Administrative Assistant Support

Marian (Priyani) Jayetileke

***S Oak Street Home Phone: 610-***-****

Freemansburg, PA 18017 Mobile No. 610-***-****

Email:*******@*****.***

Profile

A dependable and flexible Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising quality. Possess a dedicated home office that is free of distractions.

Education

Associates Degree –Business Administration – Holy Family School, Colombo, Sri Lanka

Certifications

How to Find a Work From Home Job-The Literacy Center, Allentown, PA

May 2020

Professional Skills

Office Skills: Office Management Spreadsheets/Reports Front-Desk Reception

Records Management Event Management Travel Arrangements

& Database Report Generation/Preparation Shorthand (70WPM)

Design flyers, newsletters Typing (70 WPM)

Created and maintained Filing system

Inventory Report Management

— Computer MS Word MS Outlook MS Publisher

Skills: MS Excel MS Access Adobe Contributor PowerPoint MS Project

Google suite

Experience

St. Petr’s Lutheran Church, PA

Part Time – Temporary Assignment, Administrative Assistant

June 29 – Present

-Compile, format, and edit weekly bulletins/newsletter for the worship services throughout

-the month.

-Compile, formatt, and send the mass emails 3 times a week using Constant Contact.

-Distribute/return phone messages and emails sent to the St. Peter’s campus to appropriate

staff members.

-Distributed mail to the St. Peter’s campus.

-Updated the Calendar

-Attend biweekly staff meetings

- Order Office Supplies/Flowers

-Follow up with members of Joint Council in obtaining reports prior to meeting

Lafayette College, Easton, PA

Part Time – Temporary Assignment, Housing

March 20,2021 – September 15, 2021

-Work remotely in contacting students by phone after receiving clearance from the Health Center who are COVID related

-Trace students who have been associated with the students who have contracted COVID and place them on quarantine

-Find suitable housing for isolation and quarantining

-Maintain a Contact Tracing Log to input student information

-Email staff

Lafayette College, Easton, PA

Part Time – Temporary Assignment, Financial Aid Office

November 9-December 5, 2020

-Maintained student data base

-Update information on website

-Screened Visitors

Lafayette College, Easton, PA – Bethlehem, PA

Part Time - Temporary Assignment, Foreign Languages and Literature Dept.

– August 16-September 19, 2019

Highlights:

●Attend to Work Orders

●Order Office Supplies

●Screened and directed phone calls to the appropriate correspondent

●Prepare letters, emails, correspondence, etc.

●Assist the Head of Department in the preparation of class schedules

●Order catering for events at short notice

●Assist the Interim Dean of Academic and Core-Curricular Dept. in registering students and

●voice recordings, etc.

●Proficient in using Google Suite as well as MS Suites for producing documents, spreadsheets, e-mail, and slides.

Lafayette College, Easton, Pa – Bethlehem, PA

Part Time Administrative Assistant,– Study Abroad Office – August 15, 2015 – August 8th, 2019

●Share responsibility for being first line of contact for students’ walk-ins and students and

● parents’ inquiries by phone or in person

●Assist with checking students for eligibility to study abroad (via Banner, Studio Abroad) and

●follow-up as needed

●Assist with going over application checklists on Studio Abroad and communicate with

●students about missing documents

●Managed schedules, meetings and appointments for staff

●Maintain Access database and run Discoverer reports as needed

●Receive deposit payments, forms, etc. from students (in person or by mail) and keep track of them

●via Studio Abroad data management system

●Prepare bulk letters/mailings via mail-merge function

●Reserve meeting rooms, classroom spaces and events’ locations via online scheduling system

●Review Travel Reimbursement Reports submitted by faculty

●

●Receive and upload health insurance registration; follow-up with registrants and/or with

●insurance company as needed; create and print health insurance letters and cards

●Assist students with scanning documents and forms into Studio Abroad

●Print/copy/collate handouts information brochures for information sessions

●Schedule Director’s meetings and appointments as needed

●Order catering for planned events and process purchasing/payment forms

●Assist with Study Abroad fair

●Receive and dispatch snail mail

●Utilizes office equipment (Printers, PCs, Fax, Photocopy, Scanners, etc)

American Cancer Society – Bethlehem, PA

Administrative Assistant, Part Time (Temporary) - March 9, 2015 –June 30,2015

Highlights:

●Provide administrative and clerical support

●Schedule meetings and arrange conference rooms

●Coordinate travel arrangements; prepares itineraries; compiles and maintains

●travel vouchers and records

●Operate office equipment, such as photocopy machine, scanner, mail

●Handle information requests

●Prepare correspondence

●Arrange for outgoing mail and packages to be picked up

●Greet and receive visitors

●Coordinate office management activities

●Determined matters of top priority and handle accordingly

●Plan events and volunteer activities.

