Administrative Support Managing Director
Resume:
Silvina Rosa Pereira Da Gama
CONTACT
Executive Resume Profile
PROFESSIONAL PROFILE
An accomplished and dynamic professional with over 35 years’ working experience across various industries. Well known for my ability to meet, achieve and exceed company and customer objectives.
I am a self-starter who is goal-driven, dynamic and passionate with a high level of integrity in my dealings with people and business. I am an excellent communicator and networker with well-developed interpersonal skills. I can form trusted relationships with subordinates, clients as well as superiors.
I am currently seeking a position within a well-established company where my skills will be of value as well as reach career advancement.
Positions:
Personal Assistant, Executive Secretary, Operations / Office Manager, Admin
*******.******@*****.***
https://www.linkedin.com/in/silvina-da-gama-32292483/
Cape Town, South Africa
WORK EXPERIENCE
PERSONAL
Operations Manager
Chimerical Technology (Pty) Ltd - 01 March 2024 - Present
Duties:
Collaborate with the Managing Director in setting and driving organizational vision, operations, financial, and hiring strategies.
Work with the Managing Director and Executives to create, implement, and maintain company-wide policies and procedures.
Identify and structure new company goals and oversee the daily functions of the business.
Collaborate with managers of various departments to develop systems and processes for key project deliverables and company operations requirements.
Plan, budget, and support the financial health of the company, maintaining strict confidentiality of the company's financials.
Ensure accurate and current operational figures are reported to the Managing Director.
Control costs through continuous initiatives to identify and eliminate waste expenditure.
Conduct reviews and evaluations for cost-reduction opportunities.
Oversee operations of the finance, human resources, support, and supply chain departments by setting goals and objectives and designing a framework for these to be met.
Liaise with auditors/accountants to ensure correct monitoring of company finances is maintained.
Maintain and develop relationships with key financial institutions to ensure future capital and project requirements can be met.
Maintain a key focus on the strategy and development of the company and its management team.
Monitor operational performance of both internal and external service providers.
Create and cultivate a cooperative and supportive workplace setting.
Monitor department-based performance metrics.
Receive, review, and respond to payment approvals and cost notifications.
Identify improvement opportunities required by different departments to improve company operations.
Manage and resolve any issues that may impact the day-to-day operations of the company.
Act as the human resources representative for the company, including managing the HR administration, reviewing and handling contracts, payroll, and leave, as well as staff relations.
Resolving staff issues as quickly as possible.
Perform other related duties as required to meet the ongoing needs of the company.
ID: 691***-****-** 3
Citizenship: South African / Portuguese
Gender: Female
Transport: Own
Driver’s License: Code 08
Languages: English, Afrikaans & Portuguese
Availability: One Calendar Month
Relocate: Nationally & Internationally
TECHNICAL
MS Excel
MS Word
MS Outlook
MS PowerPoint
MS Dynamics
SharePoint
Internet
SAP
Senior Executive Secretary / Office Administrator
Putco (Pty) Ltd - 20 August 2021 – 29 February 2024
Reason for Leaving – Opportunity to work in Cape Town
Duties:
Secretarial and administration functions, to support the effective functioning of the Corporate Director, Technical Executive, Personnel Services Executive and Labour Relations Executive offices.
Maintain executive’s schedules / diaries and plan / schedule meetings / appointments.
Management / booking of meeting rooms, setting up meeting rooms / boardroom and auditorium.
Liaise with directors, executives, managers, employees, customers and suppliers and other stakeholders including industry associations such as SABOA, COBEO, SARPBAC, and BIRF.
Prepare agendas and attend to all meeting arrangements (contact and virtual meetings) including setting up dates and times for meetings, issuing of electronic invites and virtual meeting links and liaising with attendees on availability and attendance.
Handle confidential company documents and information ensuring that it remains secure.
Prepare payment requisitions and liaising with Accounts regarding payments of accounts.
Maintain electronic and paper records and comprehensive filing systems and archives ensuring that information is organised and easily accessible.
Conduct research and prepare presentations or reports as assigned.
Statistics related to management accounts and cost control.
Printing and compiling document packs for CCMA cases / Lawyers / meetings.
Monitor office and clinic supplies; control stationery / photocopier toner / paper and functioning.
Arranging refreshments or lunch for meeting attendees.
Receive and screen phone calls and dealing with queries and complaints.
Receive visitors and accompanying them to meeting venues and provide general support to visitors.
Maintain various management controls & statistical registers. Managing deadlines for submissions.
General control of office regarding cleanliness, admin duties and efficient functioning.
Any other duties associated with a secretarial and administrative position.
Junior Project Manager / Project Administrator - Valpré Project (Contract position only)
ABSA Group Limited - 29 January 2018 – 28 June 2020
Reason for Leaving – End of Contract & Covid Lockdown
Duties:
Assisting with Projects involved with the separation of Absa from Barclays.
Working in the IS Department within the Valpré Project.
Checking financials for projects on SAP.
