Administrative Assistant Executive

ANITA FERNANDES SCHWARTZ

**** ******** ***** *** *****, NV 89149 914-***-**** E-mail: ******@***.*** Objective: Currently seeking full time position as a Full-Charge Bookkeeper, Executive Administrative Assistant Skills: Tops One, EZ Links, QuickBooks Enterprise, QuickBooks 13 & 14, QuickBooks Contractor, Payroll,

*PC Law, Excel, Outlook, Receptionist Duties, Flash Operator Panel, Drop Box

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Summary: Effective team player with diverse supervisory experience and strong communication, organizational and problem-solving skills. Ability to manage multiple tasks effectively, prioritize responsibilities and complete projects in a timely manner with no supervision, courtesy, poise and strict confidence. Work experience:

Los Prados Golf Country Club HOA

Assistant to Controller

2018 to present

Responsible for entering and depositing checks for community of 1500 HOA clients

Responsible for entering and paying all vendor bills

Responsible for opening mail and distributing

Perform any projects requested by Controller and/or HOA Executives

Enter and deposit cash from Golf Course, Pro Shop, Restaurant, Bar and Front Desk

Call to set up appointments for potential new hires for various departments

Enter homeowners checks into TOPS database daily

Enter A/P bills into TOPS database daily

Check A?P statements for any missing bills and request copies for payment

Open daily mail and distribute to appropriate departments

Run various reports from EASY SUITE database

Prestige Travel & Cruises/Receptionist/Data Entry

January, 2017 to July, 2018 Las Vegas NV

Responsible for all incoming calls routing to appropriate personnel utilizing Flash Operator Panel

Entering data for various Excel travel reports

Utilizing Proprietary applications for entering items into client base for future travelers 2005-2016* Executive Administrative Assistant/Office Manager/Full-Charge Bookkeeper Mario Forgione, Ltd., Scarsdale New York from* 2014-2016 telecommuted doing various bookkeeping assignments as requested

A/R, A/P, Bank Recs, Credit Card Recs, all bookkeeping functions

Reported to CEO's of company as well as providing personal and administrative support

Prepared sales tax paying to proper jurisdictions

Oversee and maintain accounts receivable (over 200 clients) and accounts payable

(over 100 vendors) for landscaping and construction companies using QuickBooks and Excel

Handle customer service for two apartment buildings with 15 tenants.

Make and coordinate appointments for prospective clients making sure they are kept in a timely manner for construction company, landscaper and commercial and residential buildings

Initiate and proofread all documents: client correspondence, personal correspondence, reports and billing

Provide administrative and personal support for three executive officers of company.

Develop, organize and maintain office records and procedures

Do payroll for 25 employees (paying appropriate taxes) Handle all incoming calls and route to appropriate parties

Collect and collate reports and materials for officers prior to any meetings Act as liaison for executives and employees as “Go-To” person/problem solver

Work with architect landscapers to maintain buildings and for beautification projects Contact various municipalities to obtain building permit

Provide insurance companies with appropriate data to obtain liability, workers’ compensation, etc.

Maintain and acquire registrations, insurance, DOT and repair records for fifteen (15) corporate vehicles

2001-2005 Administrative Assistant/Secretary*

Sacred Heart High School, Yonkers, New York

Managed quarterly fund-raisers for school.

Maintained database for daily attendance, disciplinary files.

Issued detentions to students for various infractions.

Communicated with parents about absentees, etc.

Oversaw clerical duties for main office.

Provided administrative support to parents, students and faculty.

Handled details of highly confidential and critical nature.

*Since the above position’s hours were from 8:00am to 2:00pm, I did part- time work at a law firm doing time billing for three partners utilizing PC Law. 1991- 2000 Owner/Operator

BAJ Gallery, Yonkers, New York

Managed daily operation of woodworking/framing business.

Purchased materials from suppliers.

Bookkeeping.

Customer service.

1980-1991 Office Manager/Bookkeeper

AIN Plastics, Inc., Mt. Vernon, New York

Provided administrative support to executive officers.

Hired and managed a staff of eight, delegating appropriate responsibilities.

Payroll (including taxes), A/P, A/R and bank reconciliations.

Worked with accountants closing books monthly and at fiscal yearend.

Set up branch offices in Virginia Beach, VA and Detroit, MI, overseeing every aspect of daily administration for these facilities. Education New York University, studied psychology. References Diane Skalicky 24 Convent Ave, Yonkers, NY 10701, Sacred Heart High School 914-***-****

Elisa Forgione 193 Brook St, Scarsdale, NY 10583, Mario Forgione, Ltd 914-***-****

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