Hr Operations Accounts Receivables

SRINIVASAN K

Mobile: 91-893******* E-Mail: ********@*****.***

~ Middle to Senior Level Assignments in HR recruitment, HR Operations US Payroll & Benefits Management, Leave Administration, Training, Process set up, AR/AP ~

A competent professional with around 20+ years of experience in the areas of HR Admin, US Payroll & Finance such as Accounts Payables, Accounts Receivables, Invoice processing, Financial Reporting, Revenue Analysis, New hire orientation, Employee Relation, Benefits Administration like Blue cross and Blue shield general health insurance for US Citizens, MIS Reporting.

A keen analyst with exceptional relationship management & team management skills with proven abilities in liaising with all department heads & authorities within organization. Exposure of working in the ERP environment. Sound knowledge in Payroll, HR post recruitment activities. Have handled payroll for United States Employees. Exceptionally well organized with a track record that demonstrates self motivation, creativity and initiatives to achieve both personal and corporate goals.

Education:

1996 – B A (Corporate Secretaryship) - University of Madras

2002 – MBA – (Sathyabama Engineering College)

Skills:

Accounts Receivables / Payables

New hire Orientation

Revenue & Ageing Analysis

Payroll Mangement

Invoice Processing

Performance Appraisal & Management

Employee Engagement & Training

Facilities Management

Quik Books, Oracle Financials, SAP – HR

Experience:

Jan16 – Till date Freelance Test Day Supervisior – British Council of India.

Responsibilities:

Overall incharge of conducting and administering IELTS, NEBOSH, CFA, ACCA, MRCP, PLAB MRCS AND UK UNIVERSITY EXAMS.

Activities include venue setup and co-ordinate with college officials, exam material management, vendors and invigilators and allocation of duties for the respective SPOCS and report to the respective Global Team within TAT.

Mar21 – Jul 23 – Savvy Soft Technologies – Sr. Executive – US HR

Responsibilities:

Responsible for new hire orientation and on-boarding activities, personal documents verification and run the BGV – Co-ordinate with vendors for on-time results and reports.

Responsible for H1B filing for US employees and contractors, GC filing process and co-ordinate with US attorneys for legal matters and administering employee benefits like insurance and 401K and COBRA processing.

Responsible for Off-boarding employees who have ended their contracts and documentation process.

Co-ordinate with finance team for final settlement payments for off-boarding employees with in TAT.

Internal – co-ordinate with vendors for facilities management – ( Food & Cab management )

Offer Roll out for internal employees, leave and attendance management for night shift employees through internal portal.

I-9 verification and audit for US employees and contractors.

Feb 17 – Nov18 – Sr. Executive – US & India HR Operations – Photon Infotech

Responsibilities : India & US HR Operations

Onboarding process of all US employees includes direct hires and contractors like offer rollouts work order extensions, P2P agreement .

Visa validation of all US employees and co-ordinate with employees for the renewal and audit reporting

Validate and audit for I-9 process completed on time.

Timely updates for Immigration related issues like work location, salary change for LCA amendments for all US employees

Updating employee information in HRIS – Taleo MIS Reporting and vendor management and maintain vendor and employee database.

Renewal of SOW for consultants and coordinate with account managers.

Handling employee grievances – internal and external employees.

Responsibilities for Canada HR Process:

New hire and tax terms documentation

Payroll process setup functions, register payroll program account with BN & SIN in CRA website

T4 forms generations and shared with finance team every year.

Jan 16 – Jan17 – Wisdom Infotech – Corporate Administrator

On boarding / Exit formalities. Well versed on the On boarding process for the US employees. Coordinating with Vendors

Benefits administration. Understanding of different types of benefits as Medical Insurance, 401K, etc - Visa/Immigration process knowledge. Responsible for contract Reviews/Negotiations on W2.

