Project Coordinator Contract Administration
Resume:
Patricia Renteria
***** ***** ***** **., **** View Terrace, CA 91342
Cell: 818-***-****
Objective: Seeking to secure a position that will allow me to use my skills and experience to contribute to the success of an organization and that will offer the opportunity for continued professional growth.
Experience:
NMN Construction., Sylmar, CA
Project Coordinator/Scheduler
April 2015 to Current
Scheduler
Responsible for maintaining and updating the master company schedule.
Interact with contractors and field personnel to evaluate and modify the schedule according to project progress.
Provide relevant information regarding the content of the schedule to appropriate management members (includes but not limited to monthly concrete projections and manpower resource availability).
Compile information for daily shotcrete schedule.
Confirm orders 1 day prior to shoot.
Adjust orders when needed by foreman or superintendent.
Order misc. materials or services necessary (I.e. roll-off containers, dump trucks, bob cats, cranes, inspection, etc.)
Check jobs for readiness prior to beginning work.
Arrange crews / wireman appropriately for each project.
Request quotes and concrete mix designs form concrete labs.
Submit concrete mix designs to Contractors.
Follow up on approval of submittals or revisions required by contractor.
Schedule contractors according to readiness of project site.
Report project completion
Make aware of any project conflicts / problems.
Contract administration
Log all contracts and purchase orders and distribute all pertinent exhibits to proper departments (i.e..billing requirements, certified payroll requirements).
Maintain contract log
Communicate with insurance brokers in obtaining all required insurance and bond documents.
Create and maintain job efolders and hard copy folders
Process employee pre-job employment verifications.
Type and distribute daily schedule and manpower list to appropriate personnel.
Misc.
Order concrete quotes from concrete suppliers.
Order and confirm concrete for Southern California area.
Compile project material submittals for Southern California area
Filing
Provide help with any overflow from other team members.
Interact with field personnel regarding changes in concrete service.
Continue with the same contract administration duties.
Have each location save all their information into efolders. These folders must be on the shared drive.
Contracts will be processed and executed locally; however, all efolders must be updated with copies of contracts in all stages (blank copy, signed copy, fully executed copy).
All submittals will be processed locally.
Type and distribute daily schedule and manpower list (which will include all locations).
Superior Gunite., Lake View Terrace, CA
Dispatch/Customer Service
March 2011 to April 2015
Confirm orders 1 day prior to shoot.
Adjust orders when needed by foreman or superintendent.
Order misc. materials or services necessary (I.e. roll-off containers, dump trucks, bob cats, cranes, inspection, etc.)
Check jobs for readiness prior to beginning work.
Arrange crews / wireman appropriately for each project.
Request quotes and concrete mix designs form concrete labs.
Submit concrete mix designs to Contractors.
Follow up on approval of submittals or revisions required by contractor.
Operations Coordinator
Covered operations coordinator when needed.
Schedule contractors according to readiness of project site.
Report project completion
Make aware of any project conflicts / problems.
Data Entry
Enter daily Concrete orders in Excel spreadsheets.
Enter complete jobs per nozzle men in their resumes.
Request and revise insurance certificates for new projects
Request preliminary notices to requesting suppliers.
Submit all field personnel for approval to government agencies and city projects.
Misc.
Order concrete quotes from concrete suppliers.
Order and confirm concrete for Southern California area.
Compile project material submittals for Southern California area
Filing
Provide help with any overflow from other team members.
Interact with field personnel regarding changes in concrete service.
Continue with the same contract administration duties.
Have each location save all their information into efolders. These folders must be on the shared drive.
Contracts will be processed and executed locally; however, all efolders must be updated with copies of contracts in all stages (blank copy, signed copy, fully executed copy).
All submittals will be processed locally.
Type and distribute daily schedule and manpower list (which will include all locations).
Delta Fire Protection., North Hollywood, CA
Customer Service
April 2010 to October 2010
Sell Fire Protection Services/Testing
Services sold: Fire Sprinkler, Emergency Lighting, Central Station, Fire Pumps,
Fire Doors, Fire Alarm, and Deluge Systems.
Research client’s information in QuickBooks of prior test that was performed.
Data Entry
Enter information into QuickBooks.
Issue work orders per testing being performed.
Issue repair and testing proposals per clients and test reports.
Superior Gunite., Lake View Terrace, CA
Dispatch
January 2005 to January 2009
Confirm orders 1 day prior to shoot.
Adjust orders when needed by foreman or superintendent.
Order misc. materials or services necessary (I.e. roll-off containers, dump
trucks, bob cats, cranes, inspection, etc.)
Check jobs for readiness prior to beginning work.
Arrange crews / wireman appropriately for each project.
Request quotes and concrete mix designs form concrete labs.
Submit concrete mix designs to Contractors.
Follow up on approval of submittals or revisions required by contractor.
Operations Coordinator
Covered operations coordinator when needed.
Schedule contractors according to readiness of project site.
Report project completion
Make aware of any project conflicts / problems.
Data Entry
Enter daily Concrete orders in Excel spreadsheets.
Enter complete jobs per nozzle men in their resumes.
Request and revise insurance certificates for new projects
Request preliminary notices to requesting suppliers.
Submit all field personnel for approval to government agencies and city projects.
Dispatcher
Daily interaction with customers, supervision personnel and field personnel in order to address questions, problems and requests.
Monitor personnel and/or equipment locations and utilization in order to coordinate service and schedules.
Determine personnel required according to schedule and/or specifications.
Misc.
Order concrete quotes from concrete suppliers.
Order and confirm concrete for Southern California area.
Compile project material submittals for Southern California area
Filing
Provide help with any overflow from other team members.
Interact with field personnel regarding changes in concrete service.
Continue with the same contract administration duties.
Have each location save all their information into efolders. These folders must be on the shared drive.
Contracts will be processed and executed locally; however, all efolders must be updated with copies of contracts in all stages (blank copy, signed copy, fully executed copy).
All submittals will be processed locally.
Type and distribute daily schedule and manpower list (which will include all locations).
Panorama Gardens., Panorama City, CA
Payroll Coordinator/Reception
July 2001 to October 2001
Compile data and process payroll thru ADP program.
Collect daily turned in manual hours or missed punched requests.
Set up new hires folders and input personal information in ADP.
Input daily census in excel spreadsheet.
Receptionist
Answer phones fax, file, and mail out monthly statements for Business Office
Simi Valley Care Center., Simi Valley, CA
Business Office Receptionist/Account Payables
January 1999 to July 2001
Receptionist
Answer phones, welcome visitors, fax, file and copy for the Business Office.
Mail monthly statements, MC171s to medical offices and Social Security Office.
Update face sheet book, M-cal card book, financial file case, and fax census to vendors.
Account Payables
Make out vouchers for all bills and send them to the corporate office.
Admissions Office
Covered position when needed.
Admit new patients and or give potential new patients families a tour of the facility.
Medical Records
Covered position when needed.
Maintained all records of patients filed any paperwork and audited the
medical records folders.
Payroll
Compile data and process payroll thru ADP program.
Collect daily turned in manual hours or missed punched requests.
Set up new hires folders and input personal information in ADP.
Input daily census in excel spreadsheet.
Education: ICDC College
November 2009 Computerized Accounting
Notary Public
Languages: English and Spanish
References: Available upon request
Contact this candidate