Executive Assistant Project Management
Resume:
Kasie Ralls
McHenry, IL ****1
*********@***.***
Summary:
Project Management professional with 10+ years of experience working in IT, Insurance, Post-Secondary Education, Manufacturing and Pharmaceutical regulated industries
PMO Liaison to Human Resources, FP&A, IT, SOX Teams, and Senior Leadership
Highly proficient with MS Excel, MS Projects, Azure DevOps, Power BI, Gantt Charts, Access, Outlook, PowerPoint, Visio, SharePoint, Planview, Changepoint, and ServiceNow/ProjectNow
Partnered with Client Solutions Team and Project Managers in the implementation of key initiatives and coordinated project tasks with various internal stakeholders
Played a key role in the review and preparation of the monthly audits, reconciliations and financial statement preparation, invoicing clients, invoice reconciliations and project closure activities in Oracle
Experienced in tracking and analyzing financials for all phases of projects and creating persentations/reports in Excel – using VLOOKUPS, pivot tables and complex formulas
Excellent attention to detail, great collaboration skills and adept at learning new systems quickly
Highly skilled with exporting data into Excel and performing data analysis using pivot tables, charts, and graphs.
Supply Chain Logistics knowledge and analysis
Strong verbal and written communication skills; Excellent Customer Service skills
Proficient with Oracle ERP Modules (Finance, HR, Procurement and Project Management)
Knowledge of SAP, Ariba, PeopleSoft HRIS, CRM, Oracle, QuickBooks, Concur and Cognos
Proficient with statistical and computational data analysis and exceptional mathematical skills
Project Management Tools – Oracle ERP, Smartsheet, Click-Up, MS Project, Changepoint, Planview, ADO and Jira
SOX Compliance, Auditing and Reporting
Change Management Skills and Identification of Process Improvements and Standardization
Education:
Roosevelt University, Schaumburg, IL
Bachelor’s degree in business administration – Concentration in Finance/Accounting
Skills:
MS Excel – Pivots/VLOOKUP’s
Power BI Reporting
PowerPoint Presentations
PeopleSoft
MS Access
SharePoint
Planview Financial Reporting
Onboarding/Offboarding
Process Improvement
Administrative Support
Azur Dev Ops
SOW
Invoicing
Budgeting/Forecasting
Strategic Planning
Inventory Management
Accounting
ServiceNow/ProjectNow
Financial Analysis
Product Shipping/Logistics
Billing
MSP
Purchasing
Project Documentation
Spreadsheet Creation
Data Analysis and Tracking
Facilities Management
Professional Experience:
KraftHeinz, IL May 2024 to July 2024
Spend and Budgeting Project Analyst
Managed, tracked and analyzed the financial performance of ERP projects
Ensured accuracy and integrity of financial data within the company’s ERP systems
Development and implementation of financial tracking and reporting processes
Managed Projects efficiently and cost-effectively to maintain adherence to the ERP organization’s financial objectives
Defined and implemented value tracking to measure and compare the cost of ERP projects to the overall benefit after implementation
Analyzed current spend, forecasting and reported status of project financials
Created reports to Senior Leadership on Project Spend and Forecast, while maintaining Project budget and alignment
Utilized ServiceNow and ProjectNow for Project Management
QuidelOrtho, NJ (Remote/Contract - Eliminated due to Merger budget cuts) October 2023 to January 2024
Finance - PMO Project Coordinator
Responsible for financial forecasting and budget planning for projects
Assist the PMO with Month End processes and address any financial concerns.
Change Management – Standardization of Programs and Processes
Monitoring of all projects within QuidelOrtho’s Click-Up Domain
Generated QuidelOrtho standardized templates
Monitored Click-Up Access – Granting and removing access
generated purchase orders for contract extensions
Utilized Smartsheet for Project Management Analysis
Experience with Monday.com, Smartsheet and Click-Ups
HSB Insurance, CT (Remote- Contract Position - Resumed Hybrid Schedule) December 2022 to September 2023
Project Coordinator/Project Financial Analyst
Managed $10M ERP Integration Project through full project Lifecycle.