Status Reports on a weekly basis.
Updating the Book of Audit Report monthly. Updating the SharePoint Folder.
Raising Purchase Orders on SAP & processing Invoices for payment.
Change Control Notes for any changes within a project.
Chasing up on the approval from Management of the relevant departments.
Assisting Project Managers with all their admin requirements.
Admin with regards to the migration of emails to the new domain.
Ensuring IT migrate the correct users at the required time.
Requesting access to SharePoint for new employees.
Ordering of stationery and other office items through SAP.
Compliance Officer / Remuneration & Benefits Administrator / Personal Assistant to General Manager
Eurasian Resources Management Group South Africa (Pty) Ltd - 1 November 2011 – 10 August 2017
Reason for Leaving - Retrenched
Duties:
Assisting with Disciplinary Hearings & Sexual Harassments, etc.
Checking all Vendors / Suppliers before engaging with them for business.
General administrative duties for the Risk & Compliance Team.
Payroll for both local & expat employees throughout Africa.
Assisting the team members of the Coal Division, Diary Management.
Attending meetings in Maputo, taking minutes, typing & distributing them.
Flight Bookings, jet & hotel, keeping log of GM’s workdays in the UK/SA.
Arranging dinners, etc. for the team, assisting the GM with personal matters.
Boardroom bookings & making coffee, Ensuring Drivers availability.
Travel to Africa and Head Office in Luxembourg.
Started working in the Coal Division, as the Personal Assistant. Transferred to Human Resources, assisting with remuneration & benefits on the payroll side.
Transferred to the Risk & Compliance Department doing world checks, etc.
WORK EXPERIENCE
Matric, Transvaal Senior Certificate
Malvern High School, Johannesburg
1987
Executive Secretary Diploma Course
Drake College – Secretarial & Finishing School, JHB
1988
Various Microsoft Office 7 Packages
Monyetla Consultants
(Internal at FNB)
Paralegal Training Course
The Paralegal Training and Placement Institute
Various Computer Packages
Options in Training, Johannesburg
1992 – 1994
Various Microsoft Office Packages & Basic WordPerfect
Connie Jonck Consultants cc (Internal at FNB)
1998 & 1999
Microsoft Windows 95
Training Excellence (Internal at FNB)
Various Microsoft Office Packages
Cheshire Associated Training Services, Houghton
WordPerfect 5.1
Kelly Greenoaks – Secretarial & Business College, JHB
Compliance Training – In-House
TEFL Course – Online English Teaching
EDUCATION
JANEINSTA
JANETWITTER
JANEFACEBOOK
Accounting
Administration
Analytic Thinking
Budgets
Business Operations
Change Management
Coaching Skills
Communication Skills
Compliance
Computer Literate
Continuous Improvement
Contract Monitoring
Corporate Governance
Customer Service
Data Analysis
Diary Management
Employee Management
Employee Relations
Employee Supervision
General Management
Hearings
HR Assistance
Implementation Assistant
Interpersonal Skills
Invoice Reconciliation
Leadership Skills
Management Skills
Meeting Assistance
Payment Approvals
Performance Management
Personal Assistance
Problem-Solving
Process Improvement
Procurement
Project Assistance
Project Budget Controls
Quality Administration
Relationship Building
Reporting
Risk Management
Staff Documentation
Staff Recruitment
Stakeholder Engagement
Strategic Planning
Technology Management
Time Management
Training and Facilitating Skills
Travel Arrangements
Troubleshooting
Typing Skills
Vendor Management
Personal Assistant to General Manager
Riversdale Moçambique Limitada (Mining Group) - 2 December 2009 – 30 September 2011
Reason for Leaving – New position at Eurasian Resources
Duties:
Working on site at the Benga Opencast Coal Mine Project, situated in Tete.
The mining of opencast coal in a large area known as Benga in Tete.
Setting up appointments in the GM’s diary with the relevant HOD’s on a weekly basis; management of the boardroom cleanliness; ensuring fridge stocked with water and cool drinks before meetings; prioritising daily duties.
Sourcing new companies for promotional / corporate gifts / items to be handed to clients / visitors; maintaining stock and ensuring the continuous supply thereof; ordering of stationery and refreshment, etc.
Liaising with the catering company to ensure that snacks / lunch was provided for meetings; ensuring the projector was in working order before meetings.
Assisting with arranging client visits to the site; follow-up on transport to and from the airport for clients / visitors arriving / departing; follow-up of accommodation for clients at the camp; ensuring the catering company on site was aware of any clients / visitors for lunch / supper; ensuring that PPE was available for clients / visitors in order to be able to show them the site.
Diary management of senior managers.
Assisting the other managers / staff with secretarial / admin requirements.
Assisting with Fortnightly Reports to Head Office; general Personal Assistant / Secretarial functions.
