Administrative Assistant Accounts Payable

Rebeca Cervantes

*** **** “M” Street, Wilmington, CA 90744

Home 310-***-**** / Cell 310-***-****

****************@*****.***

OBJECTIVE

To provide proficient and effective administrative and clerical support

SUMMARY

Highly developed interpersonal skills

Self-motivated with the ability to coordinate daily office functions

Very well organized working in a multi-tasking project – oriented environment

A highly effective team player that understands the value of working together towards a common goal

EXPERIENCE

Behrens and Associates Environmental Noise Control Gardena, CA July 2018 – Present

Administrative Assistant

Answered phones and forward to the correct department

Order equipment for upcoming work

Process weekly payroll

Track employee PTO and sick time

Managed distribution and collection of new employee packets, including W-2”s and I -9’s

Process certified payroll reports

Prepare monthly billing and releases for invoicing

Prepare & code Vendor Invoices for Accounts Payable

Distribute invoices to clients via email or invoicing systems

Review & process Labor Compliance Packets

Process awarded Public Works and prevailing wage contract requirements

Enter employee information and hours into city and government websites

Arrange travel and hotel arrangements

Collections

Register company in OCIP websites when required

Reconcile credit card statement

Order office supplies

Process expense reports

Processed journal weekly for job costing purposes

Provide administrative and clerical support to the Operations Manager

Granstrom Masonry, Inc. – Temporary Torrance, CA October 2017 – March 2018

Admin. Asst. / Bookkeeper

Process weekly payroll

Process certified payroll reports

Monthly billing and invoicing

Accounts Payable

Accounts Receivable

Run & process union reports

Process awarded contracts

Prelim all new jobs

Reconcile credit card statement

Milco Constructors – Project based work Long Beach, CA July 2017 – September 2017

Administrative Assistant / Payroll

Collected refinery, gate logs, printed and calculated hours

Entered payroll hours on a daily basis

Processed new hire packets / set up new employees

Audit and processed accounts payables invoices

Processed expense reports

Maintained office supplies

Maintained company cell phone & air card accounts

Assisted safety and project managers with clerical assignments

Mistras Group – Project based work Long Beach, CA September 2016 – February 2017

Payroll / A/R Clerk

Printed and calculated timesheets on a daily basis

Coded and entered payroll hours into IFS

Processed billable & non billable time

Entered pricing for billing / invoicing

Worked daily reports

Processed work order requests

Designed spreadsheets for collection purposes

Worked closely with project managers to resolve issues

Processed payroll for Mistras employees located in Tesoro refinery

Maxim Crane Works – Temporary Long Beach, CA October 2015 – March 2016

Time Keeper/ Payroll

Answer phones and direct to the appropriate person or department

Coded and process timesheets on a daily basis for employees located in refineries

Process certified payroll requests

Assist with costing out and billing job tickets

Verified labor hours via refinery tracking system

Process credit applications

Penhall Company Gardena, CA March 2015- July 2015

Division Administrator

Process Accounts Payable

Cost out job tickets

Track monthly costs

Assist salesmen with quotes, contracts and any clerical projects

Support Branch Manager

UTI Worldwide Torrance, CA February 2011 – Jan 2015

Inside Sales Support Representative

Provide Regional Pricing Support: Assist Sales with pricing portion of RFQ (where below minimum qualifications for Global Tender Management). Liaison with other Inside Sales Support representatives, in addition to, local and overseas branch offices, and product leads where applicable to develop net-net and sell rate quote for client

Manage Lead, Cross-Selling, and Vertical-Selling Programs

Pre-qualify leads using the lead qualification template. Pre-qualify up to the point of making contact with client. Sales is responsible to contact client if lead pre-qualifies to that point

Distribute leads to sales or operations management based on methodology agreed with Sales Director

Maintain visibility to sales lead qualification, disqualification, and actual sales derived or not derived from sales lead program. Develop breakdown by sales lead source, assignment and territory

Assisting Area Sales Team with Territory Development

Field, complete, and distribute quotes within assigned product, direction, and shift: Air, Ocean, Road, or CHB, Imports or Exports

Develop working partnership with required partners/teams: Gateway,Product, Overseas, Branch and Sales

Provide Quote support and tracking to create meaningful KPIs

Implementation of New Accounts: Credit App, POA, ISF Bond, Consent to Screen, Known Shipper, D&B; Ensure client completes all required documents to set up account and send to the Internal UTI

Receive, review, and process ISF documentation

Process documents through the Company’s ISF system

Follow up with origin offices for clarifications on paperwork and resolve issues with submitted paperwork

Obtain ISF filing status and follow all processes to ensure rejected, late or no match are resolved.

EDUCATION

Los Angeles Harbor College Wilmington, CA

A.A. Degree, Business Administration, June 1986

SKILLS

Proficient in Microsoft Word, Excel, PowerPoint, ADP, Access, Outlook, Lotus Notes, ACT, One Note, QuickBooks, Internet Research, Visual Dispatch, JD Edwards, SAP, Pro-cent, Timberscan, ProContractor, Trade Tech, ESF, Share Point, Sales Force, NAV, Business Central, Textura, GC Pay, Procore, Elations, LCP Tracker, DIR Website, Alliance Wrapx, Type 50 WPM, 10-key by touch, Currently Certified Notary Public, TSA Security Clearance, RSO / OSHA certified

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