members.
Prepared all necessary audit schedules and assisted external auditors during the interim and final audit
Detailed job cost analysis, profit analysis and audit of proper payment to vendors.
Responsible for all lien releases, AIA draws, and third-party invoicing.
Preparation of monthly management reports.
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