Office Administration Logistics Management

Jens Jophy John

Irvine, California

+1-917-***-**** *************@*****.***

Versatile Administrative Managerwith an impressive track record of 16.6 years of excellence in Office Administration with expertise in Administrative Processes, Office Procedures, HR Processes, Facility Management, Logistics Management, Vendor Management, Cost Control, Procurement, Travel & Hospitality and Team Management.Adept at coordinating meetings and conference calls, planning itineraries, and designing detailed spreadsheets. Good knowledge of industry standards and practices with regard to manpower planning, employee engagement, compensation, fringe benefits, retention programs, etc. Well versed with the Labor Laws and compliance formalities of Central, State, and Local governments. Work effectively with cross-functional teams in ensuring operational and service excellence.

Office Administration

Asset Management

Customs Bonding & De-bonding

Documentation and control

Joining & Exit formalities

Appraisal process

Payroll

Statutory areas (PF, ESI, PT, IT, and TDS)

Office Supplies Management

Logistics Management

Vendor Management

Team Management

Training and Development

Policy and Procedure Modification

Strategic Planning

Sales & Marketing

Manager – Administration& Facilities Oct 2022– Sep 2024

RR Donnelley India Outsource Pvt Ltd, Trivandrum, India

Associate Manager – Administration& Facilities Jan 2017 – Jun 2022

RR Donnelley India Outsource Pvt Ltd, Trivandrum, India

Sr. Executive – Facilities & Logistics Oct 2012 – Dec 2016

RR Donnelley India Outsource Pvt Ltd, Trivandrum, India

Sr. Executive HR – Admin Dec 2011 – Oct 2012

Texze Web Solutions, Bangalore, India

Office Superintendent Jan 2011 – Nov 2011

VSA Group of Institutions, Salem, India

HR & Administrator Jun 2009 – Dec 2010

Elite Technology LLC, Muscat, Oman

Administrator Apr 2006 – Apr 2009

Royal Marbles, Edakkara, India

Administration & HR Operations

Budgeting, Costing and Negotiation.

Administering the Asset Management System.

Statutory areas (PF, ESI, PT, IT, and TDS)

Preparation of audit reports, Government reports, General Administration

Customs Duties, File Maintenance, Bonding & De-bonding.

Labor Laws and Compliance formalities of Central, State, and Local governments

Procurement, Facility Build out supervision, Stationaries & Consumables Supervision.

Maintaining employee folders and working hour’s documentation.

Travel & Hospitality Arrangements, Visa Processing, Petty Cash Management

Preparation (incidental) of Address proof, Salary slips, deputation letters, etc.

Leadership, Team Management & Reporting

Managing a team of more than 100 people.

Mentoring team members, Organization and planning.

Problem solving and analytical thinking.

Strong work ethic, Adaptability.

Monitor monthly MIS, Admin Dash Board, and Costing& Variance Reports.

Vendor Management & Procurement

Getting the quotes and preparing Purchase Orders.

Dealing with Vendors on purchase, maintenance and other services.

Receipt of Material report, Stock& Asset Management.

Monitoring timely delivery status and conducting monthly meetings with the vendors.

Follow-ups for receiving the Payments, Invoices, etc.

Sales & Marketing of Materials/ Projects.

Facilities & Operations Management

Handling Housekeeping, Security and Canteen Management System (Food Courts)

Transport & Journey management.

Routine operation & Maintenance of all electrical installation, AC & Plumbing.

Record the temperature of dedicated areas, TOD meter & UPS readings.

Receiving enquiries from Customers, Contractors, and Scraping of Old Assets.

Handling Security procedure, Health & Safety, Fire alarm, Access cards.

MS Word, MS Excel, MS PowerPoint, MS Access,MS Outlook, Tally, and DacEasy.

Strong Communication & Presentation Skills

Critical Thinking and Problem Solving

Teamwork and Leadership

Creativity and Innovation

Organization and Planning

Attention to Detail

Ability to work well under pressure

Time Management

ACP- International Business

University of California, Irvine

Master of Business Administration – International Business

Bharathiyar University, Coimbatore, India

Master of Business Administration

Rabindranath Tagore University, Bhopal, India

Bachelor of Arts, Economics

Calicut University, Calicut, India

PROFILE SUMMARY

CORE COMPETENCIES

WORK EXPERIENCE

PROFESSIONAL SKILLS

TECHNICAL SKILLS

SOFT SKILLS

EDUCATION

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