Accounts Payable Specialist

RHODA BUENDIA

**** ***** ** *** * Hayward, California 94541 Mobile # 925-***-****

E-mail: *******@*****.***

Objective: To obtain a higher or more knowledgeable position that will give me an opportunity for growth and enhance my skills as an individual. Educational Attainment: Bachelor of Science in Tourism at Centro Escolar University Experience:

Overview: I have one year experience in Car Industry as Accounts Payable Specialist, processing invoices for vendors according to letters assign to me. I have 15 years of experienced in medical facility handling the Accounts Payable Specialist position for 5 Years. My major role is to process over 300 invoices a month, including accounts reconciliation, petty cash, residents trust accounts, office supplies management, account verifications, account research, verification of payments, processing payments, check printing and payment releasing.

10 Years of experienced in overall Business Office Assistant position and helping majority in accounts reconciliation, hiring, employee benefits, workers compensation reporting, billing, supply management, mailings, front desk, helping guests and employees, employees record keeping, handling cash, handling reservations for special events for residents. 7 Years combined experience in Receptionist and Admin Support, Quality Inspections, Shipping Department, Marketing and Sales, Travel and Tours. 1 Year 8 months experienced as Office and Procurement Manager, responsible in handling employee hiring documentations, researching products and pricing, creating purchase order, placing and ordering office supplies and production supplies and parts, monitoring shipping and arrival, updating BOM spreadsheet for the quantity changes, tracking numbers and quantity that was ordered and received.

Work History:

Safetrust Inc.

4350 Starboard Dr Fremont, CA 94538

Office and Procurement Manager September 12, 2022 to May 31, 2024

Assisting with hiring process and documentation

Assist employees with over all issues and help them raise their concerns with their manager if needed.

Helping the marketing department for company events and company party.

Handling the researching of products and parts for office and production line, responsible in requesting for quotation, purchase order, placing and ordering the products and supplies. Responsible in ensuring that the orders will come in a timely manner, coordinate with production managers all necessary supplies and if when it will be needed, ensuring that orders will meet the required quantity for productions. Monitor the shipping and arrival of the orders and make sure that purchase order, invoices and packing slip matches, any discrepancies must be raised to the vendors making sure that the shipment received were correct or if delivery may be split. Approved the invoices and submit to accounting for payment. Assisting in accounting department in entering invoices to quick books and helping the accounting manager with credit card reconciliation and audit. RGBSI – Agency

Assigned to work at Lucid Motors

7373 Gateway Blvd, Newark, CA 94560

Accounts Payable specialist July 7, 2021 to July 15, 2022

Processing invoices and credit memos using SAP System

Matching the PO information toward invoices being processed.

Ensuring that the PO has enough funds to cover the invoices

Invoices that were posted will automatically go to approver for approval.

If approver rejects the invoices the invoices will route back to me and I need to check the reason of the rejection either I need to do some corrections or invoice might need to be totally rejected and that will go back to the vendors.

Answering e-mail correspondence from all vendors, payment inquiry, status of their invoices for payment, communicating regarding errors on the invoices that needs to be fixed, helping vendors with all other concerns.

Attending scheduled meetings using Teams or zoom

Validating incoming invoices

Sorting and scanning mails and forward to appropriate people or department

Training new employees

Assisting other team if they are having problems or issues in processing some invoices or other general questions

The Reutlinger Community January 7, 2006 to March 19, 2021 4000 Camino Tassajara Danville, Ca 94506

Accounts Payable Specialist August 2015 – March 2021

My main responsibility is to ensure that all invoices are paid accordingly.

Collect all the invoices, normally they are received by email or mail.

Print all invoices, stamped from the date it was receive then put to the mail boxes of the managers who needs to approve the invoices.

Once the invoices are approved and returned to me, then I have to start coding the invoices and check all the amount due if correct or if there’s any adjustments needed, because sometimes there’s additional dues that might have already been paid.

