Human Resources Assistant

Leatrice (Lea) Shirley

***.*********@*****.***

925-***-****

Summary: Human resources coordinator with solid experience managing employee benefits, employee hiring and onboarding, performance management and HR records. Reliable and organized team member with the ability to communicate effectively and handle office changes. Strong interpersonal communication skills; adept at team collaboration and working independently with a high degree of initiative.

Computer Skills: 2011 Microsoft Office / Excel & 2013 Microsoft Suite, PowerPoint, Calendly, DocuSign, Zoom and Teams

HRIS: BrassRing, ADP, SAP, People Soft, Ceridian, JD Edwards, Hire Right, Taleo, Virtual Edge, Workday, Trinet, Jobvite, IFAS, Halogen and Position Manager

Kaiser Permanente - Operations Coordinator

(January 2024 - June 2024)

contract thru Ascot Agency @925-***-****

Supported Cardiology, Radiology and Genectics recruiters populations with processes as follows:

·Scheduled virtual and in-person candidate interviews.

·Implemented interview agendas.

·Provided general administrative support to Chief Medical Officers, including managing calendars, scheduling meetings on their behalf, and facilitating comunication with internal stakeholders.

·Coordinated and administered candidates travels, and reimbursements.

·Assist in maintenance of clinical licensing and certification requirements.

·Ensure candidates have a positive experience during the recruiting process.

·Provide weekly onboarding reports and collaborate with recruiter.

·Point of contact for all new hires, recruiters and hiring leadership

·Support additional Recruiting team as assigned.

Alameda Health System (AHS) – Lead Recruitment/Employment Coordinator

(November 2016 – June 2023)

Supported Talent Acquisition Team; responsible for generating support and coordination in all areas and phases of the recruiting cycle with various tasks, including;

·Processed new hires (Executives, Directors,Physicians and interns) onboarding procedures; ensure electronic new hire documents are completed in a timely manner.

·Scheduled virtual and in-person interviews.

·Scheduled and served on panel interviews.

·Scheduled new hires health, physical and drug screens.

·Scheduled and assigned all new hire employee ID badges

·Heavy communications with recruiters, candidates and hiring managers; maintained updates to managers with their new hires onboarding process.

·Maintain and updated the applicant tracking system with accurate and timely information.

·Maintained all records related to drug and alcohol testing in accordance with applicable laws and regulations. Ensures complete confidentiality of records and test results.

·Facilitate and New Employee Orientations

·Prepared routine correspondence for candidates, general public and AHS employees related to job opportunities, employment procedures, AHS rules and regulations. Answered routine inquiries.

·Assisted in performing research by gathering, assembling and compiling data and information required for various reports.

·Served and initiated contact for employee absences, leave request and workers compensation/unemployment claims. Verifies absences with employees as necessary and sends related correspondence as necessary to remain compliant with state and federal laws.

·Overseen processing of a variety of Human Resources-Recruitment transactions to assure timeliness, accuracy and proper processing.

·Backed-up recruiters while out on PTO

·Performed preliminary pre-screening of employment applications for minimum qualifications and completeness; meet and greets applicants.

·Entered and updated applicants information into the Applicant Tracking System;

·Coordinate and facilitate career fairs at various locations.

·Point of contact for hiring managers, recruiters, candidates and employees

·Completed projects as assigned.

Golden Gate Bridge Highway & Transportation – Human Resources Coordinator:

(January 2016 - November 2016)

contract thru AppleOne Staff ing @510-***-****

·Maintained databases, filing systems, and record keeping systems.

·Provided information to the public in person and on the telephone.

·Assisted in recruitment and selection by assisting with resume and application correspondence, scheduling and administering examinations, and greeting candidates for interviews.

·Provided administrative support to the department and/or related divisional departments as needed.

·Maintained Human Resources requisitions, recruitment files, and eligibility lists.

·Set-up conference and meeting rooms.

·Proctor candidates test.

·Meet, greet and escort candidates.

·Coordinate Panel Interview binders.

·Coordinate and maintain benefits forms and files.

·Coordinate New Hire packets.

·Follow-up and maintain DMV pull reports.

·Process employee badges and maintain spreadsheet report.

·Process I-9s.

·Created and Maintained confidential personnel files.

·Prepared and distribute job announcements.

·Maintained and distribute orientation materials.

·Post job positions on various websites.

·Heavy customer service contact

·Manage communications between Analyst and candidates

Bay Area Rapid Transit BART - Human Resources Administrator: (Jan. 2015 – Dec. 2015)

contract thru Search Pro Staffing @888-***-****

·Assisting Personnel Analysts with various recruitment tasks, including:

·Applicant tracking in accordance with Uniform Guidelines on Employee Selection Procedures

·Prepare and posted job postings

·Scheduled interviews

·Scheduled and retrieve candidates physicals, DOTs test results

·Meet and greet candidates

·Updated job descriptions for webBART and bart.gov

·Coordinating with outside vendor to schedule pre-employment physicals

·Conducted on-boarding and terminated orientations

·Generated and submitted offer letters

·Create New Hire personnel files

·Responding to human resource-related questions via employment hotline and email

·Creation and maintenance of employee forms and job folders

·Compilation of interview binders for all Personnel Analysts

·Coordinate a variety of individual or group meetings.

·Organize and maintain various files; types correspondence, reports and forms from drafts

·Inputs information into an on-line computer systems; operates standard office equipment.

·Facilitate panel interviews

·Attended and Coordinated Job Fair materials

·Initiate and track background verifications

·Proctor candidates test

·Tally final test scores

·Assists with projects as needed.

Prysm, Inc., Human Resources Administrator: (Dec. 2011 – Feb. 2013)

Assisted Human Resources Director & Manager:

·Maintained and handle a high level of confidentiality at all times

·Responsible for day-to-day administration of various employee benefit plans for employees

·Assist in tracking of mid-year and year-end performance evaluations

·Assist “HR Procedures for Managers” implementation

·Process payroll

·Process new hire enrollments and terminations

·Maintained and revised job descriptions and benefits summaries when applicable

·Maintain 401(k) reports and updates

·Process expense reports

·Maintain vacation calendars

·Coordinate Company events

·Assisted implementation and maintained Summer Internship Programs

·Maintain and updates employee electronic and paper records

·Coordinate and prioritized interview schedules

·Coordinate candidates travel

·Ensure new hires completed all on boarding process

·Facilitated on-boarding and off-boarding orientations

·Prepare offer letters and offer packets

·Create and manage employees files

·Ongoing filing

·Set up and maintained new hires in HRPassport

·Heavy communications between hiring managers, employees and candidates.

·Prepare and submitted offer letters

·Create and manage employees files

·Maintain headcount & HR dashboardExercises discretion and good judgment

·Exercises discretion and good judgment

·Perform other related duties/projects as assigned

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