Accounts Payable Data Entry

ALEXANDER J. ALVAREZ

* ******** ***** ********** *****, 12590 NY 917-***-**** ***********@*****.***

OBJECTIVE: My goal is to obtain a dynamic, challenging position where I may apply my outstanding 20+ years of Accounts Payable and Technology experience in various real estate companies.

CONSULTING EXPERINCE:

SHVO, NY

Industrial and Commercial Bank of China, NY

Center of Employment Opportunities of New York, NY

Chestnut Holdings of NY, Riverdale NY

Accounts Payable Associate/Accounts Payable Coordinator (April 2022 -August 2024)

Input of all invoices into the Yardi accounting system (mail/email)

Set up wiring instructions with IDB bank

Responsible for proofing all accounts payable data entry and the wiring of funds on a weekly basis

Cross referencing invoice payments against budget to make sure we were not going over budget

Heavy correspondence with Department heads regarding implementation of workflows

Specific training of the Yardi program to individuals pertaining to their usage. i.e.: budgets/payment of invoices and outstanding invoices in the system

Set up procedures for new Vendors and maintained the Vendor table on the Concur and Yardi

database

Heavy correspondence for approvals on all invoices from department heads

Verify proper coding on all invoices pertaining to Budget, General Ledger and Departments

Coordinated and ran weekly check runs or sent out wires depending on the company.

Assist on verifying proper General Ledger accounts & bank accounts are used for employee reimbursements (both Credit Card and Cash Reimbursements)

Verify proper coding on all invoices regarding payment for all invoices

Creating Vendor profiles in the Expensify system (W9’s and company form)

Coordinate all Energy bills for payment via MDS (Multi Data Services) system.

Set up payments for all building accounts (HEAT, HLSM, etc.)

Update weekly RPO grid (showing tenants who have moved out as well as moved in)

Process weekly expense reports through Expensify

Set up appointments for Con Edison, PSEG, and National Grid with Supers for meter readings and meter installations/removals

Process emergency payments (deposits, etc.) so that services will not be turned off/on.

The Vanbarton Group, NY, NY

Accounts Payable Coordinator, March 2017 – April 2022

•Coordinate Accounts Payable portfolio for 18 properties in three major cities

•Set up and maintain all tenant projects

•Created leasing commission tracking system

•Process EFT payments via Yardi

•Manage and update Yardi vendor database

•Interaction with vendors if needed

•Cut checks daily for vendors

•Cut weekly expense distributions for partners, and staff out of the Concur database

CONSULTING EXPERIENCE:

KEW MANAGEMENT, New York, NY

DDG PARTNERS, New York, NY

CAMMEBY’S INTERNATIONAL, New York, NY

FITECH, New York, NY

HFZ CAPITAL, New York, NY

Senior Accounts Payable/Project Coordinator: Temporary Assignments (February 2016 – March 2017)

•Utilized Timberline, MRI, Avid and Nexus Accounting Software for full cycle Accounts Payable

•Responsible for proofing of all accounts payable data entry and check runs for the entire company portfolio (up to 36 properties)

•Weekly check runs for all utility billing for Water, PSEG, Con Ed, Verizon to name a few

•Interaction with Property Managers, Accountants and Vendors pertaining to all needed backup for payment process i.e.: W9’s, Lien Waivers, as well as Check Funding

•Set and maintenance of the vendor table (new, active and inactive in MRI and Timberline)

•Ongoing interaction with vendors (if necessary)

•Coordinated and ran weekly accounts payable check runs

•Facilitated monthly closing accounting procedures

•Developed workflows for new clients

•Created and monitored all new project plans on a weekly basis

•Liaison between software company and client regarding the scheduling of rollout, training and if necessary, upgrade

•Construction of software manuals pertaining to the clients’ usage

SILVERSTEIN PROPERTIES, NY, NY

Accounts Payable Coordinator (June 2014 –February 2016)

•Ensure compliance and accuracy for vendors and internal stakeholders with Nexus Payable Indexing Guidelines

•Create and Process operational invoices using Nexus and route all AP cycle work flow to MRI

•Utilize Timberscan Accounting software to automate invoice data into Timberline

•Monitor all dashboards for accuracy of pending invoices.