If the invoice is new, you need to double check if that vendor is already in the system or need to be added, make sure to put the correct information, because sometimes the vendors address is different from payment address.

There are vendors that requires reconciliation of the account like credit cards, petty cash, beauty shop bills and others. Makes sure that all receipts are complete and signed. Complete also the spreadsheet and code sheet if needed.

For medical invoices make sure if the residents are medical, medicare or private pay for coding purposes.

Enter all coded invoices in Sage 100 software, create new batch each transaction.

If there’s any urgent payments needed, you can process the invoices by manual payment processing.

Once all invoices are entered, print the invoice register and organize the invoices according to the list and have the CFO check and approve the invoices in preparation for check run.

Once the batch has been approved, then you are ready to post and print the checks.

After the checks are printed make sure to check the checks that has 10K and above amount, because it will require 2nd signature, put tabs on the check as marking indicating to the CFO that particular check needs another signature.

Once all the checks are signed then I have to attached the stabs to the paid invoices and put the checks in the envelope for mailing.

Every month I am also responsible in checking the statements of accounts of all the vendors making sure that all invoices listed has been paid, if there are missed payment inform the manager, because there might be some issue why the invoices are not being turned in.

I am also responsible in answering the vendor’s calls or payment status or inquiries.

I handle the petty cash at work and also reconcile the forms and receipts to refurnish the cash box.

I also handle the residents trust accounts and reconcile them every month to request the fund be re-furnished. I also handle the payments of all the union dues, educations and pensions. I make sure that all calculation reports are being done and request the amounts need to get paid.

I am responsible in office supply management. It is my duty to make sure that all basic office supplies needed are ordered and maintained. All request must go to me, if product is more than $100.00 then I need an approval signature from the department manager or CFO. Reception and Business Office Asst. January 7, 2006 – August 2015

I am responsible in greeting the guests, answering calls, personal inquiries, residents or employee questions.

I have a daily, weekly and monthly tasks that I needed to complete all the time.

It is part of my duty to help the business office over all functions, such as hiring, giving employment application, finger print and drug screening forms, checking the eligibility, collecting their requirements and documentation.

I handle the workers compensation claims and help the employees if they have other questions or concerns.

I help employees with their benefits, like completing medical forms, submitting their applications, check their vacation, sick leave or pay check questions.

I help assist if the employee will be needing to apply for medical leave, personal or family leave. I need to make sure that they have the release letter making them understand their coverages, how to apply to the disability office and help them understand their wage coverage and also their medical coverages.

Maintaining files of all the employees and residents.

I handle the daily purchasing of the resident’s meal tickets, special events.

I am responsible in safe keeping, disbursing and reconciling the residents trust accounts.

I purchase and maintain the overall office supply management.

Assist in billing, electronic deposits, going to bank for deposit, cash withdrawal for petty cash and residents trust accounts.

Helping and assist other managers as well as needed.

I am also responsible in overseeing employee’s immigration status and give notification prior to the expiration of their working document to prevent employees from losing job due their immigration status.

I take care the employees petty cash reimbursement and reconciliation of accounts.

Reconciling gift shop sales and beauty shop charges and check request to pay the beauty salon staff.

McCaulou's 3512 Mount Diablo Blvd. Lafayette, Ca 94549 Accounting Staff May 18, 2005 to April 2008

Enter invoices in the system for accounts payable for our store and corporate accounts using a 10 key system.

Make sure that all information in the invoices were entered accordingly most especially the account number, due dates and amount to be paid.

Process customer refunds for the returned items in the store.

Make sure that all amount entered in the system are balanced to the amount given to us in adding machine tape form.

Post accounts payable entry and print checks need to be paid for the day and ensured that checks and other documents needed are released on time.

Enter accounts receivable tickets form the stores for the paid, charged returned and net charged or paid tickets in the system.

