Executive Assistant Human Resources

SYLVIA TREVINO

https://www.linkedin.com/in/sylvia-t-79ba377b/

Katy, Tx. 832-***-**** *******@*****.***

SR. EXECUTIVE ASSISTANT

Executive Assistant with years of expertise in supporting upper level “C” suite executives. Demonstrated success communicating and liaising across all department levels, discreetly handling confidential information, exceptionally good judgment and efficiently managing multiple priorities. Strong organizational and planning skills, utilizing Microsoft Office 365 tools, quick study of new software and applications. The ability to build relationships throughout the organization crucial to the success of the business.

• Calendar Management

• Business Correspondence / Document Creation

• Project Coordination / File Management

• Expense Reporting & Reconciliation

• Process Visas & Travel Planning

• Meeting and Event Management

PROFESSIONAL EXPERIENCE

CHRISTUS HEALTH NOV 2021 – Present

Executive Assistant to System Director, TLRA Revenue Cycle

Hybrid work setting, effectively accomplishing assignments and problem-solving alternatives for a positive outcome.

Excellent written and verbal communication skills, ability to work in a fast-paced environment.

Create innovative ideas to improve and develop new methods of business practices.

Create PowerPoint presentations, Excel spreadsheets, organizational charts, and business correspondence.

Manage expense reports, travel logistics for staff as required; prioritize monthly reports deadlines.

Manage scheduling of Director’s recurring direct report 1:1 meeting, leadership meetings, 6-mo. performance reviews, and handling of multiple company events.

Monthly data collection in preparing PowerPoint presentations, and meeting agendas.

Order essential office supplies for the Houston, Lake Charles, and Tyler offices.

Oversee onboarding of new hires/contract associates, includes floor seating, update company roster and distribution lists. BP AMERICA, EXPLORATION & PRODUCTION, LLC Feb 2020 – April 2020 Personal Assistant to Global Wells Services Director / PSCM Team Assistant (Contract to Hire) FUNCTIONS / RESPONSIBILITIES JOB ENDED DUE TO COVID-19

Required high level support to Director, Leadership Team and PSCM (Procurement Supply Chain Mgmt. Team)

Monthly compilation of CGB (corp. governance board) documents with agenda, table of contents in presentation form.

Heavy calendar management, scheduling leadership team meetings, town halls, and off-site events.

Handled travel arrangements, and expense reporting processes.

Business correspondence, Excel spreadsheets, PowerPoint presentations and maintained organizational charts. SABIC SOLVENT & CHEMICAL CO. Jan 2019 – Dec 2019

Executive Assistant to Director & Information Management Administrator (Contract) Functions / Responsibilities

Right-hand to the Americas Shared Services Regional Director and assist direct-report managers, as well as the business unit. Handled special projects and company events as required. Worked closely with Human Resources.

Managed Director’s calendar, schedule and coordinate staff meetings, town halls, workshops. Prepare business correspondence, track and update various staff reporting timelines, create meeting agendas and PowerPoint presentations. Attending meetings to record minutes, capture action items and ensure that they are completed.

Handled travel arrangements through Concur, SAP purchasing/payments, and expense reporting processes.

Created and maintained organizational charts. Produced the monthly Global Newsletter and Highlights.

Filed management administrator for their in-house (ECM), Enterprise Content Manager database.

Interfaced with external consultants, third party vendors, internal suppliers and SABIC corporate leadership. Sylvia Trevino

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BP AMERICA, EXPLORATION & PRODUCTION, LLC

Sr. Administrative Assistant to Global Wells Division/Gulf of Mexico May 2011 – Oct 2018 Discipline Capability and Completions Engineering

Professional Profile

Highly organized and versatile administrative professional with 7 years’ experience at BP.

Proficient in Microsoft suite and Microsoft Teams.

Excellent written and oral communications skills with strong organization and prioritization skills.

Self-motivated, outgoing personality capable of working alone or in a team environment, and natural ability to communicate with diverse personalities.

Professional, dependable, and discreet. Handled confidential information in an appropriate manner.

Full understanding of core values, policies, and employee expectations. BP Administration & Organization Experience

Gatekeeper of leaderships’ time, answering time sensitive emails confidentially and discreetly. Heavy calendar management of conflicting meetings, scheduling of recurring internal check-ins with staff and the leadership team.

Attended board meetings, leadership meetings, Human Resources staff meetings and distributed minutes accordingly. In addition, prepared timely dissemination of presentations, organizational charts, and agendas as required.

Prepared global communications of corporate staff announcements.

Served as liaison with other departments and maintained open lines of communication among management, partners, and personnel in the resolution of day-to-day administrative and operational challenges. Worked closely with HR.

Key lead for the arrival of new employees or contractors. Managed new employee and contractor initiation, NTIDS, laptop and software procurement, ergonomics, phone setup, business cards and cubicle design.

Coordinated conference calls, managed internal meetings with staff and the leadership team.

Handled logistics for special projects, off-site meetings and company-wide holiday events.

Designated contact for all business travel with CWT, visas and pertinent logistical HSSE training requirements for management and staff.

Processed monthly expense reports reflecting supporting documents and budget codes.

Networked and built relationships with other administrative assistants. Assisted to ensure adequate coverage for illness, holidays or vacation.

Proven adaptability to learn and implement new processes.

Certified floor warden and key leader in monthly team safety meetings.

Proactive in self-development and participated in BP administrative programs and training. BAKER HUGHES, INC. 2007 TO 2011

LEGAL EXECUTIVE ASSISTANT TO VICE PRESIDENT, WESTERN HEMISPHERE AND RISK MANAGEMENT Provided administrative support to direct reports, paralegals, legal and the Corporate Executive staff.

Composed routine correspondence, coordinated staff meetings, client meetings, conference calls, conference rooms, video conferencing, webinars and video equipment.

Developed file management system and organized materials to create and maintain project files.

Scanned and uploaded confidential Merger and Acquisition documents on database.

Handled domestic and international travel, and visas.

Processed monthly expense reports and departmental internal website and handled special projects.

Processed SAP invoices and created monthly reports via Excel showing variances of allocated costs per project.

Handled confidential data for employees in PeopleSoft internal portal as directed. Entered timesheets, processed expense reports, maintained staff’s vacation and sick leave log, and ordered office/printer departmental supplies. TECHNICAL SKILLS

Microsoft 365 (Word, Excel, PowerPoint, SharePoint, Teams) Adobe Acrobat Concur SAP Zoom, Skype, Video Conference, Tele-conference. EDUCATION

Del Mar College - Corpus Christi, Texas

*References available

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