Administrative Assistant Senior

PEGGY THEOPHILIA OPOKU- ANSAH

E-mail Address: ***************@*****.***

Phone Contact: +233-*********/ +233-*********

PROFESSIONAL PROFILE

Self-motivated, dedicated, and results-oriented individual seeking to leverage my knowledge, skills, and experience in addressing societal challenges through innovative technologies. Meticulous and eager to leverage academic knowledge with practical skills to contribute effectively to render excellent services to impact greatly in societal growth. Willing to learn, possess a zeal for teamwork and leadership, and have a penchant for innovation and growth.

EDUCATION

2016-2020 BA.

Social Work

Kwame Nkrumah University of Science and Technology – Ghana. WORK EXPERIENCE

02/2022 - Senior Administrative Assistant- THE BREW-HAMMOND ENERGY CENTRE to present. Duties:

• Promoting and maintaining a safe and healthy working environment.

• Addressing and resolving any administrative issues that arise.

• Assisting in organizing company events, conferences, or social gatherings.

• Assisting with recruitment processes, including posting job openings and scheduling interviews.

• Assisting with budget preparation and tracking expenses.

• Processing invoices, managing petty cash, and coordinating financial transactions.

• Office supplies and inventory management

• Monitoring office supplies inventory and placing orders when necessary.

• Ensuring equipment and facilities are in working order and coordinating maintenance.

• Managing seven (7) active projects.

• Overseeing day-to-day operations and ensuring smooth functioning of the office.

• Coordinating administrative activities and tasks.

• Handling incoming and outgoing emails, phone calls, and other forms of communication.

• Drafting and preparing official documents, memos, and reports.

• Managing calendars and scheduling appointments for executives or teams.

• Arranging meetings and conferences, including booking venues and catering if needed.

• Record-keeping and data management:

• Maintaining accurate records

• Organizing and archiving documents for easy retrieval. 09/2020 – 09/2021 Administrative Personnel – KNUST FACULTY OF ENGINEERING Department of Civil and Geo-Engineering (Dean Office) - : (National Service) KNUST – Ashanti Region Duties:

• Supervising the cleaners at the faculty in the absence of the administrator

• Receiving and Dispatching of Letters for the Dean.

• Assisting the Secretary

• Tidying up the office

• Receiving and returning incoming calls and emails

• Arranging meetings and conferences, including booking venues and catering if needed Running errands RELEVANT SKILLS

• Good computing skills: Competent and advanced in MS-Office; Excel, PowerPoint, Word, Outlook.

• Project Management.

• Teamwork and multitasking.

• Oral and written communication skills.

• A positive and confident personality coupled with strong work ethic.

• Positive and Confident personality

• Observant

• Versatile

• Strategic Research ability

• Strong supervision ability

• Critical thinking ability

• Excellent decision making ability

VOLUNTEERING/ INTERNSHIP

05/2016 - 08/2018

OLD MUTUAL ASSURANCE Adum-Kumasi, Ashanti Region

Consultant – Duties:

• Assisting Clients with their policy applications.

• Assisting in Administrative Work.

• Receptionist.

• Running errands for the office

01/2019 – 05/2019 Advocate

–

STREET CHILDREN PROJECT - Roman hill-Kumasi, Ashanti Region Teaching – (S.C.P VOCATIONAL SCHOOL) - Appiadu-Kumasi, Ashanti Region Duties:

• Advocacy through Sensitization.

• Teaching - Mathematics, Social Studies and English I imparted knowledge to some young head porters supported by the Reverend Sisters to help transform their lives positively.

2020/2021 Volunteering during Covid-19-

• I actively engaged in community outreach programs, collaborating with local organizations. My role involved conveying information about preventive measures, vaccination campaigns, and available resources. This required effective communication skills as I interacted with diverse community members to address concerns and provide reliable information. These experiences honed my ability to convey complex information clearly and accessibly, a valuable skill in any professional setting.

• I participated in remote volunteering initiatives to contribute to community well-being from the safety of my home. Joining virtual support groups, I offered emotional and informational support to individuals grappling with the mental health challenges posed by the pandemic. This experience not only enhanced my empathetic communication skills but also underscored the importance of adaptability in navigating evolving circumstances, a crucial quality in any professional setting. Volunteering during the COVID-19 pandemic provided numerous opportunities to collaborate with diverse groups, including healthcare professionals and fellow volunteers. These experiences strengthened my ability to work effectively in interdisciplinary teams, fostering a collaborative spirit essential for navigating complex challenges. Furthermore, the networking opportunities facilitated by volunteering allowed me to connect with professionals across various industries, expanding my professional network and opening doors to potential career opportunities. The unpredictable nature of the pandemic demanded a high degree of adaptability and crisis management skills. Volunteering during this time required quick decision-making, problem-solving, and the ability to remain calm under pressure. These experiences equipped me with a resilient mindset, a quality that I bring to any professional setting, demonstrating my capacity to thrive in dynamic and challenging environments. MEMBERSHIP

CEDEP- Centre for Development of the People- 2012-2013 Objectives:

• We empower disadvantaged groups, community-based organizations and institutions to work for the rights of their members and ensure the recognition of their needs and capacities by the structures of authority.

• We sensitize critical actors in society to protect the rights of the marginalized and ensure the recognition of the needs and capabilities of the latter by the structures of authority.

• We enhance women's ability to improve the quality of their lives through participatory decision-making, access to and control of resources, skills and benefits.

• We improve the quality of life of the youth through the acquisition of relevant skills and knowledge to enable them to make informed decisions in economic and social matters. LEADERSHIP POSITIONS 2013- Present

Financial Secretary (Chairman)- Vessels of Praise Inco-operated (Victory Baptist Church) Handling all finances related to the in cooperated. Vice President – Vessels of Praise Inco-operated 2013-2021 Assisting the President in all endeavours concerning the incooperated. Secretary- Vessels of Praise Inco-operated 2013-2021 Chairperson - planning committee for mighty praise program- 2019 LANGUAGE SKILLS

• English (official language)- Excellent in both written and spoken

• Spanish- beginner in speech only

• Chinese – beginner in speech only

• Italian- beginner in speech only

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