Make sure that each batch of a ticket per store are balanced to the total amount given to us, to ensure that all information were entered correctly.

I need to post and print statement that needs to be billed two times a week to make sure that our customers received their statements on time.

Enter or verify marked downs for the stores and make sure that both entered and verified mark downs are matched.

Process returned checks and log in to our accounts receivable balance book.

Enter monthly sales report and merchandise report.

Print daily refunds report and monthly report.

Answer switched board for incoming calls, answer inquiries by the customers or give vendor names or numbers requested by our stores. Pericom Semiconductor Corp. 3545 N.1st St., San Jose, CA 95134 RECEPTIONIST August 2003 to August 2004

Receive, determine nature of business/call and direct callers to destination.

Take care of visitors, issue badges as required and inform the persons they are visiting in the establishment.

Answer inquiries from persons entering the establishment

Received and answer request information from company officials and employees.

Maintain and facilitate the daily needs in the front lobby such as the log books and badges.

Collect, sort and distribute faxes, messages and mails.

Responsible for taking care of the outgoing mails and keep the phone and address lists for companies/other offices updated.

Perform variety of clerical duties and other duties pertinent to the entire establishment

Helping customer service and engineering in some data entry support

Keep records of other important documents.

Manage the names of the mail boxes.

Schedule conference room for business meetings

Also supported the accounting department

Pericom Semiconductor Corp.

QA INSPECTOR May 1998 to August 2003

Responsible for inspecting scheduled parts.

Managed and prioritize requested parts by the shipping department.

Responsible for checking all IC chips randomly or 100% of product found to have rejects.

Make sure that all markings are correct, no body chip out, IC chips are not bent.

Makes sure that all inspected items are logged and all formations are correct.

If the product found to have some rejects, I need to give back to production to derail fix or change all the rejected IC chips.

Once it’s fixed, I need to inspect it again 100% to make sure that all rejects had been fixed or changed.

Once it passed then you will forward to the material handler to prepare the item for shipment.

Make sure all inspected parts are logged

Responsible for ensuring that proper documentation must be in place if parts had been rejected and that supervisor was informed if certain parts are to be shipped same day.

Signed released or hold orders for the parts inspected. Pericom Semiconductor

SHIPPING CLERK

Pull parts requested on the pick slip.

Checked the quantity, parts, part number and outside barcode of the box if matched.

Pull requested number of parts needed.

Responsible for entering in the system the number of parts released and place barcodes in the package and put label on the box and change the pulled box the new label as quantity will change.

Prepare required documentation for shipment and make sure that customer qualification met.

Weigh and ship the parts by using the automated shipping carrier system like Fed ex, UPS etc. and place barcodes outside the boxes before giving them to final checker for release.

Make sure all shipping documents are complete.

Neoventures Inc, 3/F Robinson’s Galleria, Ortigas Philippines DIRECT MARKETING May 1997 to August 1997

Responsible for looking for prospective clients.

Set meetings with clients.

Responsible for product presentation and determining the income qualifications of clients who wanted to avail the products.

Responsible for preparing the contracts and have it signed by the clients while closing the deal.

Levan Travel and Tours G/F Builders Centre Bldg. 170 Salcedo St., JR. RESERVATION OFFICER Legaspi Village Makati City, Philippines November 1996 to May 1997

Answer phone inquiries from customers and other affiliated travel agencies and airlines.

Responsible for getting all the personal information of the clients making reservation for airline tickets, make sure that if they are international traveler’s they have all documents and visa needed for travel.

Make sure that if they are bringing child with them that the child will have a clearance to travel to ensure that the child is not abducted or have sufficient documentation proving that the child is traveling with parents and or has legal consent if traveling alone and requires assistance from the airlines staff.

Some of the clients need other assistance like passport renewals or visa application, so we need to find out if what forms or necessary documentation they will be needing.

It is also my responsibility to make sure that payments are collected before releasing the tickets or documentations that are furnished by the office.

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