Administrative Assistant Executive

Alison Fischer

Brooklyn, New York

PROFESSIONAL EXPERIENCE

Mubadala Capital, New York, NY October 2023 – Present Receptionist / Administrative Assistant

• Provide strong organizational and time management skills.

• Ability to manage multiple tasks simultaneously while providing a high level of customer service.

• Screened/directed a high volume of telephone calls and greeted clients/vendors

• Possess a can-do/figure-it-out attitude when proactively managing various tasks including those outside my comfort zone or job description.

• Prioritized conflicting needs, handled matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

• Spearheaded social functions. Sourced and contracted vendors including private venues, caterers, equipment rentals, and florists.

September 2022 – August 2023

Contract Assignments, New York, NY

Receptionist / Administrative Assistant

• Served as the gatekeeper and point of contact for various organizations.

• Managed day-to-day agendas for various executives.

• Managed conference room bookings, and appointments as asked.

• Assisted with errands, and time sensitive projects as needed.

• Prepared shipments via Fedex, UPS, and Courier as asked. Stone Point Capital, West Palm Beach, FL November 2021 – March 2022 Receptionist / Executive Assistant

• Setup a new office location for Stone Point Capital PE firm in West Palm Beach, Florida, in February 2022.

• Helped with design installations from start to finish / inclusive of conference rooms and eight individual offices.

• Booked conference rooms for managing directors onsite.

• Maintained and organized all conference rooms, to ensure tidiness.

• Assisted IT with troubleshooting, and outstanding technology issues as needed.

• Handled office requests, catering requests, and errands upon request.

• Assisted with courier services, Fedex, UPS, Messenger services upon request. Veritus Holdings, New York, NY September 2018 – November 2021 Executive Assistant to Founding Partner

• Managed the day-to-day agenda for one of the founding partners with smooth transition.

• Circulated the Founder’s daily agenda and managed ever changing complex calendars.

• Handled time-sensitive projects, errands, and gifting as requested.

• Organized investor databases, marketing material, and prepared documents prior to presentations. Bandier Holdings, New York, NY August 2015 – August 2018 Personal Assistant to Founder, CEO, & President

• Worked directly with CEO and Founder on personal and professional projects and tasks including, calendar and contact management, meeting preparation, internal communication, personal errands, and more.

• Handled calendar management including ever-changing professional/personal agendas, scheduling travel, preparing presentations, briefing CEO and Founder executing errands, scheduling, and ordering meals, and planning events.

• Spearheaded all family gifting for holidays, as well as gifting for HQ employees.

• Controlled events for Bandier HQ, inclusive of marketing, coordination and on-site management.

• Assisted with all aspects of investor relations including preparation of marketing material, presentation, and coordination.

• Helped Bandier’s Marketing, Buying, Design, and PR teams to coordinate meetings, marketing materials, social media, and email blasts on behalf of Neil and Jennifer.

Virgin USA Inc., New York, NY September 2012 – August 2015 Receptionist & Administrative Assistant

• Point of contact / first greeter at HQ.

• Booked and reserved conference rooms for internal /external meetings.

• Maintained and managed inventory of office supplies (including kitchen supplies).

• Assisted Virgin Management’s executive team of 10, and Virgins HQ (30+ employees) including, Legal, Corp Comm, Finance & Capital Management for the Virgin Hotels, Limited Edition, Cruise, Galactic, and Unite subsidiaries.

• Assisted Virgin Management executives: Richard Branson, Freddie Andrewes, and Holly Branson. EDUCATION

Indiana University, Bloomington, IN January 2010

BS, Tourism Management

SKILLS

• Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook) Video Conferencing (Zoom & Microsoft Teams) Expense Reports/ Travel Accommodations (Tripsware & Concur)

• Social Media Platforms (Instagram, LinkedIn, Twitter, & Facebook)

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