Executive Assistant

Office Manager & Certified Executive Assistant

Highly motivated administrative professional with 10+ years of experience C level support.

Self-starter with keen interpersonal and organizational abilities

Proven history of managing multiple projects and staff while supporting daily office operations.

Communicate with high level stakeholders establishing and maintaining positive relationships

Achievements

●Project Management:

•Fiscally responsible in seeking alternative processes resulting in savings of $700,000+ per year in travel budget

•Planned and executed the set-up of a new office liaising with the landlord & foreman

•Set up of cabling and office equipment while working alongside designers regarding furniture, art ordering and placement

•Facilitated the relocation of all employees

•Sourced vendors and negotiated project completion under budget

•Managed a team of 8 administrative and executive assistants

●Leadership:

•Restructured the governance of meetings which saved the CEO 25 hours a month

•Managed office & operations during CEO’s 6 month leave of absence

•Oversaw completion of key projects while liaising with high-end clients

•Communicated with vendors while managing all aspects of the business on CEO’s behalf.

•Planned, executed and hosted various company events, trade shows, conferences

•Hosted international clients across N America, searched out venues, hotels, promotions and arranged flights and other transportation.

Areas of Expertise

●Administrative Support

●Travel Arrangements

●Expense Reporting

●Calendar Management

●Confidentiality

●Event Coordination

●Project Management

●Correspondence

●Issue Resolution

Experience Highlights

●Provided administrative support to C-level executives, multi-task, managed complex projects and coordinated teams with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines

●Mediated multi-purpose project teams resulting in timely and cost-effective project completions

●Processed monthly expense reports reflecting supporting documents and budget code indexes

●Confidently worked with senior staff and key team members to push time critical solutions to multifaceted plans while ensuring delivery of project goals, managing project needs and critical dependencies with hands-on approach

●Managed strategic procurement and assessed vendors capacity to meet our requirements

●Acted as Human Resource Generalist, responsible for aspects of recruiting, screening, compensation reports, organizational charts, assessment administration and on-boarding

●Liaised with board and committee members, updating & maintaining public compensation reports, dealing with media calls

●Coordinated corporate conferences and developed presentations for meetings and special events, drafted and edited correspondence

Work History

Licensed Real Estate Agent

Ancona Real Estate Inc. – Miami, FL June 2024 – present

Licensed Real Estate Agent

Re/Max West Realty Inc., Brokerage – Oak Ridges, ON May 2021 – present

Executive Assistant to the Partner

Richter – Toronto, ON April – December 2018 – December 2021

Executive Assistant to the President

DelSuites Inc. & Del Condominium Rentals – North York, ON April – December 2018

Executive Assistant to the President

Capital Infrastructure Group – Vaughan, ON 2017 - 2018

Executive Assistant to CFO & VP Strategy

Mackenzie Health – Richmond Hill, ON 2016 - 2016

Executive Assistant to CEO & President

Dealer-FX Group, Inc. – Toronto, ON 2014 - 2016

Executive Assistant to Senior Vice President, ECO

WorleyParsons Canada, Inc. – Markham, ON 2013 – 2014

Office Manager (promoted from Executive/Personal Assistant)

Home Technology Solutions – Gormley, ON 2011 – 2013

Administration Manager & Executive Assistant to the V.P. & G.M.

Rogers Communications Inc., – Toronto, ON 2009 – 2011

Executive Assistant & H.R. Administrator to the Director, H.R.

The Law Society – Toronto, ON 2007 – 2009

Education & Skills

Certification, Extraordinary Administrative Support

Schulich Executive Education Centre, York University 2008

Computer Graphics Technical, Diploma

Seneca College of Applied Arts and Technology, 2001

Business Management (BBMD)

Ryerson University, 1998

Computer Applications: Word, PowerPoint, Excel, Visio, Project, MS Suite, Google Suite, QuickBooks, Concur, Salesforce

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