Data Entry Accounting Manager
Resume:
Stephanie Toles
Account Executive/Payroll Manager
Hercules, CA 94547
*******@*****.***
I am seeking a challenging position in a growth-oriented organization that welcomes my accounting and payroll background, fosters growth, creativity, and flexibility, and offers diverse job responsibilities.
WORK EXPERIENCE
Payroll Specialist/Accounting Manager/Recruiter
Wesley Medical Staffing, Inc. - Sausalito, CA March 2021 to Present
Payroll
Check timesheets for accuracy and process weekly Nurses payroll through ADP-Workforce
Approve and reconcile payroll to be processed.
Post payroll journal entries into QuickBooks from ADP
Onboard - new hire nurses into the staffing platform and ADP -Workforce
Handle direct deposit requests and data.
Adjust pay rate for raises, bonuses, and weekly per diem.
Submit and pay staff reimbursements.
1099
W2
Accounts Receivable
Upload and process invoices from weekly payroll hours into QuickBooks.
Collections inquiries and review the open invoice and past due.
Apply invoice ACH remits payments into QuickBooks
Create and process Invoices into QuickBooks
Accounts Payable
Enter and upload bills into QuickBooks.
Pay Bills
Reconcile Bank Statement
Apply Bank Deposits
Create J/E in QuickBooks
Recruiter
Post New Nursing Positions using: Indeed, Social Medial, Zip Recruiters and others
Follow up with new healthcare staff prospects
Maintain relationships with current nursing staff candidates
Responsible for meeting personal deadlines
Review Healthcare Job boards for new candidates
Upload new candidates into a database (StafferLink/Bullhorn)
Track candidates in Bullhorn
Staff meeting about reaching goals and team building
Marketing
Verify Credentials of new nurses
Cold call/ contact past candidates
Full Charge Bookkeeper
Rex Cabinets - Oakland, CA April 2016 to Present
Process staff Payroll in QuickBooks
Submit and pay weekly payroll taxes - EFTP and EDD
Reconcile 2 bank accounts.
Review financial reports.
Process client invoices.
Create and process client quotes.
Create bank deposits.
Process Customer Invoices in QuickBooks
File state BOE – sales tax (monthly and quarterly)
Accounts Payable
Update company website with newly completed projects
Accounting Manager
Piedmont Piano Company - Oakland, CA October 2019 to March 2020
Process Bills into QuickBooks
Post Piano Monthly rent payments.
Collection for past due piano rental payments
Pay and file Board of Equalization - business monthly sales tax.
Pay company bills.
Process staff payroll.
Process and pay bi-weekly payroll taxes.
Review company financials with the owner.
Reconcile business multiple bank accounts.
Managed A/R & A/P
Create Deposits
Process and pay building mortgages.
Accounting Manager
Baylor Builders - Emeryville, CA November 2018 to December 2019
Financial Operations: Perform all financial operations - A/P, A/R, + Payroll + Taxes.
Prepare a full range of Financial Statements including job cost reports, WIP, and budgets.
Bank account maintenance + reconciliation - 10 revolving separate business accounts
Paid Subcontractors.
Processed payroll Through Paychex
Paid Staff Reimbursement
Manage employee benefits + insurance & support of hiring, onboarding, and off-boarding processes.
Created Invoices and Work Orders
Processed and Pay Corporate taxes.
Processed loan paperwork for potential new properties
Full Charge Bookkeeper
Mira Law Firm - Oakland, CA August 2017 to April 2019
Set Up QuickBooks online.
Create Client invoices.
Apply Invoice payments
Create financial reports for partners' review.
Balance accounts
Bank Reconcile -multiple business accounts and business loan accounts
Process bi-weekly payroll using ADP
Post payroll bi-weekly journal entries
Onboard new attorneys
Collections
Monthly budgeting
Processed reimbursement request
Education
Bachelor’s in accounting
Hayward State - Hayward, CA September 2001 to June 2005
Skills
I have a bachelor’s degree in accounting and am proficient in QuickBooks programs. I am also well-versed in Windows, Microsoft Word, Excel, Outlook, Ten Key, and healthcare platforms. I can work effectively in high-pressure team environments and can adapt to different management styles, business models, and information systems. As a competent team player, I am skilled at prioritizing tasks and can deliver quality results efficiently. I am an energetic self-starter with high self-esteem and a strong desire to learn. I am highly motivated and hold myself to a high ethical standard. I am committed to professional growth and take a customer-focused approach to my work. With 10 years of experience in general accounting, I have a strong knowledge base and can provide excellent customer service.
• Payroll Processing -Paychex, ADP Workforce Now
• Account Reconciliation
• Recruiting
• Accounts Receivable/Accounts Payable
• Bank Reconciliation
• Journal Entries
• Office Management
• Auditing
• Financial Report Writing
• Microsoft Excel
Contact this candidate