Accountant

Internal

Maggie Xu (Jiani Xu)

Date of birth: May 25, 1988

Education: 2011.03 - 2014.02 Shanghai Fudan University Major in English 2007.09 - 2010.06 Shanghai Etop College Major in Business Management Contact: +86-136******** ***********@******.***

Accounting Certification: CMA

Familiar system: SAP, Coda, Basware

Self-introduction

11+years of accounting experience in CAT, GE, and IKEA. Function related to internal control, accounts payable (Supplier and T&E) and general ledger. Good at process improvement, cross team coordination, and communication. A person with good resilience and high commitment. Good at English communication with stakeholders in different countries, such as India, Bangladesh and Pakistan.

Work Experience

2019/4-now IKEA Supply China

Accounting & Reporting Accountant(2024/1-now ) report to Accounting & Reporting Manager

(starting to take the work from Oct. 2023, officially joining the team in Jan. 2024) Scope: responsible for the end-to-end process of supplier payment, T&E payment, and some general ledger work for 4 Asian companies. India, Indonesia, Pakistan & Bangladesh. Key tasks:

--Supplier Payment & Master Data creation (different legal entity follows different way): Offline: From the supplier master data and account code master data creation to manual invoice booking by using the excel file post to the system and send the payment proposal to treasury team. Online: From the approval matrix set up in the system to invoice booking and follow up the approval status in the system and send the payment proposal to treasury team.

--T&E Payment: From the employee master data creation to approve the employee claim and arrange the payment to employee based on the T&E policy.

--General Ledger: perform MJE and amortization, balance sheet schedule preparation and review with business to solve the long aging parts. Re-invoice to the inter-company. Bank booking.

--Tax Management: Prepare the open tax list, confirm and understand the tax rate adjustment with oversea KPMG, Settle the tax payable to the government.

--Invoice system project: Working with global solution team and local team to go-live the system, and secure all invoice bookings are through the system, instead of the manual payment. My role is acting as responsible person of China team to coordinate the meeting, follow the milestone, follow up the testing result, align the to be process and push the go-live date.

--Common Purchase Platform Project: Lead by global project team, as a part of the accounts payable process, my role is to join the project team, understand the process of the new platform and share the impact on the Accounts Payable process, or learn how can improve the process. Also support to mapping the GL account to each category in the system.

--Improvements: For example, summarize the un-happy flow on the invoice booking process and proposed the ways to local team to improve the efficiency. Align the tax data verification way among local team and KPMG to make everyone clearly on each step. Understand the local manual payment and reduce the cheque payment.

--Others: System super user, audit support, support to solve any issue or any concern from the local team. Key achievements:

1. Invoice system go-live for 3 companies. Is now focus on the auto coding template set up to improve the invoice booking accuracy and efficiency.

2. Change the bank authorization way and improve the pay on time rate. Finance Operation Specialist (2021/2-2023/12) report to Finance Operation Team Leader

(Due to different roles in the Accounts Payable Team, the team was organized into to different teams to achieve the high- efficiency work. And my role was changed to this role as well.) Internal

Scope: responsible for payment process improvement and risk control for 9 Chinese LEs (12 BUs). Key tasks:

-- Supplier Payment: timely and accurately to book the invoice and make payment to internal and external suppliers. Including domestic payment and oversea payment.

--KPI package design: root cause analysis of lead time and un-pay on time cases, improvement action set up and followed up to solve the problem. AP POT increased from 70% to 96%+ through various improvements.

--Process improvement: deep dive into the pain point of AP end to end process, looking the way to improve with stakeholders and achieve a win-win process. For example how to improve the non-trade payment process.

--Internal control: risk assessment, analysis and review the control points of AP process, create the process map, maintain the working methods. Perform self-assessment for other teams.

--AP system super user: working with the global AP team and system solution team to find out the best way of invoice processing.

--Others: Audit support, deliver the training and communication newsletters to key stakeholders. Key Achievements:

1. Invoice interface project (lead): Achieved100% China VAT invoice auto interfaced to AP invoice system

(Basware) with header data by SFTP solution, released manual work on invoice upload. Achieved 100% accuracy and reduced invoice upload lead time.

2. E-invoice interface project (lead): Achieved 100% China E-invoice auto interface to AP invoice system by portal solution. This means that the supplier or applicant sent the invoice by e-mail, IKEA received the invoice in system within the next few minutes.

