Office Assistant Document Control
Resume:
CAROLINA HOOVER
Corpus Christi, TX *****
***********************@***********.***
Incorporated in my 25+ years of experience is possession of excellent communication, written and verbal, with strong organizational skills. Can work independently and able to exercise tact, discretion and professionalism when dealing with confidential matters, callers and visitors. Maintaining a positive attitude, am able to articulate and capable of effectively communicating with peers, superiors, outside vendors and suppliers.
Work Experience
Field Office Assistant / Inventory / Procurement / Document Control Specialist / A/P Invoicing/ Safety / Payroll
Buckeye Partners, L.P.-Corpus Christi, TX
July 2016 to April 2024
Identified, prepared and developed Inventory of equipment, parts and vendors for Maintenance and Mechanical Integrity
Program for Oil and Gas Refinery –
# Various training courses – HazMat, Security, Corrosive, etc. pertaining to the function as Field Office Assistant
# Document Control Management o Developed and implemented a Records Management System for Buckeye
Partners, L.P.
# Provided Administrative Procedural requirements in preparing Operation and Maintenance Manuals
# Operation and Maintenance Documentation Directory o Operation Manuals for systems, subsystems and equipment
Product Maintenance Manuals
# Document Control Specialist
# Payroll
# A/P Invoicing
Administrative Assistant (Contracted)
Yates Construction-Gregory, TX
September 2014 to December 2014
Provided overall administrative support and ensured the efficient daily operations of the office including:
# Daily Operations o Screened incoming calls, mail and faxes; greet visitors; answer caller inquiries; made travel arrangements and prepared itineraries for employee travel; prepare drafts of proposals and presentation; finalized document presentation organized and maintained paper and electronic files as requested
Participated in daily construction meetings, prepared meeting minutes
# Office Supplies o Purchased office supplies, kitchen provisions and office equipment
# Calendar Support o Maintained weekly schedules and calendars for personnel o Processed employee expense reports
# Presentations o Organized and arranged customer related functions, presentations and meetings Project Manager Assistant
Ewing Construction Co., Inc.-Corpus Christi, TX
July 2013 to June 2014
Worked with Project Managers (5) coordinating and accomplishing the necessary project(s) tasks and requirements; with a go-getter personality, readied to help synchronize all the project(s) elements to operate successfully.
# Helped coordinate and manage project form inception to completion (Job Books)
# Carried out daily operational tasks in an effective and timely manner
# Organized, filed and maintained all current project documents; maintaining, updating and logging in Project
Change Orders, RFI’s and RFP’s
# Entered information into and manage the digital project data bases
# Assisted in scheduling and confirming deliveries to field staff; adhering to project timeline and calendar
#
Gathered information from technicians, engineers, contractors, etc. # Maintained positive vendor and client relationships
Executive Assistant
Halcrow-Yolles-Long Beach, CA
January 2009 to August 2011
Executive Assistant
C. E. Williams & Associates-Santa Barbara, CA
February 2004 to October 2007
Program Coordinator
United Boys and Girls Club-Goleta, CA
February 2001 to February 2004
Education
some college in English Lit/ History
Lompoc High School - Lompoc, CA
September 1968 to September 1969
Skills
• # Microsoft Office Proficiency
# Detailed oriented
# Able to work with high volume of documents
# Excellent oral and written communication skills
# Work independently and in a team environment
# Ability to handle and safeguard sensitive and confidential situations and information
# Proactively establish priorities, multitask and meet deadlines
# Flexible and Dependable
# Purchasing / Scheduling / Inventory Management
# A/P Invoicing
# Payroll
# Document Control Management
• Personal Assistant Experience
• Writing Skills
• Inventory Control
• Records Management
• Accounting
• Administrative Experience
• Research
• Event Planning
• Microsoft SharePoint
• Proofreading
• English
• Shipping & Receiving
• Leadership
• Budgeting
• Microsoft Outlook
Contact this candidate