Accounts Payable Administrative Assistant

Objective: Seeking a challenging and rewarding accounting position. Ideally the preferred position should provide continued professional growth and advancements, in management or administrative field.

Computers: Software and Hardware: Compaq, IBM, MAC and compatible PC’s, PC Compliance, Alchemy Build, Cloud Network, Benson, Unisys, NTT, Microsoft Word, Excel, Project, PowerPoint, Access, Lotus 1, 2, 3, WordPerfect 5.0, 6.0, Windows 95, 98 and 3.0, Millennium, Netscape, SAP, CAP III, Mighty Matt, GERS, Lanbada, AS 400, Sage Intacct, Expedia, Oracle, Intuit Master Builder, Great Plains, QuickBooks + Non-Profit edition, JD Edwards, Lawson, Ceridian, Account Edge, File Maker, Bar Codes, Numbers, Pages, RTMS, MC40 and Documentum, PIMSY, Cloud Database, Workday, SharePoint, Neon CRM, Google Calendar, Office 365, SharePoint, Teams, IFax, Constant Contact, Therapy Notes, Acceptiva, Givesmart, Neon CRM, Headway, Bill.com, Canva, Therapy Appointment, Welnity, All Insurance Portals, including Medicare.

Professional Profile:

Service-focused, technically skilled and a very hardworking office support professional with over fifteen years of experience as an administrative assistant, accounts payable and payroll specialist.

Expert interpersonal and communication skills—known for tactful handling of sensitive, confidential issues with the ability to resolve the most difficult and/or irate customer concern or complaint with grace and pose.

Timely completion of polished executive level reports and presentations, skilled at organizing complex projects, defining project priorities, and delegating tasks with the ability to meet and exceed all deadlines.

Work well in fast paced and high-pressure environments, detail-minded with excellent written and communications skills also a team player with a positive attitude that is highly organized and committed to quality and excellence. Very adaptable, fast learner that goes beyond the call of duty.

Professional Experience:

01/24 – Present The Adecco Group, Houston, TX (Remote-Contracted at Texas Pride Disposal Solutions)

Accounts Payable Specialist

Processed all electronic invoices, matching them against the Purchase order or the persons expense report.

Assure all documents are approved through the PO Log or by emailing the appropriate manager for approval.

Review, discuss and approve payables to have checks cut, vendor portal payments, and ACH payments with the CEO.

Reconcile and write off all old invoices that happened before the company acquisition.

Contact all vendors for a statement to assure all bills were paid.

Helped with the implementation of the Accounts Payable policy and procedure.

01/23 – 12/23 Stonecreek Psychotherapy and Wellness Center, Katy, TX (Hybrid 3H/2O)

Office Manager/Notary Public

Processed all invoices, matching them against the Purchase order or the persons expense report. Assure all documents were signed when approvals were needed.

Managed and oversee the operations of all support services for the behavior/mental health clinical programs, including all collections, due from clients from 2021 to 2023.

Negotiated and Resolved overdue client accounts, processing all non-resolved accounts over five hundred dollars to the third-party collection agency.

Management of information technology systems, introducing a better insurance billing system for behavioral health to help streamline the flow of work coming in.

Processed the onboarding and set up for over ten therapists maintaining both systems, transferring all acceptable clients into the new billing system.

Trained all onboarding staff members, the company’s operation, policies, and procedures.

Review and perform notarization services, when appropriate, for documents/affidavits requiring execution by a Notary Public on behalf of the company and public, when needed.

Assure all therapist needs were met for incoming clients and any needed office information.

04/18 – 01/23 Houston Galveston Institute dba HGI Counseling Center, Houston, TX. (Remote)

Finance Operations Director

Maintain up-to-date billing, collections and payment system, by generating and sending out invoices, processing invoices for payments, maintained vendors and customers files and records.

Established procedures for processing payments, receipts, credit cards, cash including credit card reconciliations and petty cash.

Review AR aging to ensure compliance, follow up on, collect and allocate payments by communicating with customers and some clients, via phone, email, or mail.

