Supply Chain Vendor Development

RESUME

Name : Roopesh kumar Sancheti

Proposed Key Position : Sr. Contracts & Procurement Engineer/Sr. QS

Age : 41 Years

Total Experience : 17 Years

Sex : Male

Nationality : Indian

English Fluency Oral / Written : Proficient

DEGREES/COURSES/TRAININGS: B.E in Mechanical Engineering/AutoCAD-2000/SAP-MM Module/MS Projects

PROFESSIONAL EXPERIENCE: More than16 years of experience in the vendor development, sourcing strategy, procurement plan, preparation of tender documents, drafting/reviewing of conditions as appropriate to meet the requirement, evaluation, negotiating with vendors for payment terms, deviations, general terms. fixing obligation SLA, performance management & ensuring smooth execution of various EPC, Oil & Gas projects, risk assessment, compliance management, drafting, review and award.

Position

Project

Period

Sr. Contracts Officer

EPC for MIC Dolphin Project (5 Nos -1600 Ton) USD 17M,

EPC for Subsea 7 Project (466 Ton and 6,000 ID) USD 35 M

EPC - Fabrication for NFXP Project (74 Sleepers Approx 2000 Ton) USD 15M

Handling Tendering activities for various CAPEX and OPEX Long Term Consolidated Contracts for Qatar Shipyard Technology Solutions and other JV’s of Nakilat.

Few Key Contracts are – Scaffolding Services, Blasting and painting Services, Fabrication Services, Supply of PE coated pipes, Waste management services, Equipment hiring, Service boat purchase

Aug’2022 - Till date

Sr. Contracts Engineer

Oman Oil Refineries and Petroleum Industries Company

Handled Tendering activities for various operation and maintenance Long-Term Consolidated Supply and Service Contracts for OQ & its JV’s

Nov’2021 – July’2022

Contract Administrator

EPCM for 4th Wet Mill Construction Project; Sohar (USD 36 M)

Handled Tendering activities and post contract management, budgeting for all procurement and contracting activities for Wet Mill project

Aug’2019- Nov’2021

Sr. C&P Engineer

EPCM Services for BS VI upgradation projects for IOCL Refineries - Panipat, Mathura, Gujarat, Haldia, Bongaigaon and Digboi (TPV – INR 18K Cr.)

Handled Tendering activities for various consolidated Supply and Service Contracts for IOCL Refineries

Nov’2017- Aug’2019

Sr. Mechanical Engineer

EPC for Sultan Qaboos Youth Complex; Salalah (USD 65M)

EPC for Crown Plaza Hotel, Ghala, Muscat (USD 80M)

Handled Tendering activities and post contract management, budgeting for all procurement and contracting activities for these projects

Sep’2013- Jan’2017

Project Engineer - MEP

Construction of Marvel Isola; Pune (INR 90 Crore)

Handled Tendering activities and post contract management, budgeting for all procurement and contracting activities for MEP Services

May’2011- Aug’2013

Project Engineer

Construction of Radisson Hotel, Pune (INR 1.5 Cr. Firefighting package)

Construction of IBM, Pune (INR 2.03 Cr Firefighting Package)

Handled Tendering activities and post contract management, budgeting for all procurement and contracting activities for Firefighting Services

July’2008-Sep’2010

Project Engineer

EPC for Torpedo Laddle Car 350 T (INR 62.58 CR)

Handled planning, progress and procurement activities for this project.

Nov’2005-June’2008

EXPERIENCE

(A)Hands-on experience for different contracting models like LSTK/EPC, Unit Rate contracts, Sub-contracting, AMC/ARC etc.

(B)Experience in contractual Risk identification/mitigation plans, compliance audit and Contracting strategy formulation.

(C)Well versed with International Open Competitive/limited bidding process, Reverse Auction, imports-exports norms & documentation.

(D)Good command-over contractual/statutory requirements (labour license/ labours laws/ BG’s/ Insurance/foreign payment remittance, fund management etc.) in large projects/contracts.

(E)Worked for Government organisation and well aware about policies and procedures for government tendering & contract management.

DETAILED WORK PROFILE IN EACH ROLE:

(A)Pre-award stage (COMMERICAL & CONTRACT AWARD)

Preparation of contracting strategy for long/mid-term contracts.

Identification and short-listing of vendors through market research, EOI &vendor’s due diligence.

Drafting, reviewing and issuing RFP documents to market, pre-bid/post bid vendor clarifications.

Analysis of technical bids through in line with scope.

Cost analysis and commercial negotiation with shortlisted bidder(s).

Drafting, reviewing and award of contract to shortlisted parting after management approval.

Contractor on-boarding & kick-off meeting with internal stakeholders & contractor.

(B)Post-award stage (CONTRACT ADMINISTRATION)

Joint agreement on work execution schedule & payment mechanism.

