On-Site Cost Accountant
Resume:
Crystal D. Allen
Elkton, Maryland 21921
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Skills: Highly experienced in audit review and accounting, invoicing, resolving invoice discrepancy, preparing procurement packages for review and approval, perform evaluation of proposal in accordance with applicable guidance and regulations, travel procurement.
Software: RCMS 2000, Defense Agencies Initiative (DAI) System, Defense Travel System, 40 Hr. Hazwoper Certified, SAM.GOV, Typing 75 wpm, Microsoft Word, Excel, Power Point, Employ Tracking System, SAP, EZ X Expenses, Kronos, Peoplesoft, ie. Expense and Time Entry, Taleo Recruitment Manager, QuickBooks, MS Teams Meetings, Web-Ex, Time Center, Survey Monkey. EXPERIENCE:
Environmental Restoration
Field Cost Accountant - 06/21 – Pres.
Field Cost Accountant utilizing on-site contractor cost management system (RCMS -2000) and Microsoft Excel to track and submit daily cost reports and weekly variance reports. Review financial data and prepare funding procurement request and documentation. Daily communication with the client and project team regarding project cost status. Knowledge of Comprehensive Environmental Response, Compensation and Liability Act (CERCLA). Duties include completing timesheets and per diem for on-site emergency response personnel, coordinating along with Response Manager lodging for crew personnel for on-site emergency response, review invoice per subcontract agreement to ensure the preparation and cost documentation in support of cost recovery, assist Response Manager with complying with governmental contract guidelines for U.S. EPA Regions 2 & 3, reconciling all ERRS projects to ensure accurate billing to the client, and work with Health & Safety Officer along with Response Manager to edit the Health, and Safety Report for each ERRS project. Travel extensively for onsite ERRS project. Maintain and comply with contracts for U.S. EPA Region 2 and 3 per the emergency response daily, weekly, or monthly work orders. Defense Acquisition University
Program Coordinator – 04/19 – 01/21
Provide program coordination and executive level administrative support to execute all work required for the Senior Service College Fellowship Program (SSCF). Prepare orientation handbooks along with coordinating orientation for the fellows with the Director, including setting up works spaces for the onsite 10-month program. Create welcome letters for selected GS15 and GS16 to participate in the program. Collect bios, photos and resumes to include the 10-month work plan. Order leadership books for the study program. Coordinate with Webster University’s representative for registration, transcript issues, tuition, book orders and training room facilities. Facilitate the master’s degree completion arrangements as necessary according to the GS15 or GS16 previous academic level. Coordinate with the SSCF Director to determine when guest speakers are required. Work with guest speakers providing bios, agendas for guest speaker to review prior to the speaking engagement. Assist the SSCF Director with the coordination of Industry Tours for onsite military base. Schedule dates and coordinate travel arrangements as well as dining reservations. Responsible for the successful execution of seminars and workshops. Responsible for maintaining the master schedule for the local seminars with input from the SSCF Director. Assist the SSCF Site Director, Fellows and other SSCF Region Program Coordinators with making hotel reservations for participants. Collect all photographs taken by SSCF participants, SSCF Director and DAU Presenters. Maintain the alumni (Senior Service College Fellowship) for the purpose of inviting past participants to seminars, guest speaking events, graduation ceremonies. Facilitate course surveys and provide full report to the SSCF Director for feedback from fellows through the course study. Responsible for inventory management for SSCF Library, which consists of over 3500 military books. Prepare and forward invitations for graduation, including tracking RSVP as well as ranking order for SES and Colonels. Coordinate the set up for reception for graduation using virtually methods. Coordinate