Executive Assistant Team Member

Doris W. Woods

* ***** ******* * Durham, NC ***** * 919-***-****

Core Professional Strengths:

Ability to communicate and work conscientiously with diverse teams of professionals

Leader and team member with strong problem solving and solid time management skills

PC knowledgeable with intermediate to advanced skill sets in Microsoft Office programs

Engaged in community services undergirding those less fortunate

Professional Motto: There is always an alternative, always!

EDUCATION: North Carolina Central University

BA, Business Administration, 1987 Concentration: Marketing

EXPERIENCE:

05/2018 Executive Assistant, NC Central University Durham, NC. * Department of Public Administration

Ability to manage a workload of diverse tasks, to organize and prioritize work effectively.

Researching and conducting data management to prepare documents for review and presentation by advisory boards, committees, and faculty.

Effectively can choose a mode of delivery developing solutions and expediting to satisfaction.

Budget overseer, expensing, and reconciliation for state funds of $50K or more

Event planning for groups of 100 or more facilitating venue, transportation, meeting materials, and catering.

Travel arranger for domestic and international travel.

Office Manager with tasks that include but are not limited to ordering supplies, inventory, meeting arrangement for director, and managing student database.

01/2007-05/2018 Business Services Coordinator - Division Manager, UNC at Chapel Hill, Chapel Hill, NC. * ObGyn Urogynecology Academic Office

Onboarding, orientation, and credentialing of professionals in medical environment with active planning and compiling for annual reporting and time-sensitivities.

Demonstrated ability to organize, monitor and follow-up; prioritize projects based on organizational needs and manage all administrative functions for the Division Chief and 8 divisional members.

Supervise full-time employee and work-study employee with orientation to the administrative environment and efficient work ethics.

Assist in the hiring of new clinic faculty with appointments, reappointments, promotions and credentialing matters.

Account manager: projects and monitors state budgets and grant accounts.

Clinical and academic scheduler for all division members.

Updates the divisional written materials and images for marketing and public relations.

Assess and resolve problems that require research and review of policy and procedures.

Provide medical transcription of doctor’s notes for the Urogynecology Div.

07/2001-01/2007 Executive Assistant, UNC Hospitals, Chapel Hill, NC * Managed Care Office

Skill set includes: managing calendar for Senior Vice President and other administrative staff; preparing agendas, strategic plans, reports, check requests, budgets, purchasing and personnel responsibilities. Organize and assemble documents for executive meetings, and independently edit, assimilate and compose materials to use in a variety of settings. Interpreting policies and procedures for travel, safety, fixed assets, outside contracts; and proven ability to plan, assign, and organize high volume, fast-paced office superbly.

Payroll manager for 5 departmental members approving time.

Supervised temporary employees.

Contract manager of 250 plus contractual files. Monitoring and tracking change activity with distribution of a monthly report.

SEMINARS/TRAININGS

*People Admin Hiring Program (August 2018)

* Microsoft Excel Enhancement Training (July 2017)

* Carolina BEST Supervisor Training (July 2016), UNC

* Managing for Superb Performance: All People – All the Time (Jan. 2016), UNC

* EPIC and Connect Carolina Accounting Program Trainings (April & October, 2014), UNC

* American Urogynecologic Soc. Mtg., Fellowship Coordinator (Oct. 2013), Las Vegas, NV

* American Urogynecologic Soc. Mtg., Fellowship Coordinator (Oct. 2012), Chicago, IL

* Opening Doors: A Personal and Professional Journey (Sept. 2010), Greensboro, NC

* Effective Decision Making (May 2010), Chapel Hill, NC

* Influencing and Negotiating Effectively (March 2010), Chapel Hill, NC

* The Exceptional Assistant (Jan. 2008), Chapel Hill, NC

* Management Skills for Administrative Professionals (Dec. 2009), Chapel Hill, NC

* The Totally Responsible Person (May 2008), Chapel Hill, NC

* The Essentials of Credibility, Composure and Confidence (1998), Chapel Hill, NC

* How to Supervise People (1998), Raleigh, NC

* Medical Terminology (1990), Durham Technical Community College, Durham, NC

SKILLS

* 25+ year’s administrative experience

* Self-starter capable of independent judgment and decision-making

* A proven team player able to teach and follow

* Excellent interpersonal and communication (oral and written) skills

Contact this candidate