Executive/Administrative Assistant

Lauren Kozlowski

Mail: *************@*****.***

Contact: 361-***-****

Location: Pasadena 91101

Education

New York University

Tisch School of the Arts

Design for Stage and Film

Marymount Manhattan

Communications

Software Skills

MSOX

Google Suite

Mac OS

Salesforce

Adobe

Workday

Slack

Data Entry -10-key

RingCentral

Domo

DocuSign

Expensify

CA Drivers License

Abilities

Team player

Detail oriented

Resourceful

Punctual

Professional

Customer Service

Proactive

Experience

FINANCIAL AID ASSISTANT THE COMMUNITY SOLUTION JUNE 2024-PRESENT TEMPORARY POSITION

● Assist students at 6 Universities across the nation regarding financial aid processes, eligibility, and documentation.

● Responsible for inbound and outbound phone calls in regard to the completion of financial aid forms and FAFSA applications.

● Daily data entry updates of information and status into the national database.

● Communicating with students, parents and external agencies regarding financial aid status, requirements and deadlines.

RECRUITER ROBERT HALF JUNE 2022 -JAN 2024

● Candidate sourcing- using various methods, including job boards, social media, networking, and employee referrals to identify potential candidates.

● Screening and Interviewing-review resumes and applications to assess candidates’ qualifications and match the job requirements.

● Conducted, coordinated and scheduled interviews in person and virtually to evaluate candidates’ skills, experience and cultural fit

● Administer skills assessments and checked references for verification.

● Collaborated with hiring managers to assess candidates’ suitability.

● Extended job offers and selected candidates while negotiating terms of employment.

● Provided guidance and expertise on budgets and job terms through negotiation.

● Coordinated onboarding process and ensured smooth transition for new hires.

● Maintained data management for up-to-date records in the tracking system.

● Generated reports and analyzed recruitment metrics to access effectiveness.

● Communicated with administrators regarding compliance, I9’s, timecards, and background checks

EXECUTIVE ASSISTANT AI+ STUDIO AND GALLERY MARCH 2019- JUNE 2022

● Managed CEO’s calendar for business and personal schedules including meetings, appointments, and events.

● Responsible for travel arrangements which included hotel, flights, transportation, and extracurricular activities (domestic and international)

● Corresponding and negotiating with clients, vendors, donators, and members.

● Records management: maintained physical and digital records for property management company, art gallery and personal estates.

● Vehicle management: maintained over 6 vehicles (driving, insurance renewal, repairs, detailing, and purchases.)

● Provided administrative support for the gallery including phone coverage, emails, art orders/estimates, mail, office maintenance.

● Inventory management for art, props, antiques, and library.

● Responsible for property management tasks for over 8 properties: research, scouting, hiring, and interviewing with contractors, employees and the city for private real estate and non-profit organization Kids Art Center. PRODUCTION ASSISTANT WARNER BROS. OCT 2015-JAN 2019

● Overseeing and analyzing props for films during pre-production including refurbishment, painting, and final review/appraisals

● Composing reports and overseeing confidential documents including purchase orders, rentals, and returns for props, clients and customers.

● Maintaining inventory and organizing warehouses daily

● Assisting upper management with administrative duties including phone coverage, office maintenance, emails and calendar meetings.

EVENT OPERATOR FOR WEST COAST LUSTER BY BREAKFAST JAN 2015- JUNE 2016

● Ambassador for Luster by Breakfast’s technology company based in New York traveling onsite weekly nationwide for clients and companies for private events, conventions and national networking business occasions

● Providing customer service which included explaining information to clients, customers and buyers about the product/high technology through social and interpersonal communication

● Responsible for managing the technical on site installation and maintenance for product at each event nationwide for social media purposes and marketing benefit per event.

ADMINISTRATIVE ASSISTANT STELLA MCCARTNEY MARCH 2012 - SEPT 2014

● Scheduling casting calls for models and conducting interviews

● Assisted with measurements, and fittings for models, photoshoots and private clientele

● Liaising between agents and management for preliminary model test shoots and jobs

● Assisting with look books, photo shoots and special project for pre and post season fashion productions including: storyboard workshops, scouting locations, and event set up

● Daily maintenance of inventory and appearances of the premises as well as knowledge of fitting room standards and assisting models, celebrities and clientele

● Assisting upper management with administrative duties including phone coverage, office maintenance, emails and calendar meetings.

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