Agile methodology experience in running IT Projects
Monitor and manage the status of supplier agreements
Experienced at coordinating IT projects within the Insurance domain. Knowledge of Oracle ERP Modules (Finance, HR, Procurement and Project Management, SAP, PeopleSoft HRIS, CRM, Oracle, Concur and Cognos
Utilized Oracle ERP for Financial Management and Procurement
Reviewed Master Service Agreements (MSAs) against contracts, pricing, project reports, and trackers
Utilized statements of Work (SOWs) for accuracy, ensuring alignment with the project charter and financials
Experience working in a diverse, virtual environment including offshore teams and software vendor solutions
Planview Administrator Responsible for Data entry of Resources/Financials, Project Rates and Utilization
Executed Project Queries in ADO and prepared Reports for Integrations and Data Teams
Created pivot tables from data extracted from Planview and Azure DevOps Platforms
Tracking of Project Resources, Rates and Project Financials
Utilized Planview for financial forecasting and project budgeting
Maintained extensive Resource Models for Project Reporting and Analysis
Conducted extensive data analysis of project financials using SAP and created reports for stakeholders and management
Utilized Ariba to review and manage vendor invoices and created change orders and purchase orders (POs) in Coupa
SAA Management and Reporting
Onboarding/Offboarding of Vendor Resources to Project
SharePoint Administrator
Corning, Painted Post, NY (Remote/Contract) August 2021 to August 2022
Project Coordinator/Project Financial Analyst
Responsible for implementation of twelve internal Security projects and one large ERP project
Assisted Project Managers, including understanding project goals, deadlines, priorities, resource administration and financial management
Utilized Oracle SAP ERP Modules for Project Management, Procurement and Financial Management
Reviewed Project Risk and monitored RAID Logs for timing, accuracy, and completion
Reviewed supplier agreements.
Reviewed Master Service Agreements (MSAs) in relation to project requirements and project financial trackers
Utilized Planview and Excel to track project budgets and for forecasting project financials
Tracked and analyzed financials for all projects in Excel – using VLOOKUPS, pivot tables and complex formulas
Performed extensive financial forecasting in multiple systems from Excel, Changepoint, and Planview
Maintained Resource Allocations to ensure an accurate budget and forecast for the next month
Coordinated project plans across teams, monitoring, and reporting on cross project dependencies
Collaborated with Project Managers to develop Project Plans and Budgets
Statements of Work (SOWs) to ensure accurate representation of financial data aligning with correct data and pacing
Monitored SharePoint and BOX document repositories to keep key information up to date
Tracked to project Spend Plan and tracked to project Resource Plan
Set up Changepoint/Planview for resources and tasks per PM advisement
Data entry of all Resources, Rates and Allocations into Planview/Changepoint
Executed Weekly MSBI / Changepoint /Planview reports for financial tracking
Planned vs. Actual monthly tracking / reconciliation
Tracked Purchase Orders/Vendor Payments and Reconciliation in ARIBA
Provided Project Financial Administration Reports to support PM for capitalization discussions
Reviewed project timelines and costs to keep budget and timeline on track
Maintained Financial Trackers for Project/Responsible for month-end financial reporting
Onboarding/Offboarding of Vendor Resources to Project
Gap of employment due to COVID-19
IAT Insurance, Rolling Meadows, IL May 2019 – Mar 2020
Project Coordinator/PMO Analyst
PMO Liaison to Human Resources and IT Teams
Implementation and Coordination of a large, multi-phase ERP Migration to Duck Creek/Unity platform
Reviewed project timelines and costs to keep budget and timeline on track
Responsible for maintaining project financials and creating budget forecasting
Organized resources and staff -- onboarding/offboarding of new hires and employees leaving
Assigned and managed access for new resources in EPM Live
Entered rates and allocation percentages in EPM Live
Tracked and analyzed financials for all phases of each project in Excel – using VLOOKUPS, pivot tables and complex formulas.
