Document Controller Entry-Level

No *** Ramabai Street

Kannappan Nagar

Kilmonur-Vellore-632013 Email:***.*****@*****.*** **********@*****.***

JAYAKUMAR MADHAVAN Cell: +91-967*******/956-***-****

OBJECTIVE

To support the supervisors and management team with problem-solving skills, effective teamwork, and respect for deadlines while providing administrative and entry-level talents with the goal of proving myself and growing with the company.

Educational Background

Course

Institution

University/Board

Year of passing

Percentage

MSW

PRIDE-SALEM

Periyar University Salem

2013

58%

BLISC

MK-UNIVERSITY

MK-UNIVERSITY

2009

63%

BSC

APSA College Tirupattur-SVG

Madurai Kamaraj University - Madurai

2005

55%

PGDCA

TMC Computer Education

TMC Computer Education- Sivagangai

2002

75%

Type Writing English

State Board of Tech Education TN

State Board of Tech Education TN

2001

55%

FIRS AID

Venture Gulf Training Center

Venture Gulf Training Center- Doha Qatar

2010

85%

Key of Technical Skills

Key Skills

Documentation:

Good working knowledge of Office software (Word, Excel, PowerPoint, etc..) and a good level of computer literacy

Computer literate (basic knowledge of MS Windows Excel, Word and internet systems)

Good working knowledge of SharePoint

Ability to work well under pressure and deliver quality results on time

Document Distribution to Engineers & Clients Documents Uploading / Downloading

Document Management on Server

Updating MDR, Document Log Register etc.

A good knowledge of IT packages

Administrative

Time Management.

Preparing minutes of meeting

Answering Telephones

Business Correspondence

Calling Clients> Client Relations

Editing >Email> Filing

Ability to work efficiently and with minimal supervision.

Computer Skills:

PGDCA –PG-Dip-in Computer Application (2002)

Type Writing English Lower (2001)

MS Word> MS Excel

MS PowerPoint MS Project

Work Experience

01. Company : Mugundhan Enterprises

Bangalore Road-Vellore-632013

Duration : From –July 2018 to till date

Designation : Admin Officer (Admin & Documentation)

02. Company : M.M. BUILDER’S

No.27/1, V.V.P. Complex, Arni Road, Vellore - 632 001 Duration : From –September 2014 toMay-2018

Designation : Admin Officer (Admin & Documentation)

03. Company : EMCO QATAR (Client: Qatar Foundation-FM)

Post Box # 24125 Doha Qatar

Duration : From –July 2010 to July-2014

Designation : Admin Assistant –CAFM

04. Company : SUNDARAM BUSINESS SERVICES LTD (TVS)

No#2 Pattulas Road Chennai.

Duration : From –November-2006 to May-2010

Designation : Assistant-Admin & HR

Duties & Responsibilities

Administrator (Admin & Documentation)

To Supervising daily administrative operation works

To prepare the work schedules

Maintain organized medical and employee records

To monitor administrative staff’s performance

To train the new employees

To maintain a safe and secured working environment within Document Control

Maintain Hard & Soft copy of all the deliverable / transmittal, Documents like GADs, Alignment Sheets, Datasheets, Specifications, Requisition, Plot Plans, Layouts etc for all the disciplines.

Documents Downloading / Uploading using various site and FTPs given as under

Excel Sheet and preparing the DCC check list for validating completeness & correctness of Final Technical Document.

Record keeping of received and sent letters to the various consultants and other contractors.

To maintain proper records for all documents whether inside or outside the company.

Remove superseded drawings / technical data, and replace with more current data from the site team.

The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored

Maintain central filing of all project documentation.

Maintaining accurate filing system for project letters, reports, etc.

Data entry through Share File, PDM System Software and Excel, entered up to 100 documents daily

Handled all hard copy and electronic filing

Responsible for all invoicing to and from clients and vendors

Admin -Qatar(2010-2014)

To preparing daily manpower allocation for all facilities

To preparing daily attendance and OT entries

To preparing the daily, weekly and monthly reports

To preparing the indent for all facilities

To conduct the weekly safety meeting

To maintain the soft and hard copy files

To preparing the PPM schedules for all facilities

Maintains and updates client database, secures confidential files and forwards documents to select recipients

Monitors all receivables, collections, etc. and follows up on late payments

Updates the candidate tracking database

Vehicle coordinating for all kinds of works.

Typing documents distributing memos, minutes, agendas, forms, letters, invoice etc.

Faxing, printing, photocopying, filing and scanning.

Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)

Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room

Keep records of project details, meeting minutes, technical specifications, drawings, etc.

Uploading and downloading all engineering related documents.

Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)

Recording, checking and tracking all incoming and outgoing project documents

Processing and recording incoming and outgoing vendor data and engineering design drawings

Developed the Document Control Procedure.

Coordinated with the project team member.

Maintained documents correspondences and transaction.

Administered issue and receipt of documents and drawings

Reviewed change in the technical documents.

Administration work of department & maintaining records.

Handling all contract related documents.

Filing of all engineering documents.

HR-Assistant:

Maintenance of the HR records and systems.

Keeping track of any employee anniversaries and awards they are due.

Developing reports for senior HR Officers on staff sick leave, absences and holiday leave.

Screening phone calls, emails, letters and personal visits.

Providing professional advisory support to company employees.

Interpreting and clarifying the companies HR policies & practices.

Arranged pre-employment medical examinations.

Processed payroll information in a accurate and timely manner.

Updated and maintained staff bulletin boards & newsletter.

Filed electronic and hard copy documents.

Languages Knows: English & Tamil and Hindi

Personal Details:

Father Name : AL. Madhavan

Date of Birth : 16/01/1978

Marital Status : Married

Nationality : Indian

Gender : Male

Hobbies : Gathering Knowledge, Traveling, Reading &, Listening Music.

Pass Port No : Y3700364

Date of Issue : 02/07/2024

Date of Expiry : 01/07/2034

Place of issue : Chennai

Declaration:

I hereby state that the above given details are true to the best of my abilities. I assure you that given opportunity to work for your esteemed organization.

(JAYAKUMAR.M)

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