Administrative Assistant Support

GRACE SEÑEREZ-SABUGAA

***H Arezzo Place, Sasa, Davao City, Philippines 8000

+639**-***-**** ***************@*****.***

Professional Profile

Detail-oriented professional with extensive experience in administrative support, customer service, and data management. Adept at multitasking, problem-solving, and delivering exceptional service. Seeking to contribute to a dynamic team and drive organizational success.

Work Experience

Scheduled Maintenance Administrator (Remote)

Adapt-A-Lift Group, Australia / Microsourcing Company Ortigas, Pasig City, Philippines - Nov 2023 – May 2024

• Managed and scheduled equipment maintenance using BasePlan software.

• Monitored equipment status and flagged units for servicing as needed.

• Addressed customer inquiries, requests, and complaints through Zendesk.

• Coordinated remote maintenance tasks and ensured timely service delivery. Executive Assistant

WELL Retail Corporation

Pasig City, Philippines - Nov 2022 – Aug 2023

• Coordinated executive calendars, travel, and expenses.

• Managed office supplies, document filing, and financial transactions.

• Assisted with data entry and statutory compliance. Admin Assistant / Receptionist

Bouygues Travaux Publics Phils., Inc

Makati City, Philippines - Jul 2017 – Nov 2020

• Answered and directed phone calls, managed messages, and greeted visitors.

• Maintained office supplies and monitored inventory for competitive pricing.

• Managed petty cash, handled expense reports, and updated corporate accounts.

• Coordinated hotel bookings and travel arrangements.

• Assisted with procurement, including supplier research and purchase order preparation.

• Supported business development with client research and project updates.

• Performed multi-tasking and additional duties as assigned by management. Live-In Nanny / Household Service

Mr. & Mrs. Ting

Tai Wu, Hong Kong - Oct 2015 – Dec 2016

• Cared for a newborn and managed household tasks including cleaning and meal preparation. Receptionist

Intermetal Ltd

Sharjah, UAE - Dec 2007 – Dec 2008

• Managed incoming and outgoing calls, ensuring timely and accurate message delivery.

• Greeted visitors, provided information, and directed them to appropriate contacts.

• Maintained and organized the reception area, including the showroom and conference rooms.

• Handled mail and correspondence, ensuring proper distribution and filing.

• Monitored office supplies and managed stationery inventory.

• Prepared and processed faxes and other documents.

• Provided administrative support and generated monthly reports for the Administrative Manager. Finance and Admin Assistant

Knightsbridge Global Security

Dubai, UAE - May 2005 – Aug 2006

• Processed banking transactions and handled administrative support.

• Managed petty cash, expenses, and documentation. Cashier / IT Clerk Secretary

Carrefour Hypermarket LLC

Dubai, UAE - Aug 2002 – Apr 2005

• Processed cash, credit, and debit transactions efficiently and accurately.

• Managed checkout areas, ensuring a clean and organized environment.

• Prepared daily sales reports and submitted them to the General Manager.

• Encoded Wassel/SIM cards and processed customer documentation for activation.

• Handled various administrative tasks, including typing, filing, and correspondence.

• Created and updated pricing for new items and ensured accuracy.

• Checked barcodes and prices in the selling area using laser scanners.

• Assisted with waste report preparation and other department tasks as needed. Education

Bachelor of Science in Commerce

Major in Managerial Accounting

University of San Agustin, Iloilo City, Philippines - 2001 Skills

Basic Accounting Clerical and Organizational Skills Time Management and Multi-tasking Communication Skills Cashiering and Financial Management BasePlan, Zendesk MS Word, Excel, PowerPoint SAP, QuickBooks

NCII Certificate - Household Service

Languages

English Tagalog

Ilonggo Visaya/Cebuano

References

Julian Reyes

Super Visor at Microsourcing Philippines

Contact# +639**-***-****

Email Add: ******.*****@*************.***

Tom Conway

Fleet Administrator at AdaptAlift Group, Australia Contact# +61-420-***-***

Email Add: *******@**********.***.**

Thibaut Roux

CFO at Bouygues Travaux Construction

Contact# +61-412-***-***

Email Add: *.****@********.***

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