Ensure the financial operational activities are executed and delivered as per the standards set by the company.

Managed contracts and MOU’s, negotiate and set rates assuring that proper payment practices are being utilized. Maintained the cashflow worksheet, identifying and providing solutions for areas of high risk in the revenue cycle, documentation, or billing practices.

Direct, manage and lead the Human Resource, Accounting and Administrative support team, including hiring. scheduling, preparing performance evaluations and making salary recommendations to stay within budget.

Assist and provide guidance to the Executive Director, other subordinate, and managers on the proper accounting classifications of more complex transactions.

Provide the necessary training of the QuickBooks Premiere Nonprofit Edition 2021 system to the accounting staff and upper management.

Audit and review each payroll before processing.it through Intuit. Conduct financial and the annual audit periodically recommend improvements.

Develop company policy and procedures, clinical workflow, and insurance tutorials.

04/16 – 12/17 Daystar, Houston, TX.

Recruiting / Administrative Assistant/Accounts Payable

Processing all the accounts payable invoices and contact clients for nonpayment invoices.

Source, screen and schedule candidates using a variety of recruiting tools and techniques.

Maintain accurate and up to date candidate/client information in the database.

Coordinate, confirm and send confirmation details for client interviews.

Help with various administrative, accounting and marketing projects as needed.

09/11 - 04/16 BTI SERVICES (A Superior Energy Co.), Lafayette, La.

Executive Assistant/Accounts Payable Representative

Processed quotes, Workday invoices, packing slips, material requisitions, asset number requests, job equipment list, travel arrangement and monthly expense reports.

Provide financial, clerical, and administrative services to ensure efficient, timely and accurate payment of accounts, processing all invoices before the deadline.

Maintain up-to-date billing system, by generating and sending out invoices, maintain accounts receivable customer files and records, follow established procedures for processing receipts, credit cards, cash etc.

Review AR aging to ensure compliance, follow up on, collect and allocate payments by communicating with customers via phone, email, or mail.

Provided executive-level administrative support to the Manager, demonstrating the ability to manage all aspects of his jobs and projects.

Managed the capital purchases for all jobs and special projects also direct vendor relations, generate and maintained all equipment asset numbers, MTR, certifications, and recertification.

08/09 - 02/11 PRODUCTION & RIGGING RESOURCES, INC., Dallas, TX

Bookkeeper

Full Cycle A/P, A/R, Reconciliations (Bank & CC), Monthly Sales Tax Returns, Workman Compensation Audits, Cash Handling, Payroll, and any other General Office duties.

Accounts Payable Specialist, LHC Group (Contract) 01/09 – 07/09

Code, verify, processed, cut, and distribute all utility bills and requested quick check invoices for over 200 medical facilities.

Processed over 300 utility invoices for payment on a daily basis.

Processed the utility accrual and met all weekly and monthly deadlines.

02/07 - 07/09 North American Salt, A Compass Minerals Co, Lydia, LA.

Payroll Clerk/Administrative Assistant/Accounts Payable

Processed all accounts payables invoices daily, adjusting if needed due to net discount and assuring all deadlines are met.

Compile supervisor’s timesheets marking the timecards verifying the sheets against the employee clock in and out time for over 100 employees.

Handle all aspects of payroll, attendance, vacation, holidays, union dues, 401K, etc.

Distribute payroll checks, processing the payroll accrual report once completed.

Compile, tally and report the barge information to the appropriate individuals.

Education:

1988 - 1992 FRANKLIN SENIOR HIGH, Franklin, LA - Honor Graduate - 3.5 GPA

1994 - 1995 ATI, Dallas TX - Business and Accounting - 3.95 GPA

2006 - 2008 University of Phoenix Online, Phoenix, AZ - Business and Accounting - 3.5 GPA

Certification:

2023 - 2027 Certified Public Notary – Certificate No. 161****-*****-***/1000

REFERENCES AVAILABLE UPON REQUEST

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