Executive Assistant Office Manager

Mereille Hourani

P: 650-***-**** E: ***************@***.***

Professional Summary:

Highly skilled Administrative Professional with over a decade of experience providing seamless support to top-level executives and teams in the Life Sciences, Biotechnology, and Medical Devices industries.

Adept at managing complex schedules, coordinating high-priority meetings, and handling sensitive, confidential information with the utmost discretion.

Proficient in leveraging advanced technical tools, including Google Suite, to ensure efficient office operations.

Known for exceptional problem-solving abilities, proactive approach to anticipating needs, and a strong commitment to maximizing business partner effectiveness.

Thrives in fast-paced environments, managing multiple projects simultaneously while maintaining accuracy and attention to detail.

Education:

Master of Science, Human Resource Management, Golden Gate University – San Francisco

Bachelor of Arts, Speech Communication, San Francisco State University

Technical Skills:

Operating Systems: Mac & PC

Software/Applications: Google Suite, Microsoft Office Suite, Asana, Concur, Expensify, HRHQ PlanSource, and Zenefits.

Professional Experience:

SR One Capital Management 01/2023 - 04/2024

Executive Assistant & Operations

Responsible for providing executive administrative support to the investing team executives and other team members.

Managed complex and rapidly changing calendars for multiple executives globally.

Planned meetings/events, including Board, All-Hands meetings, company events, and conferences, such as JPM, and handled master conference scheduling.

Coordinated extensive travel arrangements (both domestic and international), processed intricate expense reports, visas, and passports, and provided detailed travel itineraries.

Handled HR-related duties (new hire onboarding/offboarding, coordination and scheduling of candidate interviews, assisted in implementing a new hire book, and processed PTOs).

Managed office responsibilities, including ordering office and kitchen supplies and maintaining vendor relation

Genascence Corporation, Palo Alto, CA 07/2022 - 11/2022

Executive Assistant to CEO, CMO & Office Manager

Responsible for providing executive administrative support to the CEO, CMO, and other executives.

Managed complex and rapidly changing calendars for multiple executives.

Planned meetings/events, including Board, All-Hands, and other company meetings.

Assisted in board meeting logistics and board book production.

Coordinated extensive travel arrangements (both domestic and international), processed intricate expense reports, visas, and passports, and provided detailed travel itineraries.

Performed HR-related duties (new hire onboarding/offboarding, coordination and scheduling of candidate interviews, assisted in implementing a new hire book, and processed PTOs).

Handled facilities-related responsibilities, including managing and ordering office and kitchen supplies and maintaining vendor relations.

Acted as the “go-to person” for all IT-related issues.

Terns Pharmaceutical, Foster City (Contract) 01/2022 - 6/2022

Executive Assistant

Provided administrative and clerical support to the CEO, CFO, COO, Executive Director of Project Management, and Office Manager.

Assisted with candidate scheduling and managed extensive calendars.

Submitted and reconciled expense reports.

Provided administrative and clerical support to other departments as needed.

Assisted in creating processes and structured documentation to support information.

Offered logistical and meeting support for the Board of Directors quarterly meeting.

Developed and implemented onboarding documents/checklists for new hires, on-boarding/off-boarding requests, and candidate screening/scheduling.

Gilead, Foster City (Contract) 02/2020 - 01/2022

Administrative Coordinator

Provided administrative and clerical support to an individual manager, department, or group of managers.

Managed extensive calendars and submitted/reconciled expense reports.

Coordinated administrative activities that supported clinical trials, medical information, sales, etc.

Provided administrative and clerical support to the department.

Ensured computer equipment and all new hire materials were arranged for the person's first day at Gilead.

Created and assisted in developing presentation materials and drafted technical documents as needed.

Prior Employment History:

Sr. Administrative Support, Annexon Bio, South San Francisco (Contract) 06/2019 - 07/2019

Family Leave 06/2018 - 01/2019

Office Manager & Executive Assistant, CareLinx, Inc., San Bruno 10/2017 - 05/2018

Executive Assistant to CEO, CFO, CBO & Office Manager, Bioverativ, South San Francisco (Formerly TrueNorth) (Contract) 04/2017 - 09/2017

Executive Assistant to CEO & Office Manager, nVision Medical., San Bruno, CA (Contract) 08/2016 - 09/2016

Executive Assistant to CFO & Office Manager, Progyny Inc., Menlo Park, CA (Formerly Auxogyn, Inc.) 11/2012 - 02/2016

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