Risk Management Operations Analyst

Address: Ethiopia,Addis Ababa City /Phone No : **-22-25-82-99/Email: *********@*****.***

Financial & Operations Analyst — 8+ Years Of Experience( From 02/06/2016-To Present) Overall Objective Of The Position

Effective communicator & negotiator adept at collaborating with Under the direction of an immediate supervisor, oversees the maintenance of farm accounts, including collections, deposits, and disbursements for the Leaf Operation Centers of the NGO/external /internal. Supervises the annual and required closing of accounts and the preparation of financial statements related to farm transactions, and makes regular financial reports, regulatory agencies, clients, vendors, and cross functional teams at all levels & Results-oriented leader able to develop solutions that increase efficiencies, streamline processes, enhance quality, and improve reporting; apply excellent independent judgment and decision-making skills. Developed and executed a comprehensive risk management strategy, mitigating potential financial losses and ensuring regulatory compliance, and excellent attention to detail.

Key Competencies Include:

Financial Management System Implementation

Financial Modeling

Valuation Analysis

Asset Allocation

Financial Projections

Customer Relations

Risk Assessment

Financial Statement Analysis

Research & Writing

Team Leadership and Development

Risk Management Strategy Development

Financial Reporting and Analysis

Cost Reduction and Efficiency Improvement

Collaboration with IT for Financial Operations

Automation

Strategic Financial Planning and Forecasting

Performance Metrics Implementation

Operational Budgeting and Planning

Completed all facility covenant reporting.

Planned taxes and compliance (federal and state) & Tax Compliance Management

Restructured company balance sheet to convert

subordinated debt to equity.

Cash Flow Analysis

Integration Planning

• Business Planning

Equity Sourcing

Debt Sourcing

Exit Strategy Design and Execution

Special Skills Under Mention:

Financial System:

Work closely with the Coordination team and concerned organ finance team to ensure that the country’s financial management systems & recordings are adequate to identify and protect the assets & interests of the organization.

In compliance with NGO/concerned organ policies and procedures, ensure implementation of country-specific policies at the coordination office level, such as authorization limits, cash holding limits, cash movements, advance payments, use of bank payment instruments, etc.

Review procurement paperwork, payment request forms, and other financial documents for the coordination office and project offices, to ensure that they comply with NGO/concerned organ policies and procedures, as well as the donor's rules and regulations.

Participate in the procurement process of the region, including potential supplier selection and engaging in the process of negotiating contracts.

Review and verify that all advance requests adhere to the organization's policies and procedures and ensure that settling advances are reconciled with the original advance amount & Any remaining balance should also be reconciled and cleared within the same month.

Provide clear guidance and support to staff for advances, settlements, and required documentation maintenance.

Financial Reporting: Cash/Bank Books and Journals

Ensure accurate and up-to-date records of the Coordination Office's bank and cash books.

Ensure the daily cash count is performed and keep the signed count report.

Perform regular and surprise cash counts both in the coordination and project offices.

Review both the coordination and project offices’ cash and bank books before they send them to HO/from direct Supervise for accuracy of coding, completeness, approvals, and eligibility of costs…etc.

Provide on-time feedback on key findings from the coordination office and project office cash and bank books you get during review and track progress on recommended actions; keep the Area Coordinator and HO finance team informed of any major issues necessitating high-level involvement.

Prepare monthly bank reconciliations for both the coordination office and project office bank accounts to ensure accuracy and identify any discrepancies.

Responsible for preparing monthly, periodic, and yearly journals including, advance settlement journals, accruals journals, and adjustment journals resulting from schedules, miscoding, etc.

Carry out activities in line with month-end and year-end task plans. Finance Documentation:

Ensure that the Coordination Office and project offices’ monthly financial documents are properly labelled, completed, and reviewed promptly.

Maintain the daily/monthly/quarterly/at any time signed Coordination and filed office financial reports in hard copy (i.e. Cashbook, Bankbook, Cash reconciliation, and Bank reconciliation).

Maintain the final soft copy versions of both the coordination and project Offices’ monthly cash and Bank Books in the finance folder.

Ensure all financial documents ate stamped with paid stamp. Treasury

Ensure that monthly cash forecasts are based on the availability of the budget and aligned with project activities.

Ensure timely cash transfer requests are sent to concerned organ based on the forecast and closely follow the requested cash transferred to the right bank accounts.

Work with the administration team for bank signatory changes.

Ensure there are no long outstanding floats from staff. Audits and Compliance:

Provide support in his/her respective role during donor, internal, & external annual audits.

Responsible for clearing all prepayments and accruals within their liquidation period & Observe donor for NGO/external /internal rules on the expected liquidation period of each prepaid transaction as some donors allow a lesser liquidation period compared to internal policy.

Ensure monthly settlements of all government statutory liabilities (i.e. Income tax, Pension Contributions and Withholding tax).

Risk Management and Controls:

Work closely with the concerned organ finance team to ensure that donor for NGO/external /internal financial systems and controls are implemented both in the coordination office and field offices.

Request advice from concerned organ finance teams in monitoring the financial status and advise line manager/s on all situations that have the potential for a negative impact on internal controls or financial management performance.

Liaise with the head office finance department to provide necessary financial information and reports. Team Management & Capacity Building:

Build the capacity of the finance teams in both the coordination office and the project offices.

Conduct field trips to project offices as per the annual coordination office field visit plan and make follow-ups to address all outstanding activities from the issues log/tracker within the agreed deadline. Other Duties:

Temporary gap-filling role for a similar/lower position, when necessary.

Representative in special task forces and committees.

Adhere to the standards of conduct outlined in the Program Participant Protection Policy and donor for NGO/external

/internal Code of Conduct.

Undertake any other duties as may reasonably be assigned by the line manager.

Contribute to ensuring that donor for NGO/external /internal Ethiopia is a place where men and women are treated equally and with dignity and respect

Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Safeguarding

Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

Understands local safeguarding structures and arrangements.

Practice in a manner that seeks to reduce the risk of abuse, harm or neglect.

Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.

Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion. Education and training certified accountant on 2014 G.C Association of accounting and financial professionals in business bachelor of arts in accounting 2014 G.C From University Of Africa Beza.

Special Skills, Aptitude or Personality Requirements:

Computer skills, including Microsoft Word, Excel, internet, and e-mail.

Experience with Business World/Unit4 accounting software.

Strong working knowledge of government rules and regulations

Excellent communication and interpersonal skills to form effective working relationships at all levels.

Excellent interpersonal skills and ability to work well in a large team.

Demonstrated fluency in written and oral English is required.

Ability to work independently, solve problems, and follow-up. Reference:

• Dr Zelalem Temsegen : +251-***-**-**-**

• Misganu shiferaw: +251-***-**-**-**

• Jabessa birhanu: +251-***-**-**-**

Thank you in advance

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