Executive Assistant Administrative

Gina D’Alonzo

Philadelphia, PA 215-***-**** ********@*****.***

Summary

Executive Assistant with over 30 years of various levels of experience within a professional office setting for legal, financial and now international produce import and distribution industries; Confident in my work product as well as the positive impact I bring to the office environment; Dedicated to maintaining open lines of communication with both professional staff and support staff alike; Enjoy strategic planning, operations and administrative support.

Experience

Tastyfrutti International LLC – Direct Support for Operations Manager 2022 - present

Support Operation Manager in all required aspects to transition product to and from multiple locations (internationally and nationally)

Assist sales department with their needs (transportation and logistics)

Verify and enter orders to ensure timely deliveries

Monitor inventory for various cold storage facilities

Stage requests for quality control and inspections through QIMA, USDA, etc.; Also work with brokerage companies, US Customs and local ports

Prepare paperwork to be certain that all compliance standards are met

Active on several customer based and owned software platforms

Responsible for CHEP pallet inventory and office supplies/orders

Act as a bridge between front and back offices to maintain smooth transitional workflow

Accounts Payable duties include, invoicing, posting and cash receipts journal

Reconciles firm credit card monthly

Christie & Young PC – Executive Assistant to the Chief Operating Officer 2003 - 2019

Support for Chief Operation Officer and Accounting Manager with daily

operational functions

Maintained company confidence and protected business operations by

keeping sensitive information confidential

Analyzed departmental documents for appropriate distribution and filing

Maintained proper procedure for opening all new clients/matters

Researched and updated all required materials needed for firm, employees and

partners

Responsible for office services including firm appearance and improvements

Organized all firm functions (meetings, parties, retreats, etc.)

Scheduled and arranged travel and hotel reservations for various events

Managed firm’s off-site storage facilities in Philadelphia and Boston

Christie, Pabarue, Mortensen and Young, PC – Administrative Assistant to Human 1999 – 2002

Resource Manager and Administrator

Maintained office personnel files

Composed clean and professional business correspondence

Assisted with creation of firm marketing materials including letterhead, business cards, events and publications

Processed subscriptions, license renewals, continuing education requirements and membership renewals

Monitored office equipment and scheduled repairs

Liaison for vendors and other business professionals related to firm

Coordinated all office moves and relocations

Involved in leasing agreements with additional branch offices

Christie, Pabarue, Mortensen and Young, PC – Administrative Assistant to 1997 - 1999

Paralegal Director

Responsible for maintenance of CLE events and other certification requirements for paralegals

Reviewed paralegal resumes and selected candidates for interviews

Managed Director’s calendar and responded effectively to inquiries and complaints

Tracked and submitted employee timesheets

Maintained accurate department records

Familiarity with medical terminology due to nature of business

Performed as relief receptionist as needed

McKissock & Hoffman, PC – Receptionist/Administrative Assistant 1992 - 1997

•Initially hired as a receptionist while responsible for input of timesheets

•Pleasantly welcomed visitors, answered phone calls and maintained front desk

•Supervised set up of conference rooms for corporate meetings and other events

•Quickly promoted to Accounts Receivable Department where I was responsible for processing client billing and reports with an exceptional degree of accuracy

Education

Philadelphia High School for Girls/Academic Diploma

Skills

Self-motivated, organized and detail oriented

Solution driven problem solver with excellent written and communication skills

Ability to multi-task

Efficient and timely completion of tasks with high degree of accuracy

Embrace advancements in technology and office modernization

Level-headed under pressure

Professional, respectful and courteous demeanor

Data Management

Catering coordination

Bookkeeping and basic accounting

Proficient in Microsoft Office; iManage; Concordance; LexisNexis; Juris; Produce Pro; AS400 and Social Media applications

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