Accounts Payable Office Administrative

AMY BAINES

Peachtree Corners, Georgia

404-***-**** *********@*****.***

Experienced in office administration, accounts payable, and payroll with the ability to design, develop, and manage office administrative systems. Able to prioritize multiple tasks, attention to detail, excellent communication skills, and works well both independently and in collaborative team environment. Always strives to meet and exceed client expectations with a company/employee focus.

PROFESSIONAL EXPERIENCE

Accountant

Crumbl Cookie/Late Night Cookie

2022-2024

Prepare asset, liability, and capital account entries by compiling and analyzing account information

Enter detailed cash disbursement/expense transactions after gathering vendor invoices from vendors

Enter detailed cash receipts/sales transactions using bank records and remittance details from DoorDash, GrubHub, Uber Eats and Crumbl Franchising

Analyze and reconcile general ledger and bank accounts and document transactions

Prepare and analyze financial statements (balance sheet, profit and loss)

Investigate discrepancies by collecting and analyzing information (such as Cash Deposits per the bank as compared to the POS)

Coordinate new vendor and utilities accounts, business licenses and registrations as new locations are added

Maintain financial security and confidentiality by following internal controls

Search for and suggested improvements to processes and internal controls

Assist with coordination of corporate income tax returns

Gather data for tax compliance (sales tax) and prepare returns (property tax)

Credit Representative

Mingledorff’s, Inc

2020-2022

Engage and work directly to improve the activities of the credit department for the organization. Operating and enforcing within the guidelines and requirements of company credit policy.

Work closely with the Territory Managers to ensure issues on accounts are resolved in a timely manner.

Engaged in collecting delinquent accounts and communicate all credit related issues to senior management.

Analyze delinquent accounts and prepare reports on highest risk accounts including recommendations for resolution.

Assist in managing the customer A/R Aging; making recommendations to the Credit Manager which warrants immediate attention, as opposed to those that can be handled at another time.

Reconciled customer accounts and generated customer statements to increase collections

Follow up with customers to ensure timely payments are made on the account

Accurately submit and process lien waivers

Accounting Coordinator

Pond and Company

2017-2020

Processes approved subconsultant pay applications utilizing Vision (Deltek)

Process approved vendor/material and indirect cost invoices

Provides electronic document management, including invoices, pay applications, insurance certificates, and lien waivers.

Reviews/processes independent contractor invoices

Invoice dashboard management (workflow)

Assists with bi-weekly pay schedule

Responds to vendor payment inquiries

Prepares weekly cash requirements report

Manage high volume Accounts Payable email account

Create approved projects in Vision

Provide assistance with payroll when needed; 500+ employees, multiple states

Office Administrator

Travis Pruitt and Associates

2014-2017

HR/Payroll utilizing Ajera (Deltek)software

Cash Management

Supplier payments and vendor management

Adding land parcels, addresses and contract amounts to projects using Final Plats

Project Management

Corporate Communications

HR Onboarding/Interviewing

Manage/Update Company’s Client Contacts

Proficient with InDesign Software

Personal Assistant to Owner

Media Specialist Assistant / Office Assistant (2011 – 2014)

Dickerson Middle School

2011 - 2014

Direct and facilitate student and media center volunteer programs

Administer technical information and guidance to students and associates while maintaining the maintenance of computers and equipment throughout the school

Provide departmental support and assist with daily administrative duties

Nominated for “Classified Employee of the Year” by peers

Teacher / Paraprofessional / Tutor (2008 - 2011)

Addison Elementary School/Mountain View Elementary School

2008 - 2011

Office Assistant (2005 - 2006)

Busbee Surveying Company

2005 - 2006

Managed daily office operations

Provided excellent working relations with vendors, ensuring reliable, on-time service

Administrative Assistant (2003 - 2004)

Peachtree Ridge High School

2003 - 2004

Assisted teachers with diversified clerical support in areas of document proofreading, duplication, collating and distribution, classroom management, and student monitoring.

EDUCATION

Kennesaw State University, Bachelor of Science – Early Childhood Education

Georgia Perimeter College, Associate Degree – Early Education

TECHNICAL SKILLS

Proficient with Microsoft Office Products, Deltek Vision/Ajera. ADP Payroll Platform, Kofax, MARS, Quickbooks

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