Accounts Payable / Office Assistant

LISA MARIE TORRES

Cell: 346-***-****

CAREER OBJECTIVE

To obtain a position that will utilize my communication and organizational skills JOB SKILLS

Microsoft Word, Excel, Outlook, Internet Browser, Google Docs, Eduphoria, SharePoint, EERP (MUNIS) WORK HISTORY AND EXPERIENCE

Katy Independent School District – Katy, TX, January 2016 to present Accounts Payable Specialist, Nutrition and Food Services – September 2020 – present

• Create purchase orders for Nutrition and Food Services (Fund 240) as well as Catering/Concessions (Fund 199). In addition, create purchase orders for small ware purchases for new campuses (Fund 638).

• Create pre-approved check requests for staff travel to include registration, hotel, flight, rental cars.

• Process employee expense reimbursements.

• Submit weekly Labatt Accounting Report to Accounts Payable for payment.

• Utilize PrimeroEdge database to create weekly excel invoice payment submissions for Oak Farms/Trident to Accounts Payable.

• Process Catering/Concessions invoices for payment submissions to Accounts Payable.

• Assist vendors in resolving payment problems such as past due payments, credit memos, missing invoices, and items in dispute.

• Maintain a basic knowledge of district budget codes as it pertains to Nutrition and Food Services as well as Catering and Concessions.

• Process year-round refund request claims by parents/guardians.

• Process contributions into students’ negative balance meal accounts.

• Point of contact for café managers regarding missing invoices or inaccurate invoicing.

• Coordinate with warehouse supervisor the accuracy of receiving shipments.

• Print out weekly credits issued by Labatt from Labatt Food Service website.

• Ensure food costs are updated to current pricing in PrimeroEdge based on potential increase/decrease of food costs or loss/gain of net commodities by vendors.

• Track and submit health department permit renewals for Harris/Fort Bend/Fulshear Counties and City of Houston. Administrative Assistant, Director of Counseling – July 2016 to September 2020

• Reviewed timesheets in Kronos weekly.

• Scheduled rooms, setup meetings, ordered lunches if necessary for Counseling Dept.

• Input/received supply orders, entered contracts, processed employee expenses, balanced/ monitored budget expenditures in MUNIS.

• Reviewed/updated SharePoint webpage utilized by Registrars/ADAs.

• Updated Office of Counseling webpage as needed.

• Assisted registrars with enrollment questions.

• Answered parent registration questions for new students to Katy ISD.

• Assisted with the preparation of department events such as College and Career Night, Financial Information Academy, Legacy Parent Academy. Clerk, Counseling and Psychological Services Department – January 2016 to June 2016

• Point of contact for parents and campuses with registration questions.

• Back up to the Administrative Assistant, Director of Counseling and Psychological Services Aldine Independent School District, Houston, TX, June 2005 to December 2015 Bookkeeper, Nimitz High School – July 2015 December 2015

• Created/received supply orders utilizing State Comp Ed/Title I funds.

• Receipted/deposited money collected from campus fundraisers. Diagnostician Secretary, Davis Ninth Grade School – January 2015 to June 2015

• Scheduled, prepared, and sent out all parent IEP notices.

• Set up and maintained all special education student records for campus. Library Aide, Shotwell Middle School – August 2014 to January 2015

• Offered computer assistance to students, assisted with checkout of books, collected fees owed to LMC.

• Shelved books and maintained upkeep of LMC.

Bookkeeper, Federal & State Special Programs Department – March 2012 to February 2014

• Responsible for the maintenance of Title I/State Compensatory Education/High School Allotment accounting records and completed monthly expenditure reports.

• Worked closely with local grant recipients to ensure their activities and expenditures were acceptable to the granting agency.

• Reviewed vendor requisitions, purchase order requests, and pay requisitions to ensure they met the guidelines of the grant.

• Prepared double entry journal vouchers when expenditures were debited to incorrect budget lines.

• Transferred allotted funds based upon campus budget amendments submitted. Principal Secretary/Bookkeeper, Oleson Elementary – June 2010 to March 2012

• Maintained the accuracy of employee files for 83 contract/hourly employees.

• Processed time sheets for 17 hourly employees from Attendance Enterprise.

• Created/received supply orders for campus on AMS database.

• Prepared PO2 requests for staff workshops and on-site store purchases.

• Receipted/deposited money collected from campus fundraisers.

• Maintained/processed petty cash receipts; replenished monies to petty cash. Principal Secretary/Notary, MacArthur Ninth Grade School – July 2007 to June 2010

• Answered incoming phone calls; assisted with visitors/students to Front Office.

• Processed time sheets for 20 hourly employees from Attendance Enterprise.

• Maintained the accuracy of employee files for 94 contract/hourly employees.

• Processed weekly Principal Payroll Report that documented the absences of staff members for Payroll Department.

Scheduling Coordinator/Notary, Human Resources Department – March 2006 to July 2007

• Once professional applications were available on-line on Searchsoft program, transferred applicant references to appropriate application.

• Scanned documents to professional applications (prior to on-line applications).

• Prepared/maintained applicant folders (prior to on-line applications).

• Scheduled initial interviews for potential applicants.

• Updated applicant information in Access database.

• Scheduled campus visits for potential new hires.

• Processed address changes for district employees into EXTRA.

• Processed time sheets for 27 employees from Attendance Enterprise. Benefits Coordinator/Secretary to Director of Benefits/ Notary - June 2005 to March 2006

• Reviewed benefits options with new hires.

• Inputted benefits selections for new hires/updated for current employees into EXTRA.

• Answered incoming calls relating to benefits issues.

• Reviewed Rejected Transaction Report.

• Processed Family and Medical Leave paperwork for active employees.

• Collected back premiums owed through EXTRA.

Harris County Sheriff Office, Houston, TX, October 2002 to June 2005 Clerk II, Technical Services (Alarm Detail)

• Reviewed history of permitted sites/billed when permit holder exceeded allotted free calls.

• Billed non-permitted sites.

• Processed false alarm payments/processed renewal payments on a rotational basis once a week.

• Prepared delinquent accounts for County Attorney Office for collections.

• Inactivated permits as well as updated permit information. Aldine Independent School District, Houston, TX, February 1997 to October 2002 Registrar/Notary, Hambrick Middle School – October 2001 to October 2002

• Enrolled/withdrew students to campus.

• Located “drop-out students” from our attendance zone.

• Handled requests for transcripts from other schools or other affiliates.

• Completed fall and spring PEIMS reports related to school enrollment.

• Maintained the accuracy of school records for 7th and 8th grade students. Instructional Aide, Hambrick Middle School – August 2001 to October 2001

• Made copies and transparencies for History Department.

• Assisted Diagnostician Secretary with duties associated with the Special Education Department.

Diagnostician Secretary, Orange Grove Elementary – August 1999 to May 2001

• Performed all duties as assigned by Diagnostician.

• Maintained accuracy of Special Education student records on SASIxp.

• Handled requests for student records from different schools.

• Maintained accuracy of fall and spring PEIMS reports. Instructional Aide, Orange Grove Elementary – February 1997 to May 1999

• Helped maintain discipline and flow of curriculum in Early Childhood and Special Education Resource classroom.

EDUCATION

Lone Star College North Harris, Houston, TX

Inducted into Phi Theta Kappa, Spring 2007.

Associate of Arts Degree, December 2011

San Jacinto College South, Fall 1983, Houston, TX

Charles H. Milby High School, May 1983, Houston, TX Ranked No. 8 and received a GPA of 3.95.

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