Legal Assistant Project Management

PROFILE

Multi-faceted, efficient, and reliable legal/administrative professional with 10+ years of experience supporting executives, lawyers, and managers to improve work in a department. Diversified skill sets covering administrative/legal support, client relations, writing, and project management. Excellent interpersonal and computer skills. Qualifications include:

Knowledgeable of relevant legal processes and procedures

Strong knowledge of Business Corporations Act, Alberta Securities Act and Regulations, Land Titles Act, and Alberta Rules of Court

Top-notch research skills – Detail oriented with ability to multi-task, prioritize, and meet deadlines with large workload

Superior communication (oral and written) and interpersonal skills (team oriented)

Outstanding organizational ability with a solid work ethic and enthusiasm

Good judgment and decision making

TECHNICAL SKILLS

Microsoft Word; Excel; Outlook; WorldDox: MS SharePoint; SAP; Power Point; Visio; Adobe Acrobat Writer; Emergent; ProLaw; Acumin; ALF; EsiLaw; Elite; PC Law; Case Track (file tracking system); Diligent; ADP OpenInvoice; SEDI; TSX; Stock Vantage; SEDAR/ EDGAR (searches); Diligent; CORES level 1; PPSA; Land Titles; Summation; CITY/OnLine

EDUCATION

2008 CORES Level 1, Alberta Corporate Registry System Calgary, AB

APPRES, Alberta Personal Property Registry System, Calgary, AB

2004 Legal Practicum at QB Court in Family and Youth division.

2004 Legal Assistant Diploma Program, Southern Alberta Institute of Technology,

Calgary, AB

1996 Faculty of Law, The Kazakh State Institute of Law; Law degree; Major in corporate/business law; Almaty, Kazakhstan

PROFESSIONAL EXPERIENCE

Enerflex Ltd., July 2021 (Contract)

Paralegal – Corporate

Updating Minute Books; Maintaining Directors/Officers Share Ownership records

Coffing Law Office, August 2021 (Contract)

Paralegal - Corporate

Preparing Annual Return

Maintaining of records keeping, filing system and updating Minute Books

Drafting Agreements and Contracts

Walsh LLP, December 2019 - March 2020

Corporate Paralegal – Corporate Documents and Records Services

Preparing Annual Return Packages for AB and Extra-Provincial Corporations; AB Societies and Non-Profit Companies

Maintaining of records keeping, filing system and updating Minute Books

Filing Annual Returns and Notices on CORES

Organizing, managing, monitoring, and filing all contracts in management system

Managing both an electronic and hard copy file system

Conducting Die Diligence searches

Avenue Living Asset Management, April 2018- May 2019

Legal Assistant - Corporate/Securities/Real Estate/Litigation

Maintaining of records keeping, filing system and updating Minute Books

Filing Annual Returns and Notices on CORES

Performing Land Titles, PPSA and CORES searches

Assisting with commercial real estate transactions, inclusive of purchase and refinance transactions

Drafting Subscription Agreements, Trust Unit Certificates, Security Agreements, Trust Agreements and Trust Letters

Some general legal matters inclusive of securities, real estate and litigation

Black Diamond Group, July 2017- March 2018 (Contract)

Paralegal - Corporate/Securities

Providing legal support to the Executive Vice President Chief Risk Management

Maintaining records of all subsidiaries by preparing Annual Returns and resolutions reviewing and analyzing external legal documents including contracts and agreements

Maintaining filling system and establishing records management protocols

Preparing Agendas/Meeting notices and materials for BDGL and all subsidiary board meetings (US/AUS); distributing comprehensive Board and Committee materials, including uploading to electronic board portal (Diligent)

Editing and formatting correspondence, presentations, proposals and reports.

