Executive Assistant Administrative Coordinator
Resume:
Yvette Green
******************@*****.***
SKILLS, EXPERIENCE, AND STRENGTHS
● Manage and coordinate executive leadership, and full team calendars/schedules
● Manage and run executive leadership, and full team meetings (meeting minutes and management of meeting technology)
● Organize and arrange travel plans (complete agenda) for Executive Team
● Coordinate office, office functions, develop and implement general office procedures, coordinate and implement office relocation plans and procedures
● Configure, arrange, implement and operate the structure and framework of event planning platforms (Trumba, Plexus)
● Organize and arrange event planning events (Weekly)
● Proficient in MS Word, MS PowerPoint, MS Excel, MS PDF, MS Outlook, Healthcare EMR systems (telus Wolf and CHR), Electric Mail, etc. MS Outlook monitoring and management, Office 365 maintenance
● Honest, strong work ethics, professionally flexible, determined, loyal, empathetic EMPLOYMENT BACKGROUND
FEATURE
HEALTH CARE/HEALTH AND WELLNESS
SCPCN (South Calgary Primary Care Network) - Calgary, AB - September 14, 2021 - July 23, 2024
ADMINISTRATIVE COORDINATOR AND WORKSHOP
ADMINISTRATOR
Provide administrative support to the Mental Health, Nutrition Services, and Family Care Program Managers. Including administrative Support for the Clinical Supervisor, Team Leads, Mental Health providers, Social Worker providers, Registered Dietitians and Registered Nurses in an EMR platform and others as required.
● Provide administrative support to assigned Program Managers and team members, including designates calendars
● Manage, edit and proof documents, agendas, presentations, meeting notes, and patient handouts
● Manage Professional Development submissions, mileage and expenses, mailing/couriering, photocopying, and other duties as required
● Prepare on-boarding schedule for new employees including training, orientation, obtaining business cards and SCPCN Wellness Centre access requirements.
● Work within the Health care EMR systems (currently CHR)
● Configure, arrange, implement and operate the structure and framework of event planning platforms (Trumba, Plexus)
● Organize and arrange event planning events (Weekly)
● Maintain SCPCN SharePoint site
● Coordinate, overview and maintain office systems to ensure efficiency and development, e.g. Teams
● Assist in reviewing clinic policies, procedures and updates as required
● Document control (re-develop and document system for organizing and control of clinical area documents)
● Backup administration support for other Program Manager(s) or Senior Leadership Team members during employee vacation or absence
● Coordinate an overview of office systems to ensure their effective running and development, e.g. Zoom, Teams.
RESIDENTIAL HEALTH CARE
UNIVERSAL REHABILITATION SERVICE AGENCY – Calgary, AB – March 15, 2021 – May 11, 2021
EXECUTIVE ASSISTANT TO THE CEO
Provide critical support to the CEO including schedule and facilitate meetings, and organize daily calendar.
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, internal meetings, creating agendas for internal meetings. Take meeting minutes and distribute where required
● Liaising with associates internally and externally at a high-level on behalf of the CEO
● Set up and coordinate all CEO and partnership meetings
● Set up and coordinate meetings for Leadership team (COO and Managing Director)
● Support the CEO to prepare information for meetings and presentations.
● Support the Senior leadership team to prepare information for meetings and presentations.
● Coordinate submission of expense claims
● Upload various documents into internal record keeping programs
● Promote process improvement
● Advanced administrative academic proficiency
HEALTH CARE
EFW RADIOLOGY – Calgary, AB – July 1 2020 – September 4, 2020 -
(Temporary Assignment)
EXECUTIVE ASSISTANT TO THE MANAGING PARTNER
Provide critical support to the Managing Partner including schedule, facilitate meetings, and organize daily calendar.
