Data Entry Payroll Specialist
Resume:
Julie Davis
**********@*******.***
SKILLS SUMMARY
Driven Payroll Professional: Motivated payroll professional who is seeking a long-term opportunity within payroll that will fully utilize my experience in a team-oriented environment.
Principal Areas of Practice: Union/multi-state/high volume payroll processing, data entry of timesheets including job cost-based entries, reporting payments for federal & state taxes, accounts payable, preparation & inputting of journal entries, month-end inputs/reports for general ledger, auditing general ledger accounts for accuracy, benefits administration, and more.
Software Experience Includes: Timberline, Great Plains, PrimePay (Outsourced), ADP Workforce, AS400 in-house payroll system, Oracle, Kronos, MAS90 (SAGE100), Paycom and UKG (formerly Ultipro) and UTM., Concur (AP)
WORK EXPERIENCE
Robert Half Recruiters and Employment Agency – Portland, OR 12/12/2022 – 6/6/2024
Full-Time Engagement Professional – Multiple companies
Multi-State payroll for 33 states which includes 385 employees for both salary and hourly.
Bi-weekly payroll
Assisting with any payroll audit related tasks.
Processing employee expenses.
Booking journal entries to NetSuite.
Benefits administration
Reconciling vendor invoices and coding to the GL.
Signing employees up for benefits and taking them off when they leave.
Expense reimbursements
Multi-state payroll
Compensation and benefits expense reconciliation.
Analyzed hospital payroll to help improve payroll and educate the payroll clerk with any questions she may have.
Data entry
Pendleton Woolen Mills (Ledgent) – Portland, OR 10/10/2022 - 12/9/2022
Senior Payroll Specialist
Process bi-weekly payroll ensuring employees are paid accurately and in a timely manner.
This role did train and oversee the work of less experienced team members and will act as a back-up for the Payroll Manager as needed.
Ensure the computing, withholding or deductions associated with net pay are done correctly.
Organize and review forms associated with state and local authorities including taxes and W-2 filing.
Oversee distribution of paychecks and arrange direct deposit programs.
Ensure payroll records are updated and report on variances.
Responsible for supervising, conducting reviews and training of Payroll Specialist.
Responsible for wage garnishments, manual checks, processing and reviewing bi-weekly payroll runs.
Required to keep up to date on wage and hour laws for all states.
Setup and maintain Workforce Management time and attendance system.
Responsible for 3rd party sick pay.
Arete Living – Wilsonville, OR 8/15/2022 – 10/5/2022
Senior Payroll Specialist
Review and audit timekeeping records for compliance and established standards. Review and verify new hire data in the payroll system, maintain time and attendance records, and post changes in pay and tax status, and other miscellaneous changes.
Daily monitor the payroll department mail and email inboxes, researching all issues with follow through to resolution. Escalate issues when appropriate.
Assist with documentation on payroll processes and maintain filing for the department.
Backup payroll manager as needed
Receive, enter, and process garnishments and complete the appropriate responses.
Used UKG with Kronos timekeeping.
Central City Concern – Portland, OR 3/2020 – 8/8/2022
Payroll Specialist
Responsible for the successful and accurate processing of bi-weekly payroll in UKG (UltiPro) in compliance with all applicable laws, CCC policies, and collective bargaining agreement.
Responsible for both hourly (including union) and salary pay groups which equate to approximately 1000 employees on a bi-weekly basis.
Maintain a high level of customer service to those within and outside of CCC.
Manage the UTM timekeeping system including obtaining approvals from managers.
Obtain and maintain a thorough understanding of the organization’s collective bargaining agreement.
Calculate and audit union step increases and non-union seniority bonuses as well as high acuity and other special pay rates in UKG (UltiPro).
Ensure compliance with all state and federal payroll tax laws and wage and hour laws.
Review and confirm the accuracy of data in the UKG (Ultipro) system including correct job titles, worker’s compensation codes, supervisor information and all other critical data.
Review and approve all new hire information and status changes generated by the Human Resources Department.
Compile, record, and pay all employee expense reimbursements.
Manage all aspects of employee garnishments including responding to creditors, notifying employees, auditing balances and entering garnishment into UKG (Ultipro).
Create and maintain the checklist of bi-weekly payroll procedures as well as the payroll
Maintain expert level understanding of the UTM timeclock and UKG (UltiPro) payroll systems and provide ongoing analysis and recommendations for improved product utilization.
Provide recommendations to increase accuracy and efficiency of the payroll process.
Pacific Foods (Aston Carter) – Tualatin, OR 10/2019 – 3/2020
Payroll Specialist
Accurately calculates and processes weekly timekeeping files using Kronos software for 400+ hourly employees. Coordinates with supervisors to ensure employee timesheets are accurate and approved in a timely manner
Ensures final pays are processed timely and in accordance with local laws
Calculates and processes pay adjustments
Produces weekly payroll reports and reconciliation
Maintains employee payroll information using Workday
Handles employment verifications
Manages the Kronos time and attendance system
Manages time reporting for temporary labor
Unemployment claims processing and wage reporting
Provides administrative support to the HR Department
Neighborhood Health Center – Portland, OR 04/2018 – 10/2019
Payroll Specialist
Processes timely employee payroll, while ensuring accuracy of records for each pay period.
Maintains account records by posting and reconciling data; maintains check register by computing year-to-date calculations.
Create and prepare regular monthly and quarterly reports as requested.
Resolves any specific payroll related policy and procedure inquiries with employees.
Maintains payroll system data integrity by accurately inputting employee information and changes including, tax exemptions, direct deposits, garnishments, allowances, benefit premium deductions, and 401k deductions and loans.
Processes manual paychecks as requested.
Coordinates with Human Resources staff to collect and verify accurate completion of paperwork and performs payroll related data entry functions on new hires, transfers, promotions and terminations.
Processes monthly expense reimbursement for mileage, CME’s etc.
Contract Work, Portland, OR 06/2017 – 3/2018
Worked with different employment placement agencies processing payroll for various companies.
With each position I gained more experience and brought my expertise to the position as well.
PermaCold Engineering, Inc., Portland, OR 04/2012 – 3/2017
Payroll and Benefit Administrator
Responsible for processing payroll for approximately 100 employees for both union and non-union on a weekly basis – In-house via MAS90
Data entry of timesheets including Job Cost based entries.
Multiple states payroll.
Process all new hire packets and input into SAGE100.
Work with 3rd party administrator regarding open enrollment of benefits for non-union employees.
Responsible for open enrollment for medical/dental benefits and processing ACA.
Informed non-union employees about their benefits and went over with them regarding those benefits.
Set up open enrollment meetings for all eligible employees. That included medical, dental, 401K and AFLAC.
Created census for 3rd party administrator to find the best medical/dental plan prior to open enrollment.
Balanced each month all benefits to the billing invoice for each plan.
Responsible for payroll liabilities and accuracy of the general ledger accounts.
Reporting payments for federal and state taxes on a weekly basis.
Monthly, quarterly and year-end taxes for withholding and sales tax for multiple states.
Process all garnishments for the company.
Monthly reporting to Local Unions for all hours, gross pay and union deductions from the previous month.
Responsible for enforcement of Labor Contracts in terms of pay, step advancements and other assignments if needed.
Input of overhead accounts payable. Processing of accounts payable checks.
Balanced company issued credit cards to purchases made by employees.
Audited over 75 company fuel cards each month to the bill, verifying charges associated with each truck and look for any discrepancies.
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