Good Understanding of working on H1-B, TN1 (Canada), OPT and F1 VISA. H1 – Amendments and Extenstion filing, Coordinating with attorneys for documentation

Hhandling biweekly payroll for US employees. Maintain data for each Payroll and also for Perdiem Pay and Leave Management, Performance Management,

Background Reference Check management across locations including Intl locations

Communicate and ensure understanding by employees of laws, regulations, and organizational policies and answer questions by managers and employees as needed

Regularly maintaining and updating Policies in HR records and update it to employees as and when required. Handling employee grievances on payroll and resolve within TAT.

MIS Reporting and Approving Timesheets through VMS (Zoniac)

Supports finance team for US state tax filing and auditing various kinds of reports, (like vacation, Visa cost, Pay and Bill rate) Payroll processing of onshore consultants.

New hire and set up in Paychex preview, Validation of employee leaves and payroll Data’s. Accounting receipts in Quick Books and collection follow ups…

Oct 11 – Dec 2015 – ATEM Corp. HR Manager –US Operations & India Operations

Responsibilities:

• Manage the on shore consultants and offshore recruitment team to ensure good customer service and adherence to on-boarding and off-boarding requirements for US clients.

• Should have good understanding of concepts such as W-2, Corp to Corp, 1099, Visa types and US labor laws. Familiar with U.S. Immigration H-1/H4, GC petition process, responding to RFEs.

• Coach and manage the offshore US HR team on compliance, TAT, SLAs and effective employee relations.

• Taking care of US HR Operations from Hire to Exit along with Benefits, Payroll, Leave Management, Performance Management.

•Conduct internal audit of DT-HR & Payroll work in the areas of U.S. employees’ personnel records and systems maintenance, new hire processing, benefits, workers compensation, leave administration, garnishments, terminations, Payroll and unemployment documentation. Document audit results and findings. Provide additional training and guidance to DT team, conduct regular operational meetings and find solutions to overcome operational challenges.

• Regularly maintaining and updating Policies in HR syetem.

• Oversee the maintenance of U.S. employees’ personnel records, HR electronic and paper filing systems. Periodically audit HR records to insure that it is maintained in orderly manner and in accordance with the department policy (I-9, medical records, benefits records, etc.) Monitor transactions in the HR systems for accuracy and timeliness.

•Handling biweekly payroll for US employees. Maintain data for each Payroll and also for Variable Incentive Pay.

• Train new joiners, assess the training needs of the team and coach them accordingly on applicable tools and processes.

•Conduct training sessions and support knowledge transfer between team members, Build KRAs, create and update Standard Operating Procedures and process documents for training purposes

•Act as a liaison with the various departments internally to meet the SLAs/deliverables. Generate relevant reports, dashboards, MIS updates as required to keep key stakeholders informed of team activities/initiatives

•Responsible to manage Immigration database and submit MIS reports. Guide associates on immigration matters business advisory

•Capture feedback on team members from internal and external clients, SDMs, counterparts and peers and respond accordingly.

•Handling employee Grievances and concerns by regularly conducting conference session. Briefing conducted with US employees to take them through various HR Policies, Training on Performance management etc.

•Responsible for workforce planning and gauging the workload and bandwidth of existing team

Interview and hire new team members as per the requirements

•Responsible for conducting performance appraisals/annual reviews and escalations for TMSs internal.

•Overall in-charge of 8 member HR team in India and 30 US consultants Responsibilities includes Screening, Scheduling (for other skills) Interview co ordination (weekday and weekend) and Offer Roll outs.

Mar 08 – Oct 08 – WIPRO Limited – Sr. Executive – Payroll Operations

Responsibiliteis:

•Managing the Payroll operations of the organization with a team of 8 payroll executives.

•Handling a wide gamut of functions like:

•On-cycle, Off-Cycle, Final Paycheck, Pension Check, Salary Query, Death Query, GTN, Direct Deposit recall, File Uploads through People soft.

•Preparing Weekly, Monthly MIS Reports like Daily Volume Report, TM Sheets, Daily Tracker Report, Executive wise tracker, Quality Report and comparison statement of Projected vs. Actual, etc.

•Generating Head count reports for Revenue / Non revenue generating head counts on a monthly basis.

