Administrative Assistant Executive Admin
Resume:
Christine Costello
CHRISTINE H. COSTELLO
PO BOX 1175
San Carlos, CA 94070
EMAIL: ‘*************@*****.***
Administrative Assistant
HIGHLIGHTS OF QUALIFICATIONS
• Strong PC skills—highly-proficient in a variety of computer software programs including PC and Macintosh platforms: Microsoft Word, Outlook, Power Point, Access, and Excel; and Word Perfect for Windows
• Two years’ mainframe experience with: Super C, Endevor
• Proficient with Oracle Collaboration Suite & Meeting Place Conference Calls
• Expense reporting, Web Expense for Using Oracle E-business Suite
• Excellent Coordination skills
• Adept at relationship building and working across organizations and functions
• Excellent conflict resolution skills
• Experienced in coordinating workshops, symposia, and trade shows
• Knowledge of creating, tracking and maintaining departmental budgets
• Effective communication skills, public relations, and international divisions
• Keen attention to details, procedures and deadlines
• Adaptable to changes and lead by example
• Self motivated and quick learner
PROFESSIONAL EXPERIENCE
May 2nd, ‘06 – Present: Kelly Services Agency
· Oracle Corporation, Redwood Shores, Executive Admin. Assistant Chief Strategy Officer, Vice President of Apps Server, Oracle Application Server
· Manage all aspects of calendar, travel arrangements, conference calls.
· Manage space allocation; coordinate office moves, wiring requests and other facility issues.
· Create and maintain reports, group organizational charts and distribution lists.
· Prepare and track web expense reports and purchase requisitions on-line.
· General administration duties as needed such as ordering supplies, catering, et September 9th thru May 3rd, 2006: Spherion -- Agency
· Virgin America, Burlingame, Admin. Assistant for start-up airline.
· Served as Executive Admin/Reception.
· Set-up interviews for managers, made travel arrangements. Assisted with moving business from one building to another. Assisted with design for kitchens, work rooms and office set- up. Ordering supplies etc.
August 22nd thru Dec. 3rd, 2005: Spherion-- Agency
· Kaiser Hospital, Redwood City, Executive Admin. Assistant for In-Patient Pharmacy Dept. Power-point presentations, Excel for drug tracking. Set-up weekly and monthly meetings ie. Meeting-Place. Extremely busy office with mounds of paper work, emails and reports. March 5th thru August 19th, 2005: Kelly Services--Agency
· Franklin Templeton, Executive Admin. For Human Resources Dept. supporting Director of Human Resource Dept. Organized and assisted with stock option plan and benefits for employees. Set up meetings using Outlook—as well as Excel. Associate QA Analysts—Systems
Inovant
July 16, 1999—Sept. 16, 2002
· Systems, Implementation Support Department of QA Division; was responsible for general knowledge of JCL.
· Ran compares on elements in BJCL, JJCL, WJCL, Procs, Parms and B2s for Migration Team in Central Test Environments
1. Built Datasets within ENDEVOR using the Super C utility on the mainframe 2. Ran Production File Copy Requests for QA and kept the Log Journal updated 3. Ran Authorizations for Environment Team upon request using the JOTT utility Executive Admin. Assistant—Systems
Visa International
February 3, 1997—July 15, 1999
· Supported two Vice Presidents and six Directors with a team of 40 persons of Visa NeXt Information Access under the Information Services Architecture Dept.—both in the Shared Services Organization
· Set-up all meeting requests using Meeting Place
· Developed the necessary tools (Excel spreadsheets) to facilitate consistent planning and reporting, rolling up to Department totals for Resource Utilization
· Tracked monthly expenses and verified them against the monthly General Ledger to ensure the VP’s budget was on track. Assisted with monthly resource reporting to the resource plan prepared by the Directors to make sure that resources were adequate and were being utilized effectively. Validated contractor billings (weekly/monthly) and General Ledger accruals
· Assisted with the development of department head’s Passport to Visa PP Presentation
· Worked on Visual Basic Script with spool file created by many programs issuing information for SOCRATES within the Information Systems Department. This information was used for batch jobs that went out to read MVS files and gather statistical information for JCL performance and verification processing.
· Assisted with unit testing off batch jobs on VMS COBOL, JCL for SOCRATES project Executive Admin. Assistant for Program Services
YMCA of the USA, San Mateo, CA
June 5th, 1992—February 1, 1997
This was a regional field office. The West Field Office was a branch of the National YMCA of Chicago, headquarters for all YMCA’s in America and the International community. I’m a vested member of the National YMCA and serve as a volunteer at my local YMCA, the Peninsula Family YMCA in San Mateo, CA .
· Reported directly to the National Field Consultant for Programs and Director of Administration. Dan Ochs arranged Program Schools throughout the nine Western States. All of his schools certified trainers so that they could train at their local YMCA’s. I assisted and registered all participants that attended program school. Supervised, managed and organized Program Assistant’s duties who worked with me Coordinated and set up conferences for 150 West Field Coordinators for Program Institute Symposium. An event that takes place annually among all of the coordinators in the west filed.
· Managed Program School travel subsidy accounts there were nine schools annually and each one was allocated a percentage of funds from the National YMCA. I had to diligently watch over each account yet provide enough for all of them to take place as the events came up.
· Designed brochure for ‘Program Notes’ an information booklet designed for West Field Program Schools. This is like a school catalog that advertises the courses, times and locations. Lists accurate description of the course, trainer’s comments.
· Assisted with budget planning for all West Field Program Schools, made travel arrangements—scheduled appointments and corresponded with Headquarters Western Program School Administration participant, acted as liaison for Director in his absence EDUCATION and TRAINING
Cal Poly University, San Luis Obispo, CA
College of San Mateo, San Mateo, CA
College of Notre Dame, Belmont, CA
Santa Barbara Business College, CA
Cuesta Community College, San Luis Obispo, CA
Super C, Endevor, Visa International
References available upon request
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