Accounts Payable Specialist
Resume:
Mary H. Shearer
Pottstown, PA ***64
484-***-**** (c)
***********@*****.***
Professional Overview
Strong accounting professional with depth of experience in payroll, banking, reconciliation, general ledger posting, error research and tax issues. Patient leader with strong accounting and HR team collaboration success. Worked as liaison between banks, PSERS organization and other state offices, benefits insurance providers. Employee point of contact for issue resolution. Strong attention to detail. Trusted to manage large amounts of cash and confidentiality of employee records. Meets or exceeds all team deadlines and responsibilities, promotes strong team atmosphere.
Software Experience
Microsoft Office Suite, QuickBooks (proficient), Peachtree, Reynolds and Reynolds, Computer Ease, PAYUSA (similar to ADP). Sungard, HRIS systems, Concur, JBDev (timekeeping), Lawson, Timberline/Sage, Foundation, Paylocity
Professional Experience
04/22 – Present – Midlantic Urology
Payroll/Accounts Payable Specialist
Primary Responsibilities:
Process payroll for 400+ employees. Work closely with HR, supervisors/managers to keep things current (new hires, terminations, update benefits, direct deposit verifications, expense reimbursements, etc)
Point of contact for all payroll related issues. Refer to various vendors, as appropriate
Process all 401k loans and garnishments each pay period
Assist entering invoices for accounts payable
My varied past job duties and responsibilities are being utilized in this position.
08/21 to 04/22 – Beacon Hill Staffing (Fres-co Systems)
Payroll/Benefits Specialist
Primary Responsibilities:
Point of contact for employee questions/requests. Refer to appropriate individuals/resources, as applicable
Update employee demographics to include benefit elections (M/D/V, supplement insurance, FSA, HSA, 401K, ACA) open enrollment updates/changes, new hire, terminations, life events, etc.
Update FMLA status – (as received from AbsencePro). Update FMLA status template and populate information to Payroll, IT, Employee Supervisors
Enter all ECN (Employee Change Notice) – pay/job rates, job descriptions/titles, terminations
Process all Verification of Employment requests
Process all Domestic Relations requests
Update New Hire/Termination spreadsheet every Monday. Send spreadsheet to benefits broker for processing
Send New Hires a reminder email (including supervisor) to call JoinPlus before their benefit enrollment expiration date
Inform Payroll of updates, changes, terminations (HSA/FSA, 401k accounts, address changes, etc)
Administer/Process all Cobra letters, as applicable
Assisting Payroll with additional duties, as needed
Perform periodic internal audit for Benefits (401k, Roth, HSA, FSA, health benefits) to compare with brokers records
03/21 – 06/21 – Kencor Elevator, LLC
Payroll Specialist
Primary Responsibilities:
Prepare weekly payroll for 150 employees in multiple states
Audit expenses in accordance with company policy.
Process all changes including new hires, terminations and personnel related changes (such as bonus, rate differentials, commissions, garnishments, referrals fees, etc.) into the HRIS/Payroll system
Process and submit certified reports
Maintain PTO reporting into HRIS system
Maintain payroll database
Assist Benefits Manager with auditing payroll and related data for ACA compliance
Work closely with the Benefits Manager on payroll projects
Assisting with Benefits Open Enrollment changes
Maintains employee payroll files
01/19 to 03/21 – Boro Construction Company
Payroll Administrator
Primary Responsibilities:
Establish and maintain employee/payroll records (180+ employees)
Check and audit timekeeping records for compliance with established standards
Maintain time and attendance records
Calculate and record payroll deductions
Validate personnel changes; including pay increases, department transfers, position changes, etc.
Enter changes in employee tax status and miscellaneous changes
Process involuntary deductions, such as garnishments and wage levies
Enter new hires into employee database
Work closely with HR to process all health and life insurance (enrollment, termination)
Calculate final pays and process quick calculations and manual checks as needed
Submit, review and accept payrolls
Create and run reports with Timberline/Sage system
ACA Compliance experience
Prepare and file all Tax payments (Federal 941, State, City, Unemployment, Local)
Assist with yearend processing (W2’s, files to upload to various tax collectors, etc.)
05/16 – 8/19 – Suburban Community Hospital
Payroll Coordinator
Responsible to perform all activities necessary to process payroll including:
Oversee and manage JBDev time clock process for all employees (500+), including 6 satellite locations
Review and process all pay adjustments (salary adjustments, W4, direct deposits)
Review earnings and deduction totals
Process payroll using JBDev and Lawson
Create manual checks and handle ACH upload (approx. 750+ employees)
Prepare and file all Tax payments (Federal 941, State, City, Unemployment, Local)
Assist with yearend processes (W2’s, file uploads to tax collection agencies, etc.)
Responsible to process levies and garnishments and other deductions
Responding to employee questions and concerns on a timely basis
Assisting with Balance Sheet account reconciliation
Preparing special reports for management or other departments as needed
Maintaining employee files and payroll reports to meet all audit and compliance requirements
Establishing and maintaining a positive working relationship with administration, agencies and coworkers to promote a positive quality service image
Performing related duties as assigned
09/13 – 04/16 – Agora Cyber Charter School
Payroll Coordinator
Responsible to perform all activities necessary to process payroll including:
Reviewing Specialists activities to ensure maintenance of employee records are accurate and complete
Manage and update Payroll Template (700+ employees) (which I created for processing payroll)
Calculates/inputs pay adjustments for partial pay, medical fringe, timecards
Process Pre-calculation, reconcile to Payroll template
Upon review and approval of precalc, processing payroll
Reviewing earnings and deduction totals
Prepare and file all Tax payments (Federal 941, State, City, Unemployment, Local)
Processing levies and garnishments and other deductions
Responding to employee questions and concerns on a timely basis
Documenting and updating procedures
Assisting with Balance Sheet account reconciliation
Preparing special reports for management or other departments as needed
Maintaining employee files and payroll reports to meet all audit and compliance requirements
Reviewing PSERS reporting, refunds, and retirement inquiries
Establishing and maintaining a positive working relationship with administration, agencies, and coworkers to promote a positive quality service image
Performing related duties as assigned
07/05 – 09/13 – PA Leadership Charter School
Senior Accounting Specialist
Perform and authorize all accounts payable duties and transactions, including gathering and completing 1099 documentation
Bank reconciliations
Quarterly reimbursements (1300+ checks),
Gather certificates of insurance from contractors
Administering and maintaining all recurring transactions, etc.
Perform and administer all accounts receivable transactions.
Perform and process all payroll transactions for hourly and salaried employees bi-weekly (350+ employees)
Administer and monitor all ACH, direct deposit, benefits deductions, wage attachments, etc.
Make the appropriate journal entries for payroll bi-weekly as directed by Accountant
Maintain accurate files for A/P and P/R
Work closely with auditors annually
Communicate and provide documentation as needed to the PA Dept of Education, CEO, and Controller.
EDUCATION –
Associates Degree in Business from the University of Phoenix – 01/10.
American Institute of Banking, White Plaines, NY 1979 – various job related courses
Contact this candidate