Quality Surveillance Coordinator (Contract position only)
Worley Parsons (SLWP) - EMAL Project (UAE – Dubai) - 27 July 2008 – 5 March 2009
Administration Co-Coordinator (Contract position only)
AMEC / GRD Minproc - Tenke Project (DRC - Congo) - 1 October 2007 – 18 July 2008
Procurement Assistant / Marian Administrator
Murray & Roberts - Engineering Solutions - 1 January 2007 – 21 September 2007
Training Coordinator
Murray & Roberts - 17 Octo0ber 2005 – 31 December 2006 (Permanent)
Personal Assistant to Finance Director
Cadbury South Africa (Pty) Ltd - 1 August 2005 – 26 September 2005
PA to Managing Director with some Telesales
Synergy Dynamics Business Development and Sales Training Institute - 1 August 2002 – 11 July 2005
Account Executive / Representative
Tunleys cc (Mail Distribution House) - 1 February 2002 – 31 July 2002
PA / Secretary to the Dealer Principal
BMW S.A. (Pty) Ltd - A Division of Forza (Pty) Ltd) - 9 July 2001 – 30 November 2001
Secretary to Managing Director & Regional Marketing Manager
WesBank (Divisional Office & Gauteng Central Branch) - 30 August 1999 – 30 June 2001
Secretary to Assistant General Manager: Sales
First National Bank of Southern Africa Limited - 4 May 1998 – 29 August 1999
Secretary to Group EDI Co-Coordinator
First National Bank of SA Ltd (Corporate & Investment Banking) - 29 September 1997 – 3 May 1998
Secretary to Chief Manager: Operations
First National Bank of Southern Africa Limited - 22 May 1995 – 28 September 1997
Secretary to Chief Manager
WesBank - 1 May 1993 – 21 May 1995
KEY MANAGEMENT SKILLS
WORK EXPERIENCE
Mr. Gary Gilburt
Former Head of Human Resources
ERG Africa
Mobile No: +27-82-901-****
Email: ***********@****.**.**
Mr. Patrick Mulumba
Président Directeur Général (Metalkol S.A), Risk and Compliance
ERG Africa
Mobile No: +27-72-482-****
Email: *******.*******@*********.***
Mr. Peter Williams
Project Manager
Absa Group
Mobile No: +27-83-294-****
Email: *****.********@****.******
Graham Crundwell
Project Manager
Absa Group
Mobile No: +27-83-289-****
Email: ***********@****.**.**
Mr. Barry Doyle
Associate Partner DDRA & Associates, DDRA & Associates
Mobile No: +27-83-276-**** Email: Email: *****.*****@****.***
Mr. Peter Taylor
Project Manager - Iron Ore Projects (Logistics & Infrastructure), BHP Billiton
Mobile No: +61-400-***-*** Email: Email: ********@*****.**.**
Mr. Michael Gillespie
Former Manager Planning
Benga Project, Riversdale
Mobile No: +27-83-306-****
Email: ****.***********@*****.***
Mrs. Patrys Laubscher
Former Group Environmental Manager: Africa
Benga Project, Riversdale
Mobile No: +27-82-375-****
Email: **********@*****.***
Mrs. Merle Cohen
Former Branch Manager
Kelmac Group of Personnel Services
Mobile No: +27-82-885-****
Email: *****.*****@*******.***.**
Administration Controller
WesBank - 30 March 1992 – 30 April 1993
Personal Assistant / Receptionist
Kelmac Group of Personnel Services (Kelly Personnel Group) - 1 January 1991 – 10 March 1992
Secretary to Admin & Development Director
Kelmac Group of Personnel Services (Kelly Personnel Group) - 12 February 1990 – 31 December 1990
Personal Assistant / Receptionist
Kelmac Group of Personnel Services (Kelly Personnel Group) - 1 January 1989 – 11 February 1990
Temporary Assignments While Unemployed:
Real Estate Sales Agent
ERA Real Estate - 1 June 2021 – 31 July 2021 (2 Months)
Office Manager
TS5 Mining Group - 1 April 2021 – 31 May 2021 (2 Months)
Retentions Consultant
Isabella Garcia International - 15 October 2020 – 12 November 2020 (1 Month)
Temporary Assignments While Unemployed During Recession:
PA / Secretary to the Financial Director
The Aveng Group - 2 November 2009 – 27 November 2009 (1 Month)
Kaleida Project Management Company (Pty) Ltd (KPMC)
27 July 2009 – 17 August 2009 (15 Days)
RSV Enco Consulting (Pty) Ltd – Programme & Project Managers
6 July 2009 – 13 July 2009 (7 Days)
Altech – CEO’s Office - Assisting the CEO’s PA’s
29 May 2009 – 22 June 2009 (16 Days)
Part-Time Employment History:
Receptionist
Kelmac Group of Personnel Services (Kelly Personnel Grp of Companies)
1 April 1989 – 2 December 1989 (Saturday mornings only)
Saleslady
Bennie’s Bargain Shoe Store
1 July 1984 – 31 March 1989
REFERENCES
WORK EXPERIENCE
Contact this candidate