Filing of insider trading reports on behalf of designated insiders to the Securities Commission (SEDI filings)

Preparing and drafting contracts, correspondence, reports and presentations

Collecting all external legal invoices and getting approvals, submitting in SAP

Leasing between US, Australia and Canadian Paralegals for all and any corporate matters, signatures needed, file maintenance, including daily filing, organization, opening and closing files by Directors; maintaining copies of Minute Books of all jurisdictions

Warren Benson Amantea LLP, February 2016 - June 2017

Paralegal – Corporate/ Wills and Estate Paralegal

Drafting Wills and other personal planning documents (Enduring Power of Attorneys, Personal Directives and Estate Applications)

Drafting Statement of Claim, Affidavit of Records, Undertakings, Orders and Notices

Filing Annual Returns and Notices on CORES

Performing Due Diligence searches

Harvest Operations Corp. October 2013 - January 2015 (Extended Contract)

Legal & Administrative Assistant – Corporate

Providing legal and administrative support to the General Counsel, Legal Counsel, Manager - Investment Cooperation Team, and Manager - Investor Relations Team

Maintaining Manager’s calendar by scheduling Strategy Committee meetings and calls; attending meetings and taking Minutes

Maintaining Document/Records Management, Minute Books, Legal Filing system, Corporate Policies and Procedures; Binder management

Assisting with preparation and distribution for board meetings and related committee meetings

Drafting and following up for fully signed copies of contracts with Board; handling obtaining execution to final contracts where required

Drafting annual corporate resolutions, preparing and filing Annual Returns for subsidiary corporations in Canada

Processing invoices and expense reports

Organizing and tracking high volumes of confidential documentation, including emails, correspondence, and transaction records

Ensign Energy Services Inc., January 2010 - October 2013

Legal & Administrative Assistant - Corporate/ Securities/Commercial/Litigation

Providing advanced legal, administrative and secretarial support to the General Counsel, Chief Financial Officer, Compliance Manager, and Corporate Controller

Maintaining all stock option paperwork, including preparation, distribution and management of stock option agreements; drafting resolutions approving private placements and stock options

Preparing Agendas/Meeting notices and materials for the Board/Committee meetings

Drafting, revising, formatting, proofreading and tracking changes to Contracts and Commercial Agreements, including Purchase and Sale Agreements, Leases, Bills of Sale, Loans, Notices/Caveats, Releases, and negotiation of multiple project contracts

Coordinating with CFO and Compliance Manager on stock exchange filings, including monthly stock options reports (TSX reports); preparing of 45-106 and material change reports, treasury orders for common shares, warrant certificates and a warrant register

Preparing and filing of insider trading reports on behalf of designated insiders to the Securities Commission (SEDI filings)

Conducting SEDAR (System for Electronic Document Analysis and Retrieval) and EDGAR (Electronic Data-Gathering, Analysis and Retrieval) searches and reports

Preparing and reviewing documents regarding corporate approvals such as incorporation and organization of new corporations, declaration of dividends, banking, share transfers, appointment of directors and officers, and the annual corporate business of the corporation’s subsidiaries

Maintaining Director/Officer Share ownership records

Assisting Claim/Collection Officer with Lease preparation, Amendment Agreements, Personal Guarantees; filing and tracking of provincial court small claim matters

Reviewing insurance policies and claims; conducting legal research and investigations as needed

Preparing, drafting reports regarding the status of Patents, Trademarks and Copyright;

managing the Intellectual Property files and registers;

Drafting of pleadings, affidavits of records, applications, and helping to format briefs and factums

Assisting with office projects as required: preparing reports, presentations, and events

Bennett Jones LLP, October 2007- November 2009

Corporate Services Paralegal

Filing Annual Returns and Notices on CORES

Preparing Annual Return Packages for AB and Extra-Provincial Corporations; AB Societies and Non-Profit Companies

Preparing Discharges, Amendments and Renewal; drafting Financial Statements and Financing Change Statements on APPRES

Conducting Due Diligence searches including Alberta Land Titles, Nuans, Corporate profile searches in all Canadian jurisdictions and outside Canada where necessary, PPSA, Bank Act, Bankruptcy, and Litigation/Court searches

Maintaining minute books and corporate records files

Vacci-Test Corporation, November 2004 – August 2007

Corporate Paralegal

Providing administrative and Legal support to the President

Managing annual and interim shareholder mailings

Organizing annual general meetings and preparing of Managements Proxy Circulars, Form of Proxy

Assisting with all aspects of scheduling and organizing special events including room bookings, as well as setting-up and cleaning-up of meeting rooms, ordering food

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