with the set-up of the Telepresence room for fellows to participate with other locations, i.e. Pentagon. Prepare the graduation ceremony agendas for SSCF Fellows, including all attendees. Coordinate with SSCF Director with the Diplomas for the graduating Fellows. Provide briefing for the faculty of the DAU for new classes. Cost track and maintained monthly financial report received from the Government Client Budget Officer for all expenditures. Meet with the Government Client Director to discuss proposed expenditures and make changes to forecast amounts monthly. Create purchase requests for all actions requiring including, books, office supplies, workshops, and Webster University courses. Work in DTS for the SSCF Director and Fellow’s travel to track expenditures. Guardian Environmental Services – Newark, DE
Field Cost Administrator – 10/16 – 12/18 and 10/19 – 12/19 Provide support to the Response Manager, including procuring equipment and materials, processing quotes, creating requisitions and 3 bid analyses for review to our client (Environmental Protection Agency). Review financial data and prepare funding procurement request and documentation. Procured subcontracted services and provided support on bidding for Transportation and Disposal. Negotiated with vendors on payment net terms as well as pricing to fit customer’s needs. Provide contract oversight and logistical support to program management and site leadership under emergency & environmental clean-up sites under various environmental laws & authorities. Document expenditures and personnel hours utilizing RCMS-2000 cost tracking system. Knowledge of Comprehensive Environmental Response, Compensation and Liability Act (CERCLA). Approve equipment rental invoices as well as track open purchase orders to comply with vendor bid amounts. Reconcile each ERRS project to ensure accurate billing to the client. Assist Response Manager in complying with government contract guidelines. Work with Health & Safety Officer to edit the HASP, Health, and Safety Program. Worked with the EPA’s liaison on auditing projects to meet client's guidelines. Traveled extensively for each ERRS project, including International Travel. Weigh in hazardous materials by the truck load and document tonnage for safety guidelines, providing the information back to the EPA’s OSC – On Scene Coordinator. Assist with lodging of crew personnel as well as tracking per diem for ERRS projects. Worked on Hurricane Maria project, which was allocated at $10,000,000. Submitted all receipts, which includes lodging, equipment rentals, material purchases and travel for 60 personnel that were stationed in Puerto Rico for Hurricane Maria. Forecast future expenditures for current projects and worked with the EPA’s OSC – On Scene Coordinator or emergency response projects with limited time response. Responsible for maintaining and complying with contracts for U.S. EPA Region 2 and 3 per the emergency response work orders. Siemens Healthcare/Cerner Healthcare - Malvern, PA Administrative Assistant IV 02/14 – 10/16.
Provided support to the Chief Informatics Officer, Sr. Director, Director, and Physician Executives, Sr. Software Architect, Software Engineer, and the NEXT Group. “New and Emerging eXperience & Technologies Group”. Assist Executives in researching, and routing correspondence; collecting and analyzing information; and initiating telecommunications. Maintain Executive’s appointment schedule by planning and scheduling meetings conferences & teleconferences. Provided assistance on all domestic and international on all travel. Report weekly expenses, including reimbursements for all per diem that is allowable per state. Ordered technology/software as well as office supplies. Schedule meetings, conferences, etc. Transcribe dictation as appropriate for doctor/patient interviews. Research articles pertaining to medical innovation as appropriate. Prepared forecast budgets, which includes qualitative and quantitative using analytical tools. Tracked all expenditures for the department and document historical data for submission of forecasting future budgets including capital expenditures. Maintain confidentiality of all sensitive or proprietary information.