•Research and resolve integration errors as they arise

•Liaison between property administrators/property managers for all accounting purposes pertaining to Nexus, MRI, Timblerline, Timberscan and databases

COHEN BROTHERS REALTY, New York, NY

Accounts Payable Manger/Systems Analysts (March 2011 to May 2014)

•Responsible for proofing all accounts payable data entry and check runs for the entire company portfolio (14 properties)

•Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial assets

•Facilitate monthly and year end accounting closing procedures

•Create 1099 for both accounting databases (building and corporate)

•Correct data (charges in CM) via SQL Query

•Assist in creating reports via SQL Query

•Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

•Consultative ongoing interaction with vendors

BROWN HARRIS STEVENS/HALSTEAD, New York, NY

Assistant Director of Management Accounting Systems (January, 2005 to March 2011)

•Managed a team of eight accounts payable coordinators

•Leverage accounting experience to improve system information and reporting capabilities

•Initiate multiple data imports from ancillary systems reducing data entry while improving data integrity

•Perform monthly system processes to facilitate tenant billings including direct reimbursable and sundry expenses for commercial and residential assets

•Responsible for the execution of accounts payable runs and mortgage check batch processing

•Coordinate with banks for payroll and NYSE/FUTA electronic processing

•Generate monthly broker billing statement and supplemental information

•Provide team leaders with timely and comprehensive tenant and property reports

•Assist in year-end accounting related closing procedures

•Facilitate monthly accounting closing procedures

•Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

ING CLARION PARTNERS, New York, NY

Financial Systems Analyst (September 1999 to February 2004)

•Liaise with MRI implementation and support staff to assist in resolution of product issues

•Develop new account maintenance protocols effectuating a more efficient operating environment

•Interact with third-party managers, local and remote users to provide technical assistance on all MRI accounting issues

•Prioritize, coordinate and assist in resolution of MRI financial and accounting help-desk cases

•Monitor the successful completion of electronic data transfer between home office and remote sites

•Communicate to departmental supervisor’s updates, status reports and other information including an overview of help-desk cases, system problems and user issues

•Provide and maintain weekly update of client portfolio performance to departmental supervisors

•Support local and remote users with financial systems application utilizing Microsoft SQL server)

CLARION PARTNERS New York, NY

Accounts Payable Coordinator (November 1997 to September 1999)

•Responsible for monitoring bank reconciliation, invoice maintenance and check printing for over 15 properties and corporate offices.

•Review and ensure accuracy of invoices for portfolio and ownership expenditures.

•Oversee accounts payable entry and processes at remote management and corporate offices.

•Provide on-site training and guidance to accounting team members regarding accounts payable functionality of MRI

EDUCATION

Mount Saint Mary College Newburgh, NY Concentration – Accounting/Major: BBA 2027

QUEENS COLLEGE, Flushing, NY Concentration - Accounting/Major: English

COMPUTER SKILLS

Proficient in Windows PC platform

Desktop Operating Systems: Windows Vista, XP, 2000, NT4.0, 98

Office Automation:

Microsoft Office 2003, 2000, XP, 97 (Word, Excel, Access, PowerPoint, Outlook), Adobe Acrobat Professional, Expensify, Suiti Accounts Payable.

Enterprise Applications:

Windows Server 2003/2000, Microsoft SQL 2000/7.0/6.5, Microsoft Exchange 2003/2000/5.5, Microsoft Terminal Server, Citrix MetaFrame Nfuse, Captaris RightFax, PeopleSoft Financials, NAI Magic, Halogen e-Appraisal, Namura Track-It, Blackberry Enterprise for Exchange

Real Estate

Management Reports International ("MRI") – 4.0/3.x/ 2.x – Modules: GL, AP, CM, RM, and MRIWeb

MRI Net Source, Timberscan and Timberline, Nexus, Avid, Yardi, Concur, Quickbooks

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