Administrative Assistant Accounts Payable

Alexandria Garcia

**** ****** *** *****, ** 646-***-**** ***********@*****.***

OBJECTIVE

Seek the position of Administrative Assistant in a growing organization, bringing solid working knowledge and years of experience providing administrative support for senior and executive leaders.

OVERVIEW

I have extensive experience in working with diverse personalities and have developed positive and supportive inter-personal skills. I work well within a team environment and am able to be resourceful, creative and flexible to meet deadlines or resolve issues as they arise. I am self-motivated and have both a personal sense of responsibility and a strong work ethic. I have worked hard to develop excellent communication and multi-tasking skills while maintaining a professional and approachable demeanor. I rely on my attention to detail, excellent time-management and organizational skills to succeed in fast-paced, time-sensitive and challenging and environments.

Professional Experience:

Altman Greenfield & Selvaggi, New York, NY, Administrative Assistant/ Accounts Payable Clerk 2/22- Current

Manage the front desk, including answering and directing calls, and handling incoming and outgoing mail

coordinating messenger services when needed.

Greet clients and reserve conference room for meetings.

Provide back-up assistance when receptionist is out

Prepare FedEx shipments- International & Domestic

Process Electronic Accounts Payable on Accounting System.

Help bookkeepers with monthly reports.

Daily recording/ logging of check received, logging and maintaining record of check distribution.

Monitoring and responding to emails in a timely manner.

Receive and Send mail via FedEx, UPS, or USPS

Assist Bookkeeps with depositing of clients checks.

Monthly bank reconciliations.

Capital Group, New York, NY, Administrative Assistant, Client Administration Account Team 3/19- 3/21

Gather client information from multiple sources and set client accounts up on CG and custodian systems

Coordinate cash processing including, but not limited to monitoring cash balances, managing ticklers/account alerts, and processing client requests as received

Conduct reviews and approval of workflows to ensure completeness and accuracy of documents and compliance with applicable business and regulatory parameters

Assisted in the distribution of client documents, notice mailings, mass document up-loads and select external facing communications and set-up client access to the website, statements, tax reporting, prospectus, etc.

Goldman Sachs – Administrative Assistant, Private Wealth Management – New York, NY 1/18- 1/19 Contract

Provide assistance to the Private Wealth Management teams & Managing Directors in servicing clients, with a focus on operational excellence and customer service

Support 25 Private Wealth Advisors by managing and processing all travel & expenses while maintaining budget and expense logs.

Processing Incoming & Outgoing mail, including checks and stock certificates

Providing general administrative services to teams and multiple Managing Director’s offices: maintaining calendars and schedules, answering multi-phone line system

Coordinate and schedule office events, such as recruiting, internal/external client events, and booking conference rooms

In charge of processing all incoming and outgoing shipments and supply orders

U.S. Securities and Exchange Commission - Administrative Assistant - New York, NY 5/12- 2/17 Long-term contract role

Responsible for providing administrative support to multiple executives including calendar management

Greeted visitors and answered busy multi-line phone system

Screened calls and referred callers to appropriate personnel as necessary

Managed hearing/conference room reservation for internal and out of state employees

Helped manage, distribute and calculate monthly federal transit subsidy

Prepared monthly vendor reports and tracked payments on excel spreadsheet

Compiled and maintained inventory of electronic media shipped to our off-site storage facility for the SEC

Created and executed numerous projects using excel spreadsheets

Provided administrative support to others when needed

Managed inventory of supplies and distributed them accordingly

Pita Grill Restaurant Administrative Assistant - New York, NY 9/11 – 12/11

Short-term contract role

Maintained filing system for multiple locations

Tracked employee taxes, prepared tax reports and other documentation

Made daily cash deposits, oversaw petty cash and credit card batches

Prepared, processed and maintained payroll for all employees

Enrolled all new employees contact and personal information into database

Created and tracked invoices for various distributors and vendors

Matrix Medical Network Administrative Assistant - Brooklyn, NY 3/06 - 5/10

Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

Answered phone calls and directed calls to appropriate parties

Provided administrative support to multiple executives including calendar management and travel arrangements

Conducted research, compiled data, and prepared papers for presentation by executives, committees and board of directors

Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution

Performed general office duties, such as ordering supplies, maintaining records management database systems and performing basic bookkeeping work

Verified accuracy of billing data and revise any errors

Prepared itemized statements, bills, or invoices, recording amounts due for items purchased or services rendered

Posted data and kept other records concerning costs of goods and services

Kept records of invoices and support documents

Resolved discrepancies in accounting records

Typed billing documents, shipping labels, credit memorandums and credit forms

Contacted customers to obtain or relay account information

Education:

ASA Institute Associates Degree Brooklyn, NY 2006

Skills:

Sales Force

Concur

Word Office, Outlook, Excel, Power Point

QuickBooks

Appian

Documentum

Agillink

Datafaction

Docusign

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