Siemens Water Technology/Evoqua Technology – Wilmington, DE Functional Administrative Assistant/Customer Service 12//08 – 02/14 Effectively coordinate and schedule branch service activities and resources to ensure customer expectations and commitments are met while delivering high quality service to assigned product lines. Provided support, information, prioritization, and coordination of field service personnel. Served as the main point of contact for all service customers to ensure expectations are being met. Scheduled and dispatched field labor force to meet customer requests and expectations based upon the nature of call, urgency, and contractual obligations. Reviewed, processed, and distributed all service documentation including service orders and timesheets. Maintained the branch contracts, checking for expiration dates to ensure customer contracts were renewed before their cancellations. Handled and scheduled Maintenance Plans according to contract specifications. Activated maintenance plans and de- activated maintenance plans according to the contracts for seasonal customers. Handled all SAP (Systems Applications and Products in Data Processing) service orders to make sure proper closing before month’s end for non-billable and billable invoices. Handled non-contractual orders that need further documentation for creating Debit Memo Invoices for the proper billing of our customers. Handled monthly odalog reporting and adjusting feed rates for Municipal accounts, which consisted of 20 sites. Handled and documented information utilizing formulated spreadsheets for chemical samples, from our daily on-going chemical deliveries. CNJ Electrical – Wilmington, DE
Accounting Clerk 10/2012 – 12/2015
Perform accounting and clerical functions to support owner and operator. Research, track, and resolve accounting issues using principles and accounting concepts. Compile and sort invoices along with payments. Record business transactions utilizing QuickBooks and key daily worksheets to create the general ledger system. Code all invoices against the general ledger using selected accounting codes. Match invoices to work orders. Process bills for payment. Submit payroll for staff. Log all electrical related jobs to specified job numbers. Audit job files upon completion. Track projects against all submitted job numbers and document into the accounting system for ordering tracking of electrical components. Follow-up with vendors for payments against invoices.
Con-way Freight – Vineland, NJ
Customer Service Rep./Account Receivable (Temp Assignment) 03/08 – 12/08 Handle National Account Reconciliation for current payments & past due charges. Apply Price Rule Set for proper billing for national accounts. Trained as a Certified Haz Matt Billing Coordinator for legal compliance within the company’s specifications. Data Entry – Profit Key/AS 400. Processed receipts for damages, on an on- going basis with limited errors. Responsible for all vendor coding of all inbound & outbound bill of ladings. Make deposits for all COD charges. Input revenue on an average of $25,000.00 daily. Handle customer complaints with tracking shipments and following up on Delivery status. Schedule line haul drivers for overnight runs. Adecco Staffing Agency - Contractor 07/02 – 03/08
Citibank– Human Resource Recruiter/Business Analyst – New Castle, DE AC Moore – Human Resource Recruiter – Vineland, NJ Prudential Insurance Company – Sr. Human Resource Recruiter – Newark, NJ Schering-Plough – Sr. Administrative Assistant – Union, NJ Prepared financial reports for the business unit, utilizing, Excel and Access. Creating final presentations utilizing Power Point for customer activity which includes quarterly reports for customer activity, such as credit card revenue, banking transfers, customer inquiries. Handled walk-ins as well as scheduled interviews. Conducted testing for background, including medical. Hired personnel for temporary assignments. Conducted new employee orientations. Verified all documents were signed as well as necessary work documentation was filed and in compliance with state law. Processed background checks as well as fingerprinting. Processed all paperwork for on-boarding of newly hired candidates, which includes I9, W4s Disclosure Release Forms. Coordinated New Hire Orientation classes, which includes disbursing completed benefit packages to the hired candidates. Input all new hire information into Taleo for tracking purposes.
Cendant Corporation – Parsippany, NJ
Human Resource Legal Administrative Assistant 11/00 – 06/01 Performed administrative duties for the Vice President of the Human Resource Legal Department. Assisted an attorney in preparing for trials and court proceedings. Assisted the Paralegal in obtaining information to save principal’s time. Transcribed dictation as appropriate, often of a confidential nature. Compiled, analyzed, and organized information pertaining to case files. Processed incoming invoices for prospective legal firms. Gathered exhibits and prepared written reports. Coordinated airline, transportation, and hotel reservations. Handled the department budget and track attorney’s hours of service. EDUCATIONAL ACHIEVEMENTS:
Corporate Finance Institute
Major: Financial Modeling & Valuation Analyst – Presently Attending Oneida University
Major: Business Administration: Received: Bachelor of Science Graduated – 05/2012 SCS Technical Institute
Major: Computer Entry Operator Received: Certificate Graduated – 04/88 American Business Institute
Major: Executive Secretary: Received: Certificate Graduated – 04/85
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