Compliances to contractual requirements – BG/Insurance/Labour Licenses/Risk Assessment/ statutory compliances etc.

Work certifications for payment/billing – checking work milestones with project team.

Contractual communications with contractor/ sub-contractors, vendors, Third parties and government agencies.

Payment processing of contractor - cash-flow & fund management, LC opening, retention money;

Vendor performance evaluation – monthly performance review with contractors, update on work & issues.

Claim management – identification, evaluation, acceptance/rejection of claim.

Change order management – due to change of scope, duration, law, Force Majeure or terms.

Contract closure in line with contractual /statutory requirements.

Presently Working with Qatar Shipyard Technology Solutions (Formerly known as NKOM)

Position : Sr. Contracts Engineer

Projects : EPC for MIC Dolphin Project (5 Nos -1600 Ton), Subsea 7 Project (466 Ton and 6,000 ID) and EPC - Fabrication for NFXP Project (74 Sleepers Approx 2000 Ton)

Duration : From Aug 2022 to till date

Main Responsibilities:

Preparation & approval of tender strategy development, pre-qualification exercise, floating of RFQ (Call-off contracts, once off contracts for all major contracts to public, registered Vendors, Involuntary or voluntary single source, receiving of quotation, undertaking technical and commercial evaluation, clarifications of the offers received from vendors compliance with specifications etc.

Preparation of technical evaluation & commercial evaluation report, negotiation based on approved award strategy. Presentation for approval from Tender Board, stake holders to award contract.

Coordinate with the site team/End user for pre bid meetings, clarification, site visit and get finalized specifications and requirements for the preparation and review of RFQ’s to be provided to the potential list of suppliers.

Negotiates pricing, terms and conditions, deviation, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Drafting, reviewing and issuing contracts, Purchase order as per approved Award recommendation by tender board. Manage any emergency work requirements within time constraint as well as prioritize the work and prepare a schedule for the entire contract process.

Explore new opportunities of long-term contract with internal stake holders to support the contract optimization initiatives recommending and executing the appropriate contract strategies to support company’s objectives smoothly. Measure the performance of the suppliers using supplier performance management process to achieve an improvement in commercial and overall performance. Work with a wide range of internal and external stake holder to ensure that the performance and contract management strategy is achieved.

Responsible in consultation with Project Management team for setting priorities between site emergency, material availability and fabrication requirements. Ensure all contracting activities are undertaken in compliance with company policies, procedures and guidelines and meet legislation and audit requirements to minimize any risk for partner claims or court actions.

Monitors existing contract’s status for smooth functioning of maintenance work at all entities. stock rotations ensuring that stock items are reordered in a timely manner and are kept to required stock levels. Conduct contractual risks analysis and mitigate the risks, draft appropriate contractual and commercial terms and conditions, with support of functional departments to modify existing model contracts as and where applicable to best serve and protect company’s interest.

Implement departmental policies, systems, and procedures so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Worked with Client OQ under secondment by M/S Ras Al Hamra HLLC, Muscat, Sultanate of Oman.

Position : Sr. Contracts Engineer

Project : All Maintenance contracts of all OQ entities

Duration : from Nov 2021 to July 2022 (worked for 9 Months – short term contract with extension)

Client : OQ Oman

Main Responsibilities:

Preparation & approval of tender strategy, review of tender documents, floating of RFQ (Call-off contracts, once off contracts for all OQ entities UPSTREAM and DOWNSTREAM Maintenance Work) to public, registered Vendors, Involuntary or voluntary single source, receiving of quotation, undertaking technical and commercial evaluation of the offers received from vendors compliance with specifications etc.

Preparation of technical evaluation & commercial evaluation report, negotiation based on approved award strategy. Presentation for approval from Tender Board, stake holders to award contract.

Coordinate with the site team/End user for pre bid meetings, clarification, site visit and get finalized specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers.

Negotiates pricing, terms and conditions, deviation, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Drafting, reviewing, Issuing contracts, Purchase order as per approved Award recommendation by tender board.

Responsible in consultation with Project Management team for setting priorities between site emergency, material availability and fabrication requirements.

Monitors existing contract’s status for smooth functioning of maintenance work at all entities. stock rotations ensuring that stock items are reordered in a timely manner and are kept to required stock levels.

Maintain Approved Vendor List (AVL) in the system. Implement departmental policies, systems, and procedures so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Provides information to client, engineering, and regarding status of each RFQ’s.

Demonstrates visible commitment to HSE by periodically leading/taking part in contract’s performance, risk assessments, audits, HSE meetings, emergency drills, etc.

Worked with Vale; Oman under M/S BUREAU VERITAS MIDDLE EAST LLC, Muscat, Sultanate of Oman.

