Executive Assistant Office Manager

Jenice Bautista Mariano

650-***-**** * Berkeley, CA * ******@*****.***

https://www.linkedin.com/in/jenice-bautista-95816b19/ Professional Summary

Administrative Professional with over twenty years of experience in office management and support in a variety of environments including biotechnology engineering in both regional and global environments and in start-up organizations. Recognized as a trusted, supportive collaborator by senior leadership and employees. Professional Experience

Hagens Berman Sobol Shapiro LLP (contract role) July 2023 - February 2024 Office Manager and Executive Assistant to Managing Partner

● Provide general administrative support to attorneys, paralegals, accounting, human resources, and marketing team.

● Responsible for supporting the legal team with calendar management, expenses, reporting, travel arrangements, photocopying, scanning, faxing, filing, and mailing.

● Organize and coordinate office operations and procedures.

● General resource person for other administrative support staff within our satellite offices. Glyphic Biotechnologies (Role was eliminated due to budget.) Sept 2022 - February 2023 Office Manager and Executive Assistant to the CEO, CTO and Team

● Support the CEO, CTO, and the Glyphic Bio staff.

● Work closely with the CEO and CTO of Glyphic Bio and interface with the research staff to drive & support business management processes across multiple levels of the organization.

● Have a strong grasp of new computer software and technology, and developed skill sets in business planning, acumen, and operational support. Tools like Notion, Scribe, and Loom provide direction and management of the organization.

● Onboarding and offboarding with HR

● Manage office operations and oversee all aspects of the administrative office (including office and snack supplies, swag, holiday party, lunch meetings, corporate events, and happy hours). New Age Eats (Company closed.) Oct 2021 - Sept 2022 Executive Assistant to the CTO and Team

● Support the Chief Technical Officer and team.

● Managed to ensure that Chief Technical Officer’s (CTO’s) emails, calendar, Executive meetings, and interviews are prioritized, and highly critical things are discussed.

● Captured weekly updates and Objectives and Key Results (OKRs) from all the Biotech and Food Divisions for discussion at the Chief Executive Officers' meetings.

● Attended all Contract Research Organizations (CROs) and Contract Manufacturing Organizations (CMOs) meetings. Ensure that an agenda was prepared and discussed, and action items are captured and shared.

● Facilitate events to foster team bonding (i.e. Happy Hour, Welcome Lunches, Activities)

● Onboarding and offboarding with HR

Genentech, Inc. A Member of the Roche Group April 2020– February 2021 Management Associate to the Global Head of Quality Control

● Provided timely, accurate, and effective administrative support for the leadership team and organization based in South San Francisco, Oceanside, Vacaville, Mississauga, Basel, Penzberg, and Mannheim.

● Identified administrative organizational challenges and developed effective solutions.

● Performed due diligence as it relates to the department budget by keeping corporate card purchases and expenditures within the prescribed limits and keeping management informed of potential deviations.

● Coordinated department celebrations and employee milestone activities. Salesforce, San Francisco CA Oct 2019 – Feb 2020

IT Program Coordinator

● Coordinated meetings for leadership across various functions, including Executive meetings, interviews, and onboarding processes, among others, taking into consideration calendar priorities based on release cycles, top-of-mind initiatives, team needs, and major operational programs.

● Assisted with the maintenance of the team’s internal website Content Management System (Confluence).

● Coordinated the distribution of materials, administrative policies, and security-related documents, track acknowledgments, compliance, and mandatory training.

● Assisted with the team Newsletter, gathering stories and events for publishing.

● Scheduled staff meetings and events such as all-hands meetings, volunteering endeavors, brown bag sessions, fun events, and other events as needed.

● Be an advocate for Salesforce Ohana culture, injecting new thoughts and ideas for maintaining good team cohesion.

Genentech, Inc. A Member of the Roche Group Oct 2006– Feb 2019 Sr. Administrative Associate / Management Associate to Global Head of Engineering

● Facilitated and managed local and global meetings which includes overseeing agendas, taking meeting minutes, and ensuring action items are managed.

● Ensured the success of the group’s Town Halls by coordinating speakers, catering, A/V, and Webex.

● Successfully executed high-level offsite/onsite meetings. This included securing the venue, finalizing the agenda, coordinating team-building activities, negotiating contracts, and catering.

● Managed annual budget for Global Engineering, working closely with Finance partner to ensure the department stays within budget and track monthly FRRs and accruals.

● Collaborated with administrative assistants in Basel on calendar management, meeting management, and job interviews with the Global Engineering Leadership Team.

● Managed with Finance on compiling monthly expenses and accruals.

● Collaborated with Operations and Business Support team for proper utilization of the department’s resource planning model/tool.

● Consolidated department cost centers and budget.

● Managed busy emails, calendars and complex international travel for Directors and staff.

● Onboarded, offboarded, and trained new team members on the company and departmental administrative and general processes, systems, practices, tools, and standards. Education

Bachelor of Science in Psychology

University of the Philippines Quezon City, Manila, Philippines Technical Skills and Knowledge

● Microsoft Office Suite (Word, PowerPoint, Outlook & Excel)

● Google Applications: (Gmail, gCal, Meets, Drive, gSite & Google+ Community)

● VC Scheduler, WebEx, Google Meets, Zoom, Microsoft Teams

● Operational Excellence Greenbelt Certified

● Other software tools: Quickbooks, SharePoint, Condor, Conclude, Confluence, Workday, Smartsheet, Trello, Jamboard, Concur, Slack, Box, Bitwarden, Trinet, Brex, Notion, Ramp, Rippling, Prendio, Ashby

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