Account Manager Special Projects
Resume:
Evelyn Hartmann
Bronx, New York 10465
********@******.***
EXPERIENCE
FreshDirect, Bronx, NY, Transportation Administration Supervisor, 01/22 – 01/24
Enter timesheets and update employee payroll
Order office/kitchen supplies and maintain inventory
Maintain and track key fob inventory for trucking dispatch
Order, organize and distribute 1200 employee uniforms, biannually
Hire and manage temps for special projects
Act as point of contact for transportation leadership across all levels of organization
Collaborate with team to organize special events
Possess knowledge of SharePoint
Send paycheck vouchers to our cross docks in Brooklyn and New Jersey.
Manage fuel card in Wex System and track in Excel and in real time with Samsara
Track assets such as EZ Pass, scanners and fuel cards
Enter new hires training weekly in Kronos
Upload eTips weekly in Kronos time keeping program for final payroll process.
Track handcarts and shelves for repair
OMD, New York, NY, Budget Project Specialist, 06/13 – 04/20
Possess a thorough knowledge of Donovan Data Systems, including input of vendor invoices
Understand and execute client billing requirements
Review and approve expense reports
Maintain production job jackets, purchase orders, estimates and other information
Review all jobs including estimate approvals, appropriateness of charges and outstanding vendor purchase orders
Bill estimates, fees, total and progressive job accounts
Balance job jackets to statements of accounts, job status and close out jobs
Insure consistent balances and back-up with detailed report for approval
Prepare packages and detail for client audits
Prepare write-offs and transfers
Work closely with account team on billing issues including unsigned estimates, production overages and outstanding purchase orders
Weber Shandwick, New York, NY, Billing Coordinator, 7/10 – 6/11
Coordinate client billings to ensure timely and accurate processing each month in accordance with terms of client’s agreements
Draft, Edit and finalize invoices for client, working closely with Account Manager around the U.S.
Interact with client finance team on billing issues, purchase orders and deadlines
Provide monthly reconciliation of amount prebilled (where applicable)
Maintain trackers in excel of overall accounts including amount billed, approved budgets, inter-company budget allocation & tracking, year to date fees and expenses for each account, aggregate amount per office and client in total.
Provide time-runs upon request
Review client job jackets to ensure that they are complete
Match supporting documentation of expenses to draft invoices
Provide details of billing and expenses to account managers and clients as needed
Ensure that invoices are mailed in a timely manner and in accordance to the contract
Work closely with account managers around the U.S. to ensure that they stay within approved budget
Set up jobs in the billing system including budgets, billing plan, etc., as detailed in Statement of Work
Provide other general support to account manager as needed around the U.S.
Obtain a copy of statement of work and purchase order prior to setting up new projects
Ensure current purchase orders are received for new projects or for revised budgets
Maintain contract conditions in the billing system for all jobs and offices
Assist project managers on client queries and request
Create and finalize inter-office agreements upon request
Deutsch Inc., New York, NY, Production Biller, 3/08-5/09
Possess a thorough knowledge of SAP billing
Understand and execute client billing requirements
Ensure jobs are opened accurately and billed correctly (check bill-to code, billing formula, job type).
Maintain production job jackets, including filing invoices, purchase orders, estimates and other information
Monitor production reports (summary of account and /or detailed job)
Issue client vs. actual reports from SAP exported to Excel in order to provide account team with job status
Balance job jackets to statements of accounts, job status and close out jobs
Prepare write-offs and transfers timely and accurately
Insure consistent balances and back-up with detailed report for approval
Prepare packages and detail for client audits
Work with other departments and regional offices within agency
Work closely with account team on billing issues including unsigned estimates, production overages and purchase order numbers
OMD, New York, NY Senior Production Biller, 12/06 - 3/08
Possesses a thorough knowledge of Donovan Data Systems, including input of vendor invoices
Understand and execute client billing requirements
Maintain production job jackets, including filing invoices, purchase orders, estimates and other information
Review all jobs including estimate approvals, appropriateness of charges and outstanding vendor purchase orders
Bill estimates, fees, total and progressive job accounts
Balance job jackets to statements of accounts, job status and close out jobs
Insure consistent balances and back-up with detailed report for approval
Prepare packages and detail for client audits
Prepare write-offs and transfers
Work closely with account team on billing issues including unsigned estimates, production overages and outstanding purchase orders
Train production billing staff
Transfer fee billing to Excel spreadsheet
Coloredgevisual, New York, NY, Client Biller, 10/05-12/06
Input details and cost of job provided by sales representative into Navision
Prepare monthly client billing and create monthly client projection and data entry
Print out draft billing to insure consistency
Print and scan bills and send to client
Prepare bank deposits
DDB Worldwide Communications, New York, NY, Production Biller, 6/98-5/03
Understand and execute client billing requirements
Input vendor invoices in DDS
Maintain production job jackets, including filing invoices, purchase orders, estimates and other information
Audit jobs by reviewing estimate approval, appropriateness of charges and outstanding vendor purchase orders
Billing of estimates, fees, total, progressive and special amount job accounts
Balance job jackets to statements of accounts, job status and close out jobs in a timely manner
Insure consistent balances and back-up with detailed report for approval
Prepare packages and detail for client audits
Prepare write-offs and transfers timely and accurately
Work closely with account team on billing issues including unsigned estimates and production overages and outstanding purchase orders
Train production billing staff
SYSTEM SKILLS: Concur, Datapont, Donovan Data Systems, Kronos, Navision, SAP, Sharepont and Transap
REFERENCES: Available Upon Request
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