Position : Contracts Controller/Administrator

Project : 4th Wet Mill Construction Project, Sohar (EPCM)

Duration : from Aug 2019 to Nov 2021 (worked 2years 3 months till project completion)

Client : Vale Oman Pelletizing Company LLC, Sohar, Ho: Brazil

Main Responsibilities:

Carry out the control of all contracts, organising kick off meeting with contractors, mobilization, evaluate performance to be able to report at any time, the amount already spent and the balance of each of the various project contracts and control all the terms of the contracts, so to be able to identify the need for contractual amendments, making CLIENT’S s Contract Manager aware in a timely manner.

Creating and maintaining service level agreement relationships/coordination with suppliers and customers, correspondence and documents related to each contract of Project. Notifying to contractors on low performance, contract obligation and problem solving in scope matrix/contractual conditions

Expediting of the contracts of equipment supply of Vale Oman Project so to assure the accomplishment of contract milestones.

Managing financial reports of overall project & regular track of budget, progress & update accordingly to Vale

Maintaining all insurance, regular update on expiry, Advance Bank Guarantee, Payment Bank Guarantees of each contract. Monitoring contracts and moving forward with close-out, extension or renewal of contracts.

Preparation of contract management dashboard, risk performance indicator metrics

Back charge to contractors in lieu of provision of support to meet milestone which is under contractor’s obligation & impose penalty against liquidated/delay damages (as per applicability of clauses).

Review and acknowledge the THIRD-PARTY s services measurement bulletins previously approved by the concerned field supervisors. Reviewing all measurement is measurement as per specified Vale measurement procedure as per contract or as per international principle of measurement.

Check and validate, according to the contract’s terms, all the documentation regarding the services measurement bulletins in what concerns to CLIENT’S s standards and the pursuant legislation, and subsequently, approve and recommend for the client to release the payment for the THIRD-PARTY Consultants. Receive and process the release orders for payment of the equipment and materials suppliers.

Assessment of contractor’s performance based on KPI’s & evaluation of risk factors.

Certify the accomplishment of the contracts scope, final Inspection, milestones and terms clauses and assist CLIENT’S in the acceptance & close out process of the contracts.

Worked with Engineers India Limited. as Sr. Engineer Contracts & Purchase

Engineers India Ltd (EIL) is a leading global engineering consultancy and EPC company. Established in 1965, EIL provides engineering consultancy and EPC services principally focused on the oil & gas and petrochemical industries. The Company has also diversified into sectors like infrastructure, water and waste management, solar & nuclear power and fertilizers to leverage its strong technical competencies and track record.

Position : Sr Engineer - Contracts & Procurement

Projects Undertaken : IOCL Ltd (Panipat, Gujarat, Haldia, Mathura & Bongaigaon Refinery).

Duration : Nov 2017 to Aug 2019 (worked 1years 9 months)

Main Responsibilities:

Reviewing and floating RFQ to registered Vendors, receiving quotations, undertaking technical and commercial evaluation of the offers received from vendors compliance with specifications, etc. (Pipes, Fittings, Plates, Instruments, valves, gaskets, fasteners, Tools & Consumables, Etc.)

Coordinate with the site team and get finalized specifications and requirements for the preparation of RFQ’s to be provided to the potential list of suppliers.

Negotiates pricing, terms and conditions, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Issue Local Purchase order and close follow-up for Delivery of Materials

Responsible in consultation with Project Management team for setting priorities between material availability and fabrication requirements.

Monitors and tracks status of Overage, Shortage and Damage Report, on a regular basis to the Construction Manager such that timely corrective/ procurement action can be taken.

Coordinates with site Construction, Project Planning, Maintenance, and Finance Departments to ensure effective of Procurement Operations and related activities.

Oversees the reception and dispatch of material and equipment deliveries. Ensures that all received goods are checked to verify specification, quality and quantity, and are accepted and stored according to policies and procedures.

Ensures accurate coding and recording of materials and equipment and their movements in system.

Ensures that all stock items and their movements are processed and updated accurately and promptly on the stock management system.

Monitors stock rotations ensuring that stock items are reordered in a timely manner and are kept to required stock levels.

Liaises with the Project Procurement regarding; variances on Purchased Orders/ Packing List, delivery dates of shipments/ cargo, status of equipment and materials.

Monitors the arrival of scheduled shipment as per Shipping Advice and tracks its status.

Maintain Approved Vendor List (AVL) in the system.

Implement departmental policies, systems and procedures so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Checks “Non-available Material Report” and reports to Material Control Manager.

Provides information to clients, engineering and construction regarding status of materials.

Carries out regular inspection of the warehouse and stocks.

Worked with M/S “L&T Oman & Qatar”

Position : Sr. Engineer – Contracts & Project control

Projects : SQYC Stadium, Crown Plaza Hotel – Muscat & Al Rayyan stadium.