Accounts Payable Leader & Labor Union Chairman (2019/4 – 2021/1) report to Accounting & Reporting Manager Scope: Responsible for Chinese legal entity payment, which covers 11 legal entities (17 BU) and 5 headcounts (4 AP, 1 cashier), process including AP, AR, employee claim, cashier, bank closing and some GL tasks. Key tasks:

--Team Management: create environments of trust and support team members for growth.

--Accounts Payable Process: Secure invoices are timely scan to the system for booking and accurately paid to suppliers. Accrual lists are prepared correctly.

--Accounts Receivable: Secure timely and accurately invoice issue to clients. Correctly book the receivable based on the bank transaction.

--T&E: Secure the T&E manual booking for certain legal entities timely paid to employees.

--Treasury: Secure the smoothness of regular payments, timely processing of bank transactions, such as communication with banks for oversea trade or non-trade payments or receivables.

--General Ledger: Ensure that manual adjustments and amortization are correctly booked into the system. Salary accrual posted on time. Ensure all bank transactions are booked into the system on time.

--Internal Control: Maintains the control list of all related processes and ensures that the control points in each process are effective and performed.

--Project & deliver regular AP training to stakeholders.

--Chairman of the labor union to deliver different activities for whole co-workers. Key Achievement:

1. AP invoice booking system (Basware) upgrade: A global project led by Global. As the local team leader, I focus on process and functionality gap analysis, new requirements pop up, testing implementation and lead AP to explore more automated booking methods based on the upgrade system. 2015/7-2019/4 GE China

Internal Control Analyst (Asia) (2018/4-2019/4) report to senior Asia Internal Control Manager Scope: Responsible for internal control improvement and audit for Asian legal entities, to ensure that the control points in each process are effective and performed.

Key tasks:

Internal

--In proper payment monitoring: review of high-risk transactions, high-risk/business courtesy payments, supplier on boarding process (any supplier such as government agencies), to recognize high-risk transactions and check that all high- risk transactions followed the correct approval, and all supporting doc. are sufficient to protect GE’s interests.

--Perform risk audits for different functions such as Sourcing, HR and Finance. Report the issue and observations to regional leaders, follow up the outcome of action plan result. Ensure that controls are effective and efficient.

--Be a business partner to help them improve the process by redesigning or designing the new processes or risk control metrics.

--Account recon P2P review: perform a quarterly review for the high-risk recon and results report. Key Achievements:

1. HR local risk control metric project (support by the senior): Set up 3 risk control metrics for HR process, process covered One HR system, lifecycle and immigration.

2. Healthcare I2C exceptional billing review project (lead): Understand user pain points and set up Marco dashboard to reduce report workload by 70%.

Accounts Payable Specialist (2015/7-2018/3) report to Accounts Payable Manager Scope: Responsible for payments of 2 Chinese legal entities

--Supplier payment: timely perform the payment to the suppliers, follow-up on GRIR and other long aging items.

--AP KPI: provide regular AP metrics reports, take action for improvement. Including pay on time, book on time.

--Part of General Ledger: prepare the recon for AP, GRIR, VAT, payable, IIT, CIT. Perform manual adjustment and bank booking. Deep dive the balance sheet and review with the business team. Key Achievements:

1. AP long aging clearance (lead): Cleared 75% of items on GRIR report that are older than 180days. Cleared 100% open AP items that are average 500 days of aging. Cleared 62% of long aging down payments, which is an average of 1000 days of aging.

2. Lean Project (lead but supported by the manager): 0.5 headcount saved for business and AP by moving the offline work to online and removing the non-value work. 2010/7 – 2015/1 Caterpillar Remanufacturing Services (Shanghai) Co., Ltd report to Finance Manager Accounts Payable Analyst (2013/1 – 2015/1)

--Working with SSC to ensure the correct booking, on time payment.

--Non-trade tax calculation and payment.

--Long Aging follow-up: AP, AR, GRIR…

--Local finance handle: bank account/cash management, tax filing, invoice/billing issue.

--Cash flow forecast, sales report, VAT recon and support for internal control. Facility Head Assistant (2011/1 – 2012/12) report to Facility Head

--Support FH’s daily work and major event of the company.

--Office admin: Office 5s management, new EE training, 5s audit, shuttle bus and cleaner management. Supply Chain Support (2009/11 – 2010/12), 2009/11-2009/6 work as intern report to Warehouse Supervisor

--Timely and accurately book warehouse transactions with SAP, including Goods receiving, goods delivering, material movement…

--Perform periodic inventory counts and variance analysis. Make inventory adjustments in SAP.

--Participate warehouse quick transformation project led by black belt. (Support on the warehouse moving, to a new location, reset all location labels, 5S management…)

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