Data Entry Administrative Assistant

CAROL MONTEMAYOR

********@*******.*** 281-***-**** Houston, TX 77082

EXPERIENCE

HARRIS COUNTY COMMUNITY SERVICES DEPARTMENT March 2023 - Present Compliance Coordinator / Project Monitor - Houston, TX Contract

*Prepared over 400 compliance letters

*Support preparing, maintaining, tracking and updating status of participants in funding programs

*Accurately enter sensitive and confidential participants information into database

*Performed data entry and typing monthly compliance letters

*Extract and review documents from filing system (promissory notes, contracts, taxes)

*Follow up with program participants: (via telephone and/or email)

*Assist with Spanish speaking clients intrepretor/translator as needed

*Work closely with manager, team members and worked independently

*Ensure all requirments are met accurately to close files

*Performed other administrative duties_scanning, filing, incoming, outgoing mail etc. Williams Oil and Gas Company September 2022 -October 2022 Administrative Assistant Houston, Tx Temporary Assignment

*Assist with expense reports, review and process in Oracle

*Code invoices for department approval

*Assist with the upcoming Christmas event

*Other duties assigned

UniversalPegasus International April 2022 – August 2022 Human Resources Assistant - Houston, TX Contract

* Set up new hire profiles

* Work with confidential files

*Ensure required documents are collected and maintained in employee files

* Track new hires, terminations and changes in Excel spreadsheet

* Respond to daily emails and help resolve issues in a timely matter

* Maintain current HR files and database

*Assist in data entry and record-keeping

*Collect required documentation for employment

Hudson Energy - Just Energy January 2022 - March 2022 Project Administrator - Houston, TX Contract

*Review property electric id numbers to identify and match wih database

*Contact business owners with discrepancies to tax forms

*Ensure clients comply with current tax exemptions, controller letters, Federal Employer ID's

*Record and track progress on spreadsheet

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BakerRipley December 2021

Intake Specialist Temporary Assignment

*Greet clients and create an open friendly and safe tax center

*Organize and stock tax materials

*Assist with questions and tax questionnaire form

*Help assist Spanish speaking clients

*Maintain space areas with cleanliness and santizing

*Review tax credentials

*Collect completed paperwork

*Notify tax preparers when clients are checked in and ready for service UniversalPegasus International February 2016 - July 2021 Administrative Assistant Houston, TX

* Accurately maintain expense reports for managers and field employees

*Attend weekly/monthly meetings

*Process and manage paperwork such as receipts, invoices etc.

*Code invoices

*Assist manager with administrative and clerical activities

*Review personnel timesheets

*Prepare new hire packets for field personnel

*Assist recruiters with new hires

Project Administrator - Houston, TX May 2011 – January 2016

*Create new project customer accounts

*Maintain and update project changes

* Verify PO’s, contracts, and rates

* Efficiently assisted field staff with timesheets, expense reports and travel

* Handled 25+ 1099 contractors – reviewed contractor invoices for rates, project hours

*Assist field personnel with location of job sites, paperwork, drug testing

* Communicate in a timely manner with emails, phone calls or in person

* Managed tool inventory and calibrations

* Maintained Excel report of active/terminating personnel

* Assist preparing materials for project presentation Accounts Receivable March 2009 - April 2011

SKILLS

Microsoft Office, Word, Excel, Outlook, Access

JD Edwards, Concur, Teams Sharepoint

Bilingual ( Spanish)

Interpersonal Skills

Data Entry

EDUCATION

Rice High School – Altair, TX – Graduate

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