•Reviewing payroll data to identify the variances with the actual figures, etc. Conducting PMS for executives and analysis the problem and set the KRA on a quarterly basis and involved in recommendation of Control process.

•Process all salary change requests based on country specific legislative requirements and agreed on by the client (approximately 80% of the client population is non-sales and 20% are on commission plans).

•Involved in new hire set up, pay rate change, PLA, LOA, RFL, relocation process, transfers, promotions, arrears payment, and terminations through people soft.

•Comp. change processing (salary/merit changes, cash bonus, recognition and review salary change requests against the client guidelines and payroll requirements. (E.g. effective dates).

•Conducting daily team hurdles and makes the team members to voice out their views or ideas / problems and try to solve it in a timely manner.

•Establishing relationship with top management on behalf of the team to facilitate fun network with in the process to motivate team members.

Aug’02 - Jul ‘03 – Echo Outsourcing as Data Management Executive

Aug ’03 - Mar’08 with Summit HR World Wide, (Former Name - Echo Outsourcing) Chennai

As Payroll Lead - US Payroll & HR Recruitment.

Role:

•Looking after end to end payroll and post recruitment activities and managing five executives.

•Responsible for:

•Work Allocation, new hire orientation, new hire set up, employee relation, computation of work hours of all employees (Time cards)

•Coordinated with sourcing team for sourcing of resumes from job portals and initate the preliminary interview and scheduling client interview for selected candidates.

•Verified Payroll Reports & Paycheck processing, Direct deposits/ on line money transfers.

•Process Weekly, Bi-weekly payroll for 325+ US employees in Bay Area using Empower & (client based) Oracle payroll software and HR Perspective.

•Time slip audit (Quality Check), Holiday / Bonus / Vacation pay processing with in TAT.

•Processing Invoices to Clients in USA for our services based on Contracts / agreements / purchase orders entered.

•Ensuring timely payments of all regular employees and who have ended contracts.

•Maintain and update payroll administration process flowcharts and controls for quarterly/annual audit and review as per the regulations.

•W2 Printing at the end of every year and send them with in TAT.

•Monitor revenue streams against budgeted costs and make sure that costs are in alignment with projected revenue streams levels with the help of Ageing, Cash Projection, and Revenue Reports.

•Coordinate with collection executives and monitoring the collection follow ups.

•Ensuring timely receipts & payments of clients / vendors and effective management of Credit Periods agreed with.

•Handling general health and dental enrollments and termination process.

•Updated company’s Employee Handbook and benefits information to comply with federal and state regulations. 401K retirements plan administration and Garnishments, Complete implementation of Time and Attendance module, HR- Benefits and Affordable Care Act module. US Benefit Administration – End to end Benefit administration along with Open enrollment every year.

•Handling Medical, Dental, Vision, life insurance, Accidental insurance, YMCA, Short Term disability and Long term disability. Handling Cobra health continuation plan, 401K retirement plan and Flexible Spending Accounts.

•Ensuring timely submission of statutory returns online for CA, CO, VA, KS, WA states through on line.

Significant Accomplishments:

•Core member of the team involved in the preparation of Monthly, Weekly MIS reports. (Payroll, project wise new hires, Client wise collection reports, and Cash Flow etc)

•Played a major role in Training new recruits, providing customer support, accounting receipts in Quick Books and Accounts Receivables (AR) Modules on day-to-day basis.

•Successfully design & implemented gaps in existing invoice process to make the process more efficient.

•Establishing relationship with team members coaching them as required and facilitating timely quality reviews, feedback sessions and training for them.

•Instrumental in anchoring the Help Desks for external employees Paycheck Queries and other benefits related queries, Medical Insurances, etc.

Anchoring additioanal responisibilites of internal administrative tasks like cab management, and other facilities management for the company.

Previous Exerience: Jan 00 – Jul02 – Executive Customer Interface – Shelters / Jan94 – Dec99 – Admin Incharge – Electronic Data Systes (Francise of APTECH)

(K Srinivasan)

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