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, internal meetings, creating agendas for internal meetings. Take meeting minutes and distribute where required
● Liaising with associates internally and externally at a high-level on behalf of the Managing Partner
● Prepare, coordinate and support Management, Committee and Partnership meetings
● Coordinate submission of expense claims
● Upload and promote process improvements, documents and record keeping programs
● Advanced administrative academic proficiency
ENVIRONMENTAL SUSTAINABILITY PROVIDER
CARBON CREDIT SOLUTIONS – Calgary, AB – October 2019 – March 2020 (Laid off due to Covid)
EXECUTIVE ASSISTANT TO THE CEO/OFFICE SERVICES
COORDINATOR
Provide critical support to the Chief Executive Officer, including schedule meetings, make travel arrangements and organize daily calendars. Promote the corporate image by representing the president internally and externally, providing liaising between the president, key executives, and employees. Provide office operation direction
● Day-to-day organization and management of the CEO’s calendar
● Arranging appointments, create agendas for internal meetings and client meetings, take meeting minutes and distribute where required
● Liaison with associates internally and externally at a high-level on behalf of the CEO
● Set up business planning meetings, coordinate all meetings in support of the ELT efficiency
● Provide direct support for the ELT as required.
● Support the CEO to prepare information for presentations.
● Update the CEO on key organizational issues when he is out of the office
● Coordinate overview of office systems to ensure efficiency and development, e.g. Teams.
● Coordinate the filing and update of business documentation held in hard-copy and electronically (company ‘Hub’)
● Coordinate submission of expense claims
● Upload various documents into internal record keeping programs
● Assist with various projects and presentations Coordinate and organize all internal and external office related services and procedures including coordinate and implement office relocation plans and procedures
● Coordinate travel
HEALTH CARE
ALBERTA PUBLIC LABORATORIES Calgary, AB - March 2019 – September 2019 – (Temporary Assignment)
EXECUTIVE ASSISTANT TO THE PRESIDENT AND CEO
Provide critical support to the Executive Leadership team (ELT) and Chief Executive Officer (CEO) including schedule meetings, make travel arrangements and organize daily calendar. Promote the corporate image by representing the president internally and externally providing, liaising between the president, key executives, and employees.
● Day-to-day organizaƟon and management of the CEO’s calendar
● Arrange appointments, create agendas for internal meetings and client meetings, take meeting minutes and distribute where required
● Liaison with associates internally and externally at a high-level on behalf of the CEO
● Set up business planning meetings and coordinate all meetings in support of ELT efficiency
● Provide direct support for the ELT as required.
● Support the CEO to prepare information for presentations.
● Update the CEO on key organizational issues when he is out of the office
● Coordinate an overview of office systems to ensure their effective running and development, e.g. Skype, Zoom, Teams.
● Coordinate the filing and update of business documentation held in hard copy and electronically (on ‘the cloud’)
● Coordinate the submission of expense claims
● Upload various documents into internal record keeping programs HEALTH AND WELLNESS
TERRA LIFE SCIENCES (PHARMACEUTICAL CANNABIS) &
ADVANCED ORTHOMOLECULAR RESEARCH (NATURAL
SUPPLEMENT PRODUCER) Calgary, AB - December 2016 – February 2019
EXECUTIVE ASSISTANT TO THE OFFICE OF THE PRESIDENT Conserve the President's time and promote the corporate image by representing the president internally and externally, providing a liaison between the president, key executives, and employees. Publish the corporate newsletter. Extension of position at Advanced Orthomolecular Research.
● Complete projects and special assignments by establishing objectives, determine priorities, manage time, gain cooperation of others, monitor progress, problem-solving, make adjustments to plans including coordinate and implement office relocation plans and procedures
● Update job knowledge by participating in educational opportunities, review professional publications, maintain personal networks, participate in professional organizations
● Improve quality results by studying, evaluating,redesigning processes, and implement changes
● Enhances the president and corporation's reputation by accepting ownership for accomplishing new and different requests, and explore opportunities to add value to job accomplishments
● Prepare meeting agendas, edit meeting minutes, design, produce and distribute graphic presentations
● Help key executives make consistent decisions by advising them of historical precedents, liaising between them and the president
● Represent the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answer questions and meeting requests directed to the president
● Arrange corporate travel and meetings, develop itineraries and agendas, book other transportation, arrange lodging and meeting accommodations Additional employment experience available on request References Available on request
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