Accounts Payable Customer Service

Maricela Ruiz

323-***-**** ***********@*****.*** South Gate, CA

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Summary

Energetic and self-motivated administrative analyst with over 10 years of experience working in accounts payable. 10+ years of customer service experience. 10+ years of experience with invoice coding, report tracking, and vendor coordination. Experience

OSI Systems Inc. 2019- Present

Accounts Receivable Specialist / Accounts Payable

• Printing customer invoices and statements as requested

• Calculate and post receipts to appropriate general ledger accounts and verify details of transactions, such as funds received and total account balances

• Prepare monthly receivable statements

• Make copies of all checks, complete deposit slips

• Cash application: Received bank deposit information, post and apply payments

• Work with customers and verified status of delinquent accounts and solicited payments on overdue accounts

• Provide backup support to other groups in the accounting department and performed other general administrative duties Rely on instructions and pre-established guidelines to perform other general administrative duties

• Responded timely to customer inquiries / requests via phone, email as well as proactively contacted customers with past due accounts

• Processed and reviewed customers payments on a daily basis

• Resolved billing/credit issues with various departments as needed

• Uphold the company core values of integrity, innovation, accountability, and teamwork

• Review AR tracker on a daily basis

• Accounts Payable 3-way matching, GL coding, resolve discrepancies, and assist with the weekly check run Precision Forging Dies Company 2015- 2019

Accounts Payable and Accounts Receivable Clerk

• Full cycle Accounts Payable – 3-way matching

• Resolve price and quantity discrepancies

• Weekly check run

• Print AR aged receivable balance report once a week

• Emailed invoices and statements to customers per request

• Tracked and managed all live checks, and completed bank deposit slips

• Cash application: Received bank deposit information, posted and applied payment in the system on a daily basis

• Analyzed accounts to discover discrepancies and resolved all variances.

• Total past due invoices weekly and reported to supervisor

• Contact customers on a daily basis regarding past due invoices, and for payment reminder

• Reconciled customers invoice statements

Shultz Steel Company 2007- 2015

Accounts Payable Clerk

• Handling a high call volume of customer service calls

• Served as the liaison between vendors and Purchasing team

• Process invoices (inventory and non- inventory), match, voucher, verify coding and acquire proper authorization for payments, all with accuracy and efficiency, including government vendors

• Reviewed expense reports, credit card statements, and mileage reimbursements

• Track receivers for invoices, run cash requirements, and submit invoices for approval

• Resolve price and quantity discrepancies with Buyer and/or Shipping Issue Debit memo

• Work closely with accounting manager to analyze open purchase order report, monthly accruals, and updated on issues

• Assist in month end closing including accounts payable aging and reconciliation

• Coordinate and oversee the issuance of 1099’s on a timely basis and ensuring accurate database maintenance of data Maricela Ruiz

323-***-**** ***********@*****.*** South Gate, CA

.

• Assist Manager and CFO in other accounting projects.

• Run weekly checks, general filing and moving accounting records to and from storage Votaw Precision Tech. 2004- 2007

Accounts Payable Clerk

• Process invoices (inventory and non-inventory) match, voucher verify coding and acquire proper authorization for payments with accuracy and efficiency

• Assisted Inventory Control to expedite and process raw material invoices for government accounts

• Resolve price and quantity discrepancies with the Purchasing and Shipping Department

• Analyzed invoices for proper tax applications, fixed assets, and special expenses

• Run weekly and bi-monthly check runs. Worked directly with CFO to determine mail date

• Assist CFO, Accounting Manager and Purchasing Department on special projects Education

Bell High School 1994- 1997

Skills

• MS Word, Excel, and Outlook

• Ability to multi-task and adapt in a faced paced environment

• Able to research and produce documents/reports with a quick turnaround

• Detailed oriented with Strong Analytical and Investigative skills

• Familiar with HIPAA standards and regulations

• Committed to the advancement of the department and the Company as a whole

Contact this candidate