Administrative Assistant/Office Specialist

Lydia Maldonado-Dancel

Cell Phone: 602-***-**** 1310 S. Pima, #56

Mesa, Arizona 85210

EDUCATION

Bachelor of Interdisciplinary Studies with a concentration in Organizational Studies – 12/2008

Arizona State University, Tempe, Arizona

Associate of Arts Degree, General Studies – 05/1973

Mesa Community College, Mesa, Arizona

EXPERIENCE

Office Specialist Sr., Arizona State University Polytechnic, Mesa, AZ 9/01-9/17(retired)

Provided support to three Deans and eight departments within the Educational Outreach and Student Services unit

Processed budget items for 18 department accounts

Acted as a department purchasing card reviewer for monthly purchasing card reconciliations

Managed university databases for Human Resources/PeopleSoft, Advantage/Financial, Student Information System (SIS) and Degree Audit Report System (DARS)

Acted as a Notary for requests on the Polytechnic campus

Acted as authorized signer on I-9 documents for hiring purposes

Analyzed and evaluated information

Analyzed problems and created solutions

Processed and managed in state and out of state travel within the Educational Outreach and Student Services unit

Processed and managed payables and reimbursements

Processed and managed accounts receivables and deposits

Processed and managed payroll and leave requests for staff

Records and file management

Assisted with contract management and processed payment fees for professional services

Maintained and ordered materials, office supplies and equipment for the Educational Outreach and Student Services unit

Assisted clients and guests

Collaborated with students, staff and administrators on departmental and university wide activities

Composed, drafted and edited letters and memorandums

Email and calendaring through Outlook

Mail distribution

Provided support to Arizona State University Polytechnic campus Undergraduate Student Government

Provided support to 50 Arizona State University Polytechnic campus Student Organizations

Informed/advised on educational processes

Informed/advised on university policy and procedures

Customer service, automation, and computer skills

Administrative Assistant, Arizona State University, Tempe, Arizona 1/00-8/01

Provided support to Director, staff, graduate and undergraduate students in the Research Institute for Studies in the Arts

Processed and managed payroll

Processed and managed payables and reimbursements

Processed and managed petty cash and receipts

Maintained and ordered materials, office supplies and equipment

Collaborated with students, staff and administrators on departmental activities

Analyzed and evaluated information

Analyzed problems and created solutions

Travel management for Director

Composed memorandums

Email and calendaring through Outlook

Mail distribution

Managed inventory control

Managed files and records

Informed/advised on educational processes

Informed/advised on university policy and procedures

Customer service, automation, and computer skills

Administrative Assistant, Arizona State University, Tempe, Arizona 6/97-12/99

Provided support and mentored the Associated Students of Arizona State University/Student Government unit.

Managed and processed bi-weekly payroll for 30 Student Government employees

Forecasted budget/payroll projections

Supervised front desk receptionist

Secretary to the Student Government Senate

Prepared and processed budget items for the Senate through Senate Bills

Managed and processed minutes for Senate meetings

Monitored Senate/advisor attendance

Revised the by-laws at the request of the Student Government through Senate Bills

Collaborated with students, staff and administrators on departmental and university wide activities

Analyzed and evaluated information

Analyzed problems and created solutions

Managed university databases for Human Resources Management System, Student Information System (SIS), Advantage/Financial

Maintained and ordered materials, office supplies and equipment

Managed files and records

Emailed through Outlook

Processed and managed in state and out of state travel for student staff

Informed/advised on educational processes

Informed/advised on university policy and procedures

Customer service, automation, and computer skills

OTHER WORK EXPERIENCE

Receptionist, Genesis Healthcare, Phoenix, Arizona 9/14-9/20

Proctor, University Testing Services, Tempe, Arizona 1/98-9/17

Intern, Society of St. Vincent DePaul, Phoenix, Arizona 8/06-12/06

Office Specialist Sr., Department of Mathematics, Arizona State University, Tempe, Arizona 8/90-6/97

Office Specialist, Health Services, Arizona State University, Tempe, Arizona 7/86-7/90

SKILLS

Windows (current versions), MS Office (Word, Excel, PowerPoint, Publisher & Outlook)

Automation Skills

Customer Service Skills

Interpersonal Skills

Excellent written and verbal communication

Telephone Skills

Multi-tasking Skills

Contact this candidate