Duration : From Sep 2013 to Jan 2017 (worked 3years 4 months)

Main Responsibilities:

Submission & record of MAS, MST & Shop Drawing as per relevant schedule.

Preparation of BOQ for all procurement works, taking quantities as per shop drawing. Review of Purchase requisition & finalization for material procurement.

Preparation & submission of RFI, Client Bill, all relevant markup drawings, & measurement sheets etc.

Co-ordination for approval of variation to client as per changes in BOQ/Contract terms. Raising technical queries to client for all design related, specification related queries.

Professional Co-ordination with cost consultant & client for review & certification of Bill. Reviewing subcontractor bill & certifying for payment. Cross checking/tracking for subcontract bill & client Bill certification to give report to Project Manager.

Negotiates pricing, terms and conditions, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Issue Local Purchase order and close follow-up for Delivery of Raw Materials & Secondary operations, Plating, Heat treatment etc.

Coordinating with supplier, quality department for QAP and getting inspection done to enable smooth production.

Weekly update the status of Orders and deliverable item will be informed to Planning.

Monitors stock rotations ensuring that stock items are reordered in a timely manner and are kept to required stock levels.

Carries out regular inspection of the warehouse and stocks. Ensures regular stock verification and physical inspection of the goods.

Monitors the arrival of scheduled shipment as per Shipping Advice and tracks its status.

Ensure preparation and generation of monthly stock reports to facilitate warehouse management, auditing and stock control.

Update the status of Purchase orders and material movements in ERP.

Ensure processing of timely payment in order to save the interests of the company as well as vendors.

Implement departmental policies, systems and procedures so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.

Worked with M/S “Marvel Landmarks Pvt Ltd”

Position : Sr. Project Engineer – MEP

Projects : Marvel Isola

Duration : From May 2011 to Aug 2013 (worked 2 years 3 months)

Main Responsibilities:

Complete resources allocation, Procurement, Site execution, Billing, Client Co-ordination handled overall Project works.

Preparation of BOQ for all procurement works, taking quantities as per shop drawing. Review of Purchase requisition & finalization for material procurement.

Preparation & submission of RFI, Subcontract Bill certification, all relevant markup drawings, & measurement sheets etc.

Co-ordination for approval of variation to client as per changes in BOQ/Contract terms. Raising technical queries to client for all design related, specification related queries.

Negotiates pricing, terms, and conditions, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Issue Local Purchase order and close follow-up for Delivery of Raw Materials & Secondary operations, Plating, Heat treatment etc.

Worked with M/S “Firepro Systems Pvt Ltd”

Position : Sr. Project Engineer

Project : Radisson Hotel, Kharadi, Pune,

ACC Ltd, Ghughus, Chandrapur

IBM, Hinjewadi, Pune

Duration : From July 2008 to Oct 2010 (worked 2 years 3 months)

Main Responsibilities:

Complete resources allocation, Procurement, Site execution, Billing, Client Co-ordination handled overall MEP works.

Preparation of BOQ for all procurement works, taking quantities as per shop drawing. Review of Purchase requisition & finalization for material procurement.

Preparation & submission of RFI, Subcontract Bill certification, all relevant markup drawings, & measurement sheets etc.

Co-ordination for approval of variation to client as per changes in BOQ/Contract terms. Raising technical queries to client for all design related, specification related queries.

Negotiates pricing, terms, and conditions, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

Issue Local Purchase order and close follow-up for Delivery of Raw Materials & Secondary operations, Plating, Heat treatment etc.

Planning, co-ordination, BOQ Preparation, Material Procurement, Execution & handing over of complete Firefighting system.

Worked with M/S “Simplex Engineering & Foundry Works (P) Ltd.”

Position : Project Engineer

Duration : From Nov 2005 to June 2008 (worked 2 years 8 months)

Main Responsibilities:

Complete resources allocation, Procurement, Site execution, Billing, Client Co-ordination handled overall MEP works.

Preparation of Bar Chart, Planning & scheduling of all project activities, Progress update, DPR submission

Preparation of BOQ for all procurement works, taking quantities as per shop drawing. Review of Purchase requisition & finalization for material procurement.

Preparation & submission of RFI, Subcontract Bill certification, all relevant markup drawings, & measurement sheets etc.

Negotiates pricing, terms, and conditions, prepares and executes the negotiated contractual documents agreements, and interprets and enforces contract terms and conditions.

Provide inputs based on the analysis of quotation comparison statements, market knowledge and previous contractor evaluations to the Procurement head for discussion in tender committee around suitable suppliers.

PERSONAL DETAILS

Current Address: Building No 3, Zone 74, Street 792, Al Khor, Qatar

Permanent Address Katraj, Pune – India

Passport No. M8969120 (Expiry – 17th June 2025)

Cell No. - +974-********/66919229

WhatsApp - +91-74062798/66919229

Email ********.*******@*****.***

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