Administrative Assistant Academic Affairs

Location:

Arlington, TX

Posted:

August 12, 2024

Contact this candidate

Resume:

Laura McArthur

Objective: To obtain employment with a company that will utilize my

current skills and enhance my knowledge base in such a manner that I can contribute to the company’s growth as well as a stable, long lasting and healthy work environment with others.

337-***-****

***********@******.***

WORK EXPERIENCE

Southwestern Christian College, Administrative Assistant January 2022- Current

GRANTS

● Processes and maintains various personnel records, appointments, change of status, leave requests, and acts as department timekeeper.

● Assists in maintaining a multi-million dollar grants budget.

● Processes department budgets.

● Performs the administrative services of the Grants Department.

● Make independent judgment calls and decision regarding office operations.

● Worked with the Implementation of a new tutoring program for the school.

● Composes grant related requisitions.

● Enters Department budget.

● Purchases supplies for Grants department, requisitions, equipment, school supplies and services.

● Serves as the point of contact for office.

● Sets up meetings, interviews, conferences and workshops; prepares agendas.

● Special projects as assigned such as administrative aspects of faculty annual review, staff evaluations, program reviews.

● Performs other duties as assigned

ACADEMIC AFFAIRS DEPARTMENT / TECHNOLOGY

COORDINATOR

● Purchases supplies for Academic Affairs, students, equipment, school supplies and other services.

● Implement Professional Development Retreats for Faculty and Staff.

● Worked with the Implementation of a new Summer school program for the school.

● Assisted in maintaining Degree checklists and Degree audits.

● Have strong organizational, planning and time management skills.

● Provides day to day administrative and logistical support for the Chief of Academic Affairs, IT Coordinator and HEERF Grants Director.

SKILLS

Detail oriented

Dependable

Organized

Self Motivated

Types 42 WPM

As400 (CW) Operator

Salesforce Operator

Sage Intacct

Microsoft Word

Outlook

Excel

Pro-Transport

Lee Trans

Keep Truckin

New Era

LANGUAGES

English, primary language.

● Serves as the point of contact for the Academic Affairs office.

● Works in conjunction with other roles and responsibilities provided to the Director .

AMT Express, LLC., Safety Coordinator/Office

Administrator

Dec 2020 - December 2021

● COMPLIANCE

Work with AMT Express insurance agents to ensure all company and owner operator drivers, trucks and trailers are on current policies and that they stay up to date.

Ensure on a weekly, monthly and annual basis that all company trucks are up to date and compliant with DOT and Company standards.

■ CDL’s

■ Medical Cards

■ MVR’s

■ Annual Review of driving records (annual)

■ State of Texas release

■ DOT inspections (Trucks/Trailers)

■ Registration ( Trucks/Trailers)

■ Insurance

● HR/NEW HIRE

Conduct New hire orientation

Finalize new hire paperwork

Scan and file new hire paperwork electronic/physical

Input New Hire documents into the system.

Send new hire documents to the compliance company.

Created truckbooks for new trucks withnall required documents.

● DRUG TEST

Send drivers and office staff for drug tests.

■ Pre-employment (Weekly/daily)

■ Return to Duty

■ Random (quarterly)

New Era Drug Testing certified

● KEEP TRUCKIN

Keep track of drivers location, mileage, speed limits, violations.

Created driver logins and passwords to keep track of all needed information via Keep Truckin.

Sent drivers messages regarding speeding notifications, national inspections, brake checks and compliance.

● Taking meeting notes and sending out weekly emails.

● Emailing and corresponding with customers for drivers, trucks and trailers.

● Initiate, take and transfer phone calls from drivers, insurance and new customers regarding loads for drivers and trucks.

● Contract and documentation execution.

STRIPE-A-ZONE, INC., Administrative Assistant

July 9, 2018 - May 15, 2020 (Covid-19)

● Provide Personal and Administrative assistance to Company Estimators.

● Set up weekly meetings, organizing calendars and schedules, travel and hotel reservations and coordinating with other assistance within the company.

● Create work orders and proposals as requested by Estimators.

● Work with Microsoft, Excel and Outlook

● Taking meeting notes and sending out weekly meeting minutes.

● Emailing and corresponding with customers for contracts, work orders, scheduling and proposals.

● Work on Compliance for projects as it pertains to Insurance at work sites.

● Contract and documentation execution.

● Executing Pre-Qualifications and Contract Compliance.

● Executed Safety Compliance documents for on-site managers.

● Processed Insurance compliance forms for job sites. Restoration Hardware, Customer Service/ Scheduler

Aug. 2016- June 26,2018 (Center closed Down)

● Providing superior client services by answering calls, listening to client concerns and resolving concerns with empathy.

● Mastered ranking metrics by being ranked 15 out of 120. Metrics include after call work, productivity, calls per hour and average handle time.

● Scheduled furniture deliveries, corresponded with clients via email, advised clients of delays in deliveries and processed returns and exchanges.

● Knowledge and compliance with anti money laundering laws, and best collection practices.

● Opening and Closing procedures, including handling daily paperwork and protection of sensitive information. Epic Glamour Hair Studio, Owner/ Operator

Nov. 2010 - Sept. 2014

● Managed a staff of three employees, assigned daily tasks, checked employee’s tasks to ensure completion and conflict resolution among employees.

● Providing superior client services by services clients needs, Schedule appointments, listening and resolving client concerns.

● Maintained stock and merchandise

● Stocked Merchandise including lifting boxes up to 50 pounds.

● Opening and Closing procedures.

● Fulfilled and recorded hourly, monthly, yearly and quarterly sales.

EDUCATION

Regency Beauty Institute — Cosmetology License

Jan. 2010- Oct. 2010

Grambling State University — Incomplete (over 1 years) Aug. 1999- Mar. 2001

Lake Charles Boston High School — High School Diploma Aug. 1995- May 1999