●Maintain office procedures.

Provided secretarial assistance on a part time basis as a volunteer at:

Central Assembly of God Church, and CareNet - April 2012-March 2015

Highlights:

●Design flyers for events using MS Publisher

●Attend to clerical office duties, such as take down minutes of meetings, answer phones,

Photocopying, etc.

●Follow up on actions to ensure work is in order

●Prepare letters using MS word mail-merge

●Assist in the preparation of power point presentations

●Takes initiative in resolving problematic situations

●Prepare agendas/reports, and coordinates events

●Work on access data bases as well as Excel in maintaining information

FLSmiDth, Bethlehem, PA – Temporary Assignment

Administrative Assistant, July 2011 – April 6, 2012

Highlights

●Provide assistance and follow-up on administrative matters under the direction of Department Manager

●Perform general/clerical office duties, such as order supplies, scan documents, maintain

electronic/paper filing systems.

●Maintain schedule of appointments and an accurate master calendar with the itineraries and

travel plans of employees as well as visitor schedule.

●Attend to visa formalities

●Provide basic IT support to employees prior to directing them to IT department – such as

●Microsoft Office, printing, and phone issues.

●Prepare, manage and maintain confidential department information files.

●Provide back-up to the Administrative Secretary by learning the processes of that position and

●filling in when needed. Learn and maintain knowledge of Business Procedures, Internal

●Systems and Workflows

●Prepare expense reports on a daily basis

●Contribute to team effort by accomplishing related results, as needed

Academic Outreach Office, Lehigh University, Bethlehem, PA

Administrative Assistant/Project Coordinator, July 2003-September 15, 2010

Highlights

●Handled multifaceted secretarial/administrative tasks (e.g., data entry, filing, records

management, maintaining & updating calendar and billing) for the STEM (Science,

Technology, Engineering, Mathematics) and Launch-IT (Information Technology Projects

in the Academic Outreach Office. Coordinated travel arrangements for Teacher conferences in

Washington DC, California and Texas.

●Welcomed guests and customers by greeting them, in person or on telephone; answering,

screening, and directing inquiries.

●Maintained Supervisor’s calendar for appointments

●Processed monthly financial expenditure statements

●Prepared agendas and made arrangements, such as coordinating catering for luncheons,

for committee, board meetings, and workshops. Organized seminars and workshops; managed attendee lists, distributed advance materials, and attended to site arrangements.

Conserved executives’ time as required by reading, researching, and routing incoming correspondence, forms, and documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

●Assisted in the preparation of the Annual Report, Status Report and the Project Implementation

Plan as well as unscheduled/scheduled projects occurring in the department

●Attended project staff meetings and documented minutes.

●Successfully maintained Project Website.

●Developed innovative PowerPoint presentations to market executive support programs to

potential students.

●Entered, maintained and certified administrative data and records for time and attendance,

performance appraisal, etc. in electronic information systems

●Maintained professional and technical knowledge by attending educational workshops;

reviewing professional publications; establishing personal networks

●Worked beyond the core work hours, as needed.

●Prepared material for Orientations, Award Ceremonies, and other programs

●Worked on the Banner System in maintaining reviewing expenditures

●Collected data and written materials from faculty and staff as needed for monitoring and evaluation

of programs and reporting to funding agencies; compiles data and assembles written materials into

formats required by supervisors.

●Assisted with management of excel spreadsheets for tracking and processing information associated

with expenditures and various other functions.

Volunteered: Second Harvest (Lehigh University), STAR Program (Lehigh University),Day of Caring (Lehigh University) CareNet,etc., Gracedale Nursing Home (visitations), Northampton Prisons.

Contact this candidate