Played a key role in the review and preparation of the monthly close, reconciliations and financial statement preparation.
Executed reports and analyzed data from Excel and EPM Live Database
Administrative duties – Scheduling meetings/reserving conference rooms, ordering lunches and making travel arrangements
Dimension Data, Schaumburg, IL Oct 2018 – Mar 2019
IT Project Coordinator
Implementation and coordination of all Shire Pharmaceuticals projects
Partnered with Client Solutions Team and Project Managers in the implementation of key initiatives
Coordinated project tasks with various internal stakeholders
Reviewed and verified project documentation and artifacts
Created and updated project deliverables in Oracle
Utilized Oracle ERP Modules for Financial Management, Procurement and Project Management
Tracked and expedited orders in Cisco’s partner site and internal order portal
Downloaded data and executed project status and expenditure reports in Oracle
Coordinated Meetings
Maintained project schedules, tracking and documentation within SharePoint site
Entered and tracked resource time and expenses and updated financial trackers
Provided monthly project status reports to management
Created presentations using pivot tables and V Lookups utilizing Microsoft Excel
Prepared purchase orders and change orders
Invoiced clients performed invoice reconciliations and project closure activities in Oracle
AbbVie, Mettawa, IL Jan 2018 – Aug 2018
Project Coordinator/Program Coordinator (Short-Term Contract)
With direction from Commercial Operations Manager, provided support for 1CONNECT and iRep CRM releases
Partnered with software development team to gather and define initiatives and estimates for new features for upcoming releases
Refined project scope based on budget and deadlines
Documented system defects, prioritizing requests for new enhancements/request on external SharePoint
Tracked and monitored defect resolutions and enhancement rollouts
Updated list as software enhancements deployed or changed
Managed external SharePoint site – providing access to internal Stakeholders and External Clients
Met with the IT team to review requirements and respond to inquiries regarding defects and/or enhancements
Participated in weekly status meetings to ensure scope and timelines were adhered to
Conducted weekly Operations meetings with Offshore team to discuss open Javelin JRM and JBRM issues
Participated in iterative design review sessions
Identity defects discovered and tracked status of defects in department SharePoint site
Participated in UAT sessions and provided weekly status reports
Collaborated with other Stakeholders to identify communication needs
Collaborated with Training Team to identify training needs
Responsible for monthly PROTool Reporting of Speaker Program
Partnered with internal BTS Team and Stakeholders to conduct quarterly re-alignments for budget allocations.
Provided Help Desk support for resolution of Field user Clarify Cases in Amdocs and HQ users in Service Now
Managed access for new users to Javelin modules and 1CONNECT Tool
Reconciled end user access quarterly, comparing Active Directory reports, to remove inactive users and updating access levels for current end users
Connection, Inc., Schaumburg, IL Nov 2016 – Aug 2017
IT Project Coordinator
Provided full lifecycle Project Management for a multitude of IT projects
oEnd-to-End Cyber Security Projects/Network Monitoring
oDesktop and PC Deployments
oERP System Migrations
oIT Asset Disposition Services
oTraining Contracts/Services
oWarrantee Services
oAudio Visual Installs
Supported Project Managers on larger, more complex, active projects in a variety of administrative and analytical tasks
Provided support for data collection, report generation, file maintenance and project status
Compiled weekly staff reports with status from information provided by Project Managers – high level snapshot of projects
Utilized MS Projects to track project financials, deadlines and create Gantt Charts to track deadlines
Created and maintained documentation in Project Team’s SharePoint folder by updating and posting content
Performed billing and time and expense tracking for larger projects
Motorola Solutions, Inc., Schaumburg, IL (1 year Contract) Nov 2015 – Nov 2016
Project Coordinator
Project Greenfield – Managing people, processes, and technology
Resource Management of over six hundred direct/indirect employees/partners
Aided with the coordination and implementation of the Migration to new ERP system, effectively communicating with all team members, stakeholders and end users for continuous improvement and program success
Managed activities relating to the on boarding of internal and external resources related to the program
Created and maintained RAID Log for all 12 Project Tracks
Partnered with Facilities Management for workspace management, layout, and design of office for individual Teams.
Coordinated with IT to procure equipment (laptops/monitors) for new project resources
Coordinated office and meeting room change/configurations as needed with Facilities Team
Supported Management and company protocol and effectively communicated processes and procedures
Managed and tracked all on-boarding communications as required in Resource Management folder
Managed project artifacts in Google Drive repository
Created daily pivot charts to document project statistics using MS Excel
Prepared, reconciled, and consolidated company financials across multiple entities
Effectively and accurately communicated relevant project information to the project team
Proficiency in Google programs (sheets/docs/slides/drive)
Zones, Inc. – Carol Stream, IL (Contract) Jul 2015 – Nov 2015
Project Coordinator
Large MillerCoors Desktop and PC Migration Project, consisting of 5,500 Machines over twenty sites
Aided with the coordination and implementation of the migration to the new machines, effectively communicating with all team members, stakeholders and end users for continuous improvement and program success
Partnered with MillerCoors to receive new orders for laptops and desktops, assigning Sales Order numbers to each order and entering order into Zones shared drive to initialize migration process
Utilized MillerCoors Lansweeper program, Master Software Applications lists, and VLOOKUPs to create application lists and profiles, for each user, per each site, for each order
Submitted all application lists, per each Sales Order to the Integration Lab/Team to complete loading each user’s new profile to build new machines
Collaborated with the Logistics team to ship orders out to each location, upon completion of imaging
Partnered with Nationwide Technologies to deploy technicians to each site to complete the physical migration of the new laptops/desktops
Monitored completed Deployment Checklists to ensure successful completion of migration was and end user satisfaction
Worked with ITAD (IT Asset Disposal) to ensure the return of obsolete machines to Zones and placed into 10-day quarantine hold, pending the completion of the 3-pass D.O.D (Department of Defense) hard drive wipe of information.
Coordinated with Logistics Team to return obsolete machines to Dell Financial Services and issue credit to MillerCoors.
Tracked all order aspects (i.e., logistics/deployment/ITAD/Return of product to DFS) in Zones Status Report Tracker, and in MillerCoors SharePoint
Consistently monitored MillerCoors mailbox, SharePoint, and tracking reports through VDI (Virtual Desktop Infrastructure) and VMWare Horizon Client to stay on-track with all project details
Emerson Instrument & Valve Services, Schaumburg, IL Jul 2012 – Jun 2015
Project Coordinator/Project Manager
Management of I&E Projects, Integration Projects, Direct Head and Mixed-Crew Projects, and PFN Projects
Effectively direct and manage project development from beginning to end of project, setting and continually managing project expectations with team members and stakeholders
Defined the project scope, goals and deliverables and supported business goals in collaboration with Senior Management to ensure contract compliance and customer satisfaction
Estimated the resources and participants required to achieve the project goals, negotiating when needed with other department managers for the acquisition of required personnel to meet project objectives
Calculation of labor hours and per diems required, along with any rental equipment or specialized equipment required.
Tracked project milestones and deliverables, updated project schedules and project status reporting
Maintained Gantt Charts for project timelines
Utilized Oracle ERP Modules for Financial Management, Procurement and Project Management
Reviewed contracts and estimates to ensure Emerson’s profit margins were in adhered to
Assisted Sales and Business Development Managers with quote preparation and proposals
Generated technician work orders and obtaining purchase orders
Established professional relationships and communicated with field support staff and customers, consistently aligning to maintain accurate status reports and project reviews
Generated invoicing summaries to customers and obtaining authorization to proceed with invoicing
Exhibited excellent communication and leadership skills to establish a collective understanding of project timelines, risk, project scope, milestones and delivery expectations to the terms and conditions of the contracts
Consistently adapted to changing priorities with the flexibility to coordinate tasks across multiple projects simultaneously
Streamlined Project Information Flow by creating a SharePoint database/repository for all Project Management